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Sarva Siksha Abhiyan Karnataka Multimedia Projector and IT Equipment Tender 2026 – IS 16242 10 KVA UPS, Laptops, All-in-One PCs

Bid Publish Date

27-Jan-2026, 12:43 pm

Bid End Date

06-Feb-2026, 5:00 pm

EMD

₹49,200

Value

₹24,60,000

Location

RAICHUR , KARNATAKA

Progress

Issue27-Jan-2026, 12:43 pm
AwardPending
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Quantity

33

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Tender Overview

Sarva Siksha Abhiyan (ssa) of the Karnataka Public Instruction Department issues a procurement tender for a suite of IT and audio-visual devices, including Multimedia Projector, Entry and Mid Level Laptop, All-in-One PC (V2), Multifunction Printer and Online UPS 10 KVA with battery conforming to IS 16242 (Part 1). Estimated total value: ₹2,460,000 with an EMD ₹49,200. The scope targets educational infrastructure upgrades at the state level, leveraging standard-compliant equipment. The ATC terms allow quantity variation up to 25%, at contracted rates, with delivery periods tied to the original order schedule and extended periods. Bidders should assess integration of the listed devices and ensure compliance with the ATC documentation.

Technical Specifications & Requirements

  • Product categories: Multimedia Projector, Laptop (Entry/Mid), All-in-One PC (V2), Multifunction Printer, Online UPS 10 KVA with Battery.
  • Key standards: Online UPS must conform to IS 16242 (Part 1); factory preloaded OS on laptops/PCs; essential ISO/IEC printing and performance terms to be inferred from standard procurement norms.
  • Performance & capacity notes: Display/brightness/optical features, RAM/storage for laptops/PCs, printer print speed (ISO/IEC 24734 references), and projector light-source life expectations are required but not numerically specified in the data.
  • Warranty & OEM: On-site OEM warranty for light source and overall equipment; vendor must align with ATC terms attached to the tender documentation.
  • Delivery & installation: Delivery commencement aligned to order dates; option clause permits up to 25% quantity variation during contract.

Terms, Conditions & Eligibility

  • EMD: ₹49,200 (monetary deposit as per tender terms).
  • Estimated value: ₹2,460,000.
  • Delivery: Compliance with option clause; delivery timeframes computed as specified in ATC, with minimum 30 days when extended.
  • Documents: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations, technical bid documents.
  • Warranty/penalties: On-site OEM warranty for light sources; potential LD provisions per ATC terms; penalties as defined in attached ATC document.

Key Specifications

  • Product/service names: Multimedia Projector, Entry/Mid Laptop, All-in-One PC (V2), Multifunction Printer, Online UPS 10 KVA with Battery

  • Quantities: Not specified in BOQ (tender indicates overall bundle); Estimated value ₹2,460,000

  • EMD/Value: EMD ₹49,200; Total estimated procurement value ₹2.46 million

  • Experience: Prior supply of educational IT and AV equipment recommended; OEM/Dealer authorizations required

  • Quality/Standards: UPS to meet IS 16242 Part 1; OS preloaded; on-site OEM warranty for light source; ATC confirms delivery flexibility up to 25%

Terms & Conditions

  • Quantity variation up to 25% at contract time and during currency

  • Delivery period linked to original order date with adjusted timelines

  • EMD ₹49,200 and IS 16242 compliance for UPS component

Important Clauses

Payment Terms

Payment terms to be as per ATC; likely milestone-based per delivery with possible advance/against delivery as per organization policy

Delivery Schedule

Delivery period determined from last date of original delivery order; extended period calculations based on increased quantity, minimum 30 days

Penalties/Liquidated Damages

Penalties to be defined in ATC; LD provisions may apply for delays or non-compliance as per contract terms

Bidder Eligibility

  • Authorized OEM/Dealership for IT equipment and AV devices

  • Evidence of past supply of multimedia projectors, laptops, AIO PCs, printers or UPS systems to educational institutions

