Indian Army Procurement: Registers & Ledgers Tender 2026 - IS 9001/ISO Compliance, 3 Years Experience

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply of core administrative stationery and record-keeping items including Key Withdrawl Deposit Register 500 pages, Arms In/Out Register 500 pages, Annual Technical Inspection Pad, Work Order Pad, FOL Retail Issue Voucher, Ledger for Public Fund Account 300 pages, Parade State Register 300 pages, Vehicle Log Book, and War Diary 300 Pages. The BOQ comprises 9 items with unspecified unit quantities but a broad scope across logistics and compliance stationery. Key differentiators include mandatory pre-bid attendance, ISO 9001:2015/2018 certification, and OEM authorization requirements. Local seller preference applies if parameters match. Emphasized terms cover quantity variation up to 25% during contract and delivery timing aligned to original/extended schedules. The procurement targets durable, standard-compliant print materials for military record-keeping within the established regulatory framework.

Technical Specifications & Requirements

• Product scope: 9 specified stationery/ledger items including 500-page registers and 300-page ledgers.
• Standards & compliance: Require ISO 9001:2015/2018; OEM authorization for engineering supplies; bank solvency report; last year GST challan; Aadhaar, PAN, GST documents; non-blacklist certificate; sample submission before evaluation.
• Process & testing: Physical product samples to be submitted prior to technical evaluation; pre-bid meeting attendance mandatory; model/make clearly stated in documents.
• Delivery & pricing: Generic option clause allows ±25% quantity variation; delivery period linked to original order timelines with minimum 30 days for extension.
• Eligibility & documentation: 3-year turnover/experience; IS0 9001 compliance; bank NEFT mandate; bank solvency; ITR; mandatory attendance at pre-bid meeting.

Terms, Conditions & Eligibility

• EMD / surety: Not explicitly stated in available data; bidders must comply with standard tender EMD practices.
• Experience: At least 3 years in bid-demanding items; OEM/bidder turnover and ITR required.
• Documentation: Upload Aadhaar, PAN, GST, GST challan (last year), bank solvency report, NEFT mandate, and vendor certifications.
• Quality & evaluation: ISO 9001:2015/2018 certification; physical samples required; non-blacklist with notary stamp; pre-bid meeting attendance mandatory. Local seller preference applies if parameters match.