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Indian Navy Event Management Tender Ernakulam Kerala 2026 INS Sunayna Kochi - National Seminar Venue Development 2026

Bid Publish Date

06-Jul-2026, 5:55 pm

Bid End Date

09-Jul-2026, 6:00 pm

Value

₹17,13,626

Location

ERNAKULAM , KERALA
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Progress

Issue06-Jul-2026, 5:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

DEVELOPMENT

Tender Overview

The Indian Navy, Department of Military Affairs, seeks professional event management services for a national level seminar/workshop/exhibition and venue development at INS Sunayna, Naval Base Kochi, Ernakulam, Kerala. Estimated contract value is ₹1,713,626.00 with potential 50% scope variation under the buyer’s option clause. The delivery location is the naval installation at Kochi, and the service scope includes on-site management, coordination, and post-event activities within a full-day format. This procurement emphasizes compliant documentation, timely delivery, and an office presence within Kerala. Bidders should prepare for on-site installation and commissioning if required by ATC terms.

Technical Specifications & Requirements

  • Service category: Event/ Seminar/ Workshop/ Exhibition/ Expo Management
  • Location: INS Sunayna, Naval Base Kochi, Ernakulam, Kerala
  • Delivery/Installation: On-site at naval facility in Kochi; commissioning included if scope covers it
  • Documentation: Upload certificates as per bid document/ATC; non-submission may lead to rejection
  • Flexibility: 50% variation in contract quantity or duration permitted at issue and post-issuance
  • Office presence: Service provider must have an operative office in the state of consignee (Kerala)
  • Experience: Demonstrated capability to manage government/military event logistics and security-compliant venues
  • Compliance: Strict adherence to bid terms, ATC, and corrigenda conditions

Terms & Eligibility

  • EMD: Not explicitly specified in provided details; bidders should verify on bid portal and bid document
  • Delivery timeline: As per contract order; on-site leadership at INS Sunayna, Kochi
  • Price/variation: 50% scope increase/decrease allowed; lumpsum adjustments require service provider consent
  • Documentation: Mandatory certificates; missing certificates can lead to bid rejection
  • Location requirement: Service provider office in Kerala
  • Penalties: Apply per standard contract terms for delivery or performance shortfalls
  • Payment terms: Not specified in data; bidders should rely on standard government contract terms and ATC guidance

Key Specifications

  • Event management for national seminar/workshop/exhibition at INS Sunayna, Kochi

  • Estimated contract value: ₹1,713,626.00

  • Scope includes venue development and full-day event management

  • 50% contract quantity/duration variation allowed

  • Office presence requirement: local Kerala office

  • Delivery/installation at naval base Kochi

Terms & Conditions

  • EMD amount: not specified in available data; confirm in bid document

  • 50% quantity/duration variation permitted by buyer

  • Delivery/installation at INS Sunayna, Naval Base Kochi

  • Kerala office requirement for service provider

  • Mandatory certificates to be uploaded; non-compliance leads to rejection

Important Clauses

Payment Terms

Payment terms not detailed in provided information; bidders must review bid document and ATC for schedule, milestones, and any advance/retention clauses

Delivery Schedule

Actual delivery and on-site management at INS Sunayna, Kochi; timeline to be defined in the contract following order issuance

Penalties/Liquidated Damages

Penalties to be defined in contract terms; ensure understanding of SLAs for event delivery, setup, and post-event support

Bidder Eligibility

  • Kerala-based service provider with local office and staff for event management

  • Proven track record in government/military event logistics

  • Financial stability evidenced by latest financial statements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Venue Development; Buyer premise; Full day

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9540326.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN)

3

Experience certificates of similar event management projects

4

Financial statements or bank statements demonstrating financial capacity

5

EMD deposit proof (if applicable per bid terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations or agency certificates (if applicable)

8

Office in Kerala documentation or proof of address in Kerala

9

Certificates required by ATC and Corrigendum (as uploaded)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Indian Navy event management tender in Ernakulam?

To bid, register on the government tender portal, upload mandatory documents (GST, PAN, experience certificates, financials, and mandatory ATC certificates), and ensure Kerala office proof. Verify EMD applicability and price bid format, then submit before the deadline specified in the bid document.

What documents are required for the Navy event management bid in Kerala?

Required documents include GST certificate, PAN, experience certificates for similar events, latest financial statements, EMD proof (if applicable), technical compliance certificates, and OEM authorizations. Ensure Kerala office proof is provided to satisfy the local presence clause.

What are the delivery terms for INS Sunayna Kochi event management?

Delivery/installation is on-site at INS Sunayna, Naval Base Kochi, Ernakulam. The contract allows a 50% variation in quantity or duration, and service delivery must align with the naval base’s security and access protocols as per ATC.

What standards or certifications are required for this Navy tender?

Bidders must upload mandatory certificates as per bid documents and ATC; ensure compliance with government event management norms and any specified security or confidentiality requirements noted in ATC and Corrigendum.

What is the estimated contract value for this procurement in Kerala?

The estimated value is ₹1,713,626.00. Bidders should note the 50% variation clause and verify if the figure includes all event management activities, venue development, and on-site coordination costs.

What is the location requirement for the service provider for this tender?

The service provider must have an office located within the state of Kerala, with documentary evidence to be submitted as part of bid compliance, ensuring local presence for coordination with INS Sunayna.

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