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Maharashtra Home Department Pune Video Conferencing Equipment & IS 16242 Online UPS Tender 2026

Bid Publish Date

14-Feb-2026, 10:36 pm

Bid End Date

26-Feb-2026, 7:00 pm

Location

PUNE , MAHARASHTRA

Progress

Issue14-Feb-2026, 10:36 pm
AwardPending
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Quantity

1010

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 7

BATTERY WEB WEB CAMERA CAMERA UPS ATM GLUCOMETER

Tender Overview

The Maharashtra Home Department invites bids for a bundle of AIO PCs, video conferencing cameras, speakerphones, a 10 KVA Online UPS conforming to IS 16242 (Part 1), and televisions, to be installed and commissioned at Pune (410301). The scope includes hardware with factory preloaded OS, UPS with onboard battery, and comprehensive on-site warranty. The contract supports quantity adjustments up to 25% during and after award, with delivery timing linked to the original order and extended periods. Bidders must demonstrate prior government supply experience and provide an unbroken data sheet match.

Technical Specifications & Requirements

  • Product scope includes: All in One PC (V2), Video Conferencing Camera / Web Camera (V2), Speakerphone (Q2), Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1), and Television (V3)
  • Data Sheet must align with offered hardware; ensure Factory Preloaded OS with Certification and compatible RAM/Storage specs
  • UPS requirements: 10 KVA, minimum isolation transformer presence, and minimum online UPS overload capacