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Indian Army Workshop Management Tender Darjeeling West Bengal 2026 – Two Day Event Execution for Wheelchair Speaker

Bid Publish Date

28-Jun-2026, 6:31 pm

Bid End Date

08-Jul-2026, 7:00 pm

Value

₹2,00,000

Location

DARJEELING , WEST BENGAL
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Progress

Issue28-Jun-2026, 6:31 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Single Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites a vendor to provide comprehensive workshop management services for a two-day event in School and Thegu, East Sikkim, with on-site support for a wheelchair-using speaker. Estimated contract value is ₹200,000. Deliverables include end-to-end event execution, airport assistance for the speaker, ground transportation, and accommodation logistics. Location specificity, proximity constraints (within 100 km), and a requirement for 3-star hotel arrangements in Gangtok for four days (plus an accompanying attendee) are explicitly highlighted. This tender emphasizes on-site coordination, accessibility support, and logistical reliability for a high-profile, disability-inclusive workshop.

Technical Specifications & Requirements

  • Event type: Two-day workshop/exhibition execution for national-level government activity
  • Venue and travel: School and Thegu, East Sikkim; on-ground support from arrival to departure; airport assistance for wheelchair user
  • Travel/logistics: Ground transport and coordination for the speaker and attendant; proximity criterion of within 100 km from conduct location
  • Accommodation: Gangtok 3-star hotel, for four days for the speaker and attendee; includes all meals and basic amenities
  • Support services: On-site management, liaison with local authorities, accessibility accommodations, special assistance during sessions
  • Special conditions: Ensure arranged logistics align with accessibility needs and security protocols per government guidance

Terms, Conditions & Eligibility

  • Scope of work: Two-day workshop with complete execution and buyer premises engagement
  • Attendant: Speaker accompanied at all times; hotel and transport must accommodate wheelchair needs
  • Location constraint: Proximity requirement: within 100 km; ensure timely coordination
  • Hotel standard: 3-star property in Gangtok; four-night stay inclusive
  • Economic terms: Estimated value ₹200,000; no explicit EMD details provided; bidder to meet past experience criteria via client execution certificates or invoices
  • Experience: Demonstrated capability in managing government-level workshops; refer to past project proof as acceptable documents

Key Specifications

  • Event type: two-day workshop management

  • Location: School and Thegu, East Sikkim

  • Speaker requirements: wheelchair user; provide all necessary airport and ground transfers

  • Accommodation: Gangtok, 3-star hotel, four days for speaker plus attendant

  • Proximity constraint: vendor located within 100 km of conduct location

  • Estimated contract value: ₹200,000

  • Support: end-to-end logistics, attendee coordination, session management

  • Documentation: evidence of past experience with similar events

Terms & Conditions

  • 50% option clause allows scale/duration changes up to 50% during contract issue

  • Past experience proof may include contracts, invoices, or client execution certificates

  • Bidder must not be in liquidation or bankruptcy; undertaking required

  • Two-day workshop at East Sikkim with wheelchair-accessible support and accommodation logistics

  • Hotel: Gangtok 3-star; four days for speaker and attendant; proximity within 100 km

Important Clauses

Delivery Schedule

Two-day workshop; supplier must arrange four-night hotel stay and transport; exact dates not provided in tender data

Bidder Eligibility

  • Experience in government event management with verifiable records

  • Financial stability and no liquidation status

  • Proximity to East Sikkim within 100 km; willingness to meet accessibility needs

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Complete Execution of Activity; Buyer premise; Two day

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9463133.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration

2

PAN card

3

Past experience certificates or execution certificates with contract value

4

Invoices supporting prior engagements

5

Financial statements or undertakings showing financial stability

6

OEM authorizations or vendor certifications if applicable

7

Technical compliance documents relevant to event/exhibition management

8

Any security or accessibility compliance documents

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army workshop management tender in Darjeeling 2026?

Bidders must demonstrate prior experience in government event execution, provide past project proofs (contracts, invoices, execution certificates), and submit financial statements. Ensure accessibility provisions for a wheelchair speaker are covered, and confirm availability within the 100 km proximity. Final submission includes all required documents listed in terms.

What documents are required for the East Sikkim workshop management bid 2026?

Required documents include GST registration, PAN, past experience certificates, execution certificates or invoices, financial statements, and any OEM authorizations. Technical compliance documents related to event management and accessibility must be included. Ensure submission matches buyer terms and ATC guidelines.

What are the key logistics requirements for the wheelchair speaker tender in Gangtok?

Provide airport pickup and ground transport, ensuring wheelchair-accessible vehicles, and arrange four nights in a 3-star Gangtok hotel for Speaker and Attendant. Proximity within 100 km is essential; coordinate with local authorities for security and accessibility support during sessions.

What is the estimated contract value and payment expectations for this tender?

Estimated value is ₹200,000. Specific payment terms are not detailed; bidders should await contract terms or ATC. Prepare pricing that aligns with the two-day workshop scope, including logistics, accommodation, and on-site coordination costs.

What experience proof is acceptable for past projects in this bid?

Acceptable proofs include: contract copy with invoices and bidder self-certification; client execution certificate with contract value; third-party inspection notes. At least one valid proof per supplier demonstrating execution of similar services is required to meet eligibility.

How soon should the workshop be conducted after contract award in Darjeeling?

Data does not specify exact dates. Vendors should align with the buyer's scheduling needs, ensuring two-day workshop execution and four-day accommodation window in Gangtok, with transport and accessibility arrangements completed ahead of the event.

What accessibility provisions are mandatory for the wheel-chair speaker workshop tender?

Mandatory provisions include airport assistance, accessible ground transport, and on-site support during sessions. Vendors must ensure accommodations and venue logistics meet accessibility standards and provide necessary personnel to assist the speaker and attendant throughout travel and event activities.

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