Directorate Of Employment & Training Job Fair Event Management Tender Vadodara Gujarat 2026
Progress
Key Highlights
- • Office of the service provider must be located in Gujarat state; documentary evidence required
- • Dedicated toll-free service number for support and a formal escalation matrix
- • Consortium bids permitted; each member shares equal contractual responsibility
- • 25% quantity and/or contract duration variation allowed at bid issuance and up to 25% post-issuance
- • ATC/ATD requires specific certificates; non-submission risks bid rejection
- • Estimated contract value: ₹486,000 for job fair event management in Vadodara
- • No BOQ items listed; bid scope centers on event management services for a government job fair
Tender Overview
The Directorate Of Employment & Training under the Labour And Employment Department Gujarat invites bids for Event or Seminar or Workshop or Exhibition or Expo Management services related to a job fair in Vadodara, Gujarat. Estimated value is ₹486,000. Scope includes end-to-end event management, with bidder must ensure presence in the state, dedicated service support, and escalation procedures. Consortium arrangements are allowed, with equal responsibility across members. The buyer emphasizes flexible scope via a 25% quantity/duration adjustment during contract issuance. Unique requirements include mandatory service office within the consignee state and a toll-free support line. This procurement targets professional event management for government-led job fair activities, requiring credible experience and compliant documentation.
Technical Specifications & Requirements
- Estimated value: ₹486,000; no BOQ items available.
- Category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management for government job fair.
- Location: Vadodara, Gujarat (390001).
- Consortium allowed; each member shares full contract responsibility.
- Office presence requirements: service provider office must be located in the consignee state; documentary evidence required.
- Dedicated toll-free service number and escalation matrix required.
- Certificates and documents must be uploaded as per T&C/ATC; non-submission may lead to rejection.
- 25% contract quantity/duration increase permitted at issuance and (post-issuance) up to 25% with consent.
- No explicit technical specifications; focus on service scope, governance, and post-bid compliance.
Terms, Conditions & Eligibility
- EMD / security: Not specified in available data; bidder to ensure compliance with bid terms.
- Bidder must not be in liquidation or bankruptcy; provide an undertaking.
- Office presence in the consignee state required with documentary evidence.
- Dedicated toll-free service line and Escalation Matrix must be provided.
- Consortium bids allowed; each member fully responsible for execution.
- Upload required certificates/documents with bid as per ATC/ATD; non-submission leads to rejection.
- 25% variation clause applicable to quantity/duration; consent required for any scope increase.
Key Specifications
-
Event/Job fair management contract with estimated value ₹486,000
-
Consortium allowed; each member equally responsible for contract execution
-
Office presence requirement: service provider office in Gujarat; documentary evidence
-
Dedicated toll-free service line and escalation matrix required
-
25% scope adjustment permitted during contract; post-issuance adjustment up to 25% with consent
-
No detailed BOQ; emphasis on service scope, governance, and compliance prerequisites
Terms & Conditions
-
EMD amount not stated in available data; ensure compliance with bid terms
-
Delivery/implementation window contingent on job fair schedule; flexible scope
-
Payment terms not specified; ensure adherence to standard government procurement payments
Important Clauses
Payment Terms
25% variation entitlement during contract issuance and up to 25% post-issuance with consent; no explicit fixed payment schedule provided in data
Delivery Schedule
Delivery/performing period tied to job fair dates; exact timelines not specified in available data
Penalties/Liquidated Damages
Not detailed in supplied terms; risk mitigation via standard ATC/contract terms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy; provide an undertaking
-
Experience in delivering government event management or similar scale projects
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Consortium partners must be disclosed with a clear leader and joint liability
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
Experience Required
1 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; AS PER JOB FAIR REQUIREMENT; AS PER JOB FAIR REQUIREMENT; AS PER JOB FAIR REQUIREMENT; AS PER JOB FAIR REQUIREMENT
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhotaudepur
Delivery Pincodes
391165
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Master Sandeep Irenues | 391165,Jilla Seva Sadan,Second floor, Opp.District and Sessions Court,Chhota Udepur | Chhotaudepur | Gujarat | 391165 | 4 | - | - |
Authority Records
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Documents 8
GeM-Bidding-9823104.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements / balance sheets for past 2-3 years
EMD submission proof (as applicable to the tender terms)
Technical bid documents demonstrating delivery capabilities
OEM authorizations or consortium lead documentation (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Vadodara Gujarat 2026?
Bidders should prepare GST, PAN, and financial statements, plus experience certificates for similar events. Upload technical bid with service capabilities, dedicated toll-free support details, and an escalation matrix. Ensure Gujarat-based office evidence and consortium arrangements if applicable. The bid is value-approximate at ₹486,000 with 25% variation rights.
What documents are required for Vadodara job fair management bid?
Required documents include GST certificate, PAN card, past experience certificates for similar events, 2–3 years financial statements, EMD proof if applicable, technical compliance documents, and OEM or consortium authorizations. Ensure proof of Gujarat office and dedicated support numbers are provided per ATC.
What are the eligibility criteria for Gujarat job fair procurement?
Eligibility includes not being under liquidation, having credible event management experience, and providing an undertaking. Consortium bids are allowed, with one leader and joint liability. Office in Gujarat with documentary evidence is mandatory, along with a dedicated toll-free service line.
What is the estimated value and scope for Vadodara event management?
Estimated contract value is ₹486,000 for end-to-end job fair management in Vadodara, Gujarat. Scope centers on event coordination, logistics, on-ground support, and post-event activities, with the possibility of up to 25% variation in scope during contract issuance.
What are the payment terms for the Gujarat event tender?
Exact payment terms are not specified in the available data. bidders should expect standard government terms and verify with the procuring department. Ensure submission of all required financial documents and adherence to variation clauses and delivery timelines.
How to demonstrate service support readiness for this tender?
Provide a dedicated toll-free number, a formal escalation matrix, and a Gujarat-based service office with documentary evidence. Include response SLAs, contact points, and escalation paths to meet government procurement expectations and minimize downtime during the job fair.