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Board Of Revenue Government Of Uttar Pradesh A4/Legal Size MFP Printer, Scanner, All-in-One PC & UPS Tender 2026 ISO 9001

Bid Publish Date

08-Jul-2026, 8:15 pm

Bid End Date

18-Jul-2026, 9:00 pm

EMD

₹32,000

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Progress

Issue08-Jul-2026, 8:15 pm
AwardPending
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Quantity

40

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 6

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM SCANNER MICRO CONTROLLER

Tender Overview

The Uttar Pradesh Board Of Revenue invites bids for multiple office automation solutions including A4 and Legal Size Multifunction Printer (MFP) with scanning capabilities, Scanner (V3), All-In-One PC (V2), and Line-Interactive UPS with AVR (V2). The project requires 32000 INR EMD and encompasses on-site and post-warranty service considerations, with the possibility to adjust quantities by up to 25% during and after contract award. Bidders must demonstrate ISO 9001 certification and maintain in-state service capability. The procurement aims to equip Revenue Department offices with modern, standards-compliant hardware, ensuring reliable integration and support within Uttar Pradesh. The scope features standard printer/scanner capabilities, robust warranty, and scalable delivery timelines, highlighting vendor flexibility and compliance emphasis.

Technical Specifications & Requirements

  • Product categories: A4/Legal size Multifunction Printer (MFP), Scanner, All in One PC, Line Interactive UPS with AVR.
  • Key capabilities: monochrome/colour print speeds per ISO 24734; auto duplexing; document feeder; multiple paper trays; network connectivity; scanner resolutions; duplex scanning; ADF capacity at GSM 75.
  • Standards & certifications: ISO 9001 certified bidder or OEM; OEM must have Indian after-sales support; antivirus/ISO 27001 considerations included; factory preloaded OS certification.
  • Warranty & support: on-site warranty (years), extended warranty options, dedicated service center in-state, toll-free support, and post-purchase service commitments.
  • EMD: ₹32,000; delivery and installation terms aligned with option clause for quantity variance.
  • Performance metrics: minimum DPi/ppm specifics per device category, scan speeds for 200 dpi, and document feeder performance.

Terms, Conditions & Eligibility

  • EMD: ₹32,000; payment terms linked to contract; deposit as specified in ATC.
  • Turnover & experience: minimum average annual turnover as per bid document; three-year financials or CA certificate acceptable; prior experience in government procurement preferred.
  • Delivery & installation: delivery starting from last delivery order date; option to extend delivery up to original period with minimum 30 days; service centers established within 30 days of award if not existing.
  • OEM/Imported product rule: OEM or authorized seller must have registered Indian office for after-sales; provide certificate.
  • Documentation: bidders must upload ISO 9001证, service capability evidence, and all mandatory certificates; AV/antivirus compliance noted; bidder to provide complete documentation including GST, PAN, financials, and experience certs.
  • Warranty & penalties: on-site warranty terms; extended warranty available; penalties for delays and performance breaches per contract terms.

Key Specifications

  • EMD amount: ₹32,000

  • Product categories: A4/Legal size MFP, Scanner, All-In-One PC, Line Interactive UPS with AVR

  • ISO 9001 certification required for bidder or OEM

  • In-state service centers required; dedicated toll-free service number

  • Delivery quantity flexibility: up to 25% increase during/after contract

  • On-site warranty with potential extended warranty

Terms & Conditions

  • Key term: 25% quantity adjustment allowed during/after contract at contracted rates

  • Key term: OEM must have registered office in India for after-sales service

  • Key term: bidder must hold ISO 9001 certification and provide service center proof

Important Clauses

Payment Terms

Payment terms linked to contract; EMD ₹32,000; ensure compliance with DLC/after-sales terms as per ATC.

Delivery Schedule

Delivery begins from the last date of original delivery order; option extension calculated with minimum 30 days; extendable up to original delivery period.

Penalties/Liquidated Damages

Penalties apply for late delivery or non-conformance as per bid document terms and ATC.

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Registered Indian office for after-sales service (OEM or authorized seller)

  • Minimum turnover as specified in the bid document; three-year financial evidence

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2) , All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

12

Payment Timelines

Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Maharajganj

Delivery Pincodes

273303

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Ved Prakash Mishra273303,PHARENDA ROAD COLLECTORATE MAHARJGANJMaharajganjUttar Pradesh2733031015-

Authority Records

REVENUE DEPARTMENT

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Documents 6

GeM-Bidding-9569738.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing turnover

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization letter (if applicable)

6

Experience certificates for similar government deployments

7

Technical bid document with device specifications

8

EMD payment proof (₹32,000)

9

Service center establishment proof in the State (or plan to establish within 30 days)

10

Declaration of antivirus/ISMS compliance if applicable

Frequently Asked Questions

How to bid for UP Revenue Department MFP tender 2026 with ISO 9001?

Bidders must meet eligibility criteria, upload ISO 9001 certification, provide OEM authorization if needed, and submit mandatory documents such as GST, PAN, turnover proofs, and EMD of ₹32,000. Ensure service centers in-state or plan installation within 30 days of award. Follow the BOQ and delivery terms precisely.

What documents are required for UP UP Revenue MFP procurement 2026?

Required documents include GST certificate, PAN, three-year turnover evidence, ISO 9001 certificate, OEM authorization, experience certificates, audited financial statements or CA certificate, EMD payment proof of ₹32,000, technical bid with specifications, and service center proof in the state.

What are the technical specifications for MFP and UPS in this UP tender?

Bidders must provide A4/Legal size MFP with auto duplexing, document feeder, multiple paper trays, and network connectivity; scanner with high optical resolution, document feeder scanning; All-in-One PC with factory preloaded OS; Line-Interactive UPS with AVR and minimum UPS rating details as specified in terms.

When is the delivery deadline and potential extension for UP tender?

Delivery period starts from the last date of the original delivery order, with possible extension using the option clause. If increased quantity is requested, delivery time adjusts as (increased quantity/original quantity) × original period, minimum 30 days, and may extend up to the original delivery period.

What are the warranty requirements for UP Revenue MFP procurement 2026?

On-site warranty is required; extended warranty options may be available beyond standard terms. The vendor must ensure timely on-site service and provide dedicated toll-free support and functional service centers within the state, with evidence submitted at bid submission.

What is the EMD amount and payment terms for UP revenue procurement?

EMD is ₹32,000. Payment terms are aligned with contract conditions; ensure submission of EMD proof and compliance with ATC; funding terms will be specified in the contract and can include advance or milestone-based payments as applicable.

What OEM/ISO requirements must be met for imported products in UP tender?

Imported products must have an OEM or authorized seller with a registered Indian office for after-sales service. Submit a certificate proving domestic presence and readiness to provide service, along with ISO 9001 certification and related documentation.

How to verify service center requirements for Uttar Pradesh bids?

Bidder must have a functional service center in the state or establish one within 30 days of award. Payment release is contingent on evidence of the service center setup, and bid evaluation includes in-state support capabilities.

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