  • Financially sound with required GST/PAN and turnover suitable to bid value

Documents 8

GeM-Bidding-8888133.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Technical Specifications Technology One Chip DLP
Technical Specifications Native Resolution 3840 x 2160 (UHD 4K), 2560 x 1600 (WQXGA), 4096 x 2160 (4K), 5120 x 3200 (4K+) Or higher
Technical Specifications Brightness (Lumens) 7000, 7500, 8000, 8500, 9000, 9500, 10000, 12000, 13000, 14000, 16000, 18000, 20000, 22000, 25000, 30000, 40000, 60000, 21000 Or higher
Technical Specifications Optical Zoom Yes Or higher
Technical Specifications If Yes, Optical Zoom (%) 160, 170, 175, 200, 210 Or higher
Technical Specifications If Yes, Type of Projector Standard Throw (0.91 to 2.5)
Technical Specifications Type of Light Source Laser
Technical Specifications Minimum Life of Light Source (In Normal Mode) (Hours) 20000, 25000, 30000 Or higher
Warranty On Site OEM Warranty for Light Source (Time or Life in Hours whichever is earlier) 3 Year or 15000 Hrs., 3 Year or 30000 Hrs., 5 Year or 10000 Hrs. Or higher
Warranty On Site OEM Warranty 3, 5 Or higher

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Required Documents

1

GST registration certificate

2

Pan Card

3

Experience certificates for similar procurements

4

Financial statements (last 2-3 years)

5

EMD payment receipt/voucher

6

Technical bid documents confirming compliance to IS 16242 Part 1 for UPS

7

OEM authorizations or dealership certificates

8

Any pre-bid compliance certificates or ATC documents referenced

Frequently Asked Questions

Key insights about KARNATAKA tender market

What documents are required for the SSA Karnataka tender submission?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD receipt, OEM authorization, and technical bid documents. Ensure IS 16242 compliance for UPS and OEM warranties are detailed in the bid. The ATC attachments govern conformity and delivery.

How to bid for IS 16242 compliant UPS in Karnataka SSA tender 2026?

Prepare EMD ₹49,200, confirm UPS model meets IS 16242 Part 1, attach OEM warranty terms, and provide delivery plan per ATC. Include installation support and service commitments, and ensure the product suite includes projector, laptops, AIO PC, printer, and UPS as specified.

What is the delivery variation allowed in this SSA tender?

Up to 25% variation in ordered quantity is allowed during contract placement and currency, with contracted rates. Delivery timeline shifts based on the extended quantity calculation, with a minimum extension of 30 days.

Which standards apply to the UPS and IT equipment in this bid?

UPS must comply with IS 16242 (Part 1); equipment like laptops and PCs should have factory pre-loaded OS and OEM warranty; IS/ISO-related requirements may be specified in the ATC documents.

When is the estimated value and EMD for this Karnataka SSA procurement?

The estimated procurement value is ₹2,460,000; EMD amount is ₹49,200. Submit a payment receipt with the bid and ensure it is valid for the bid submission window.

What installation and after-sales support are expected for bidders?

Bidders must provide on-site OEM warranty for light sources and ensure installation assistance, with long-term support per OEM terms. The ATC may impose penalties for non-compliance or delays as per contract.

Which devices are included in this SSA Karnataka procurement?

The bid covers Multimedia Projector, Entry/Mid Level Laptop, All-in-One PC (V2), Multifunction Printer, and Online UPS 10 KVA with Battery. Ensure all devices meet the stated standards and are compatible with educational deployment.

How to verify bidder eligibility for the SSA Karnataka bid 2026?

Check OEM authorization, demonstrate past supply to educational institutions, provide financial statements, GST/PAN, and ensure capability to deliver across Karnataka. Confirm IS 16242 compliance for UPS and OS preloads for PCs and laptops.

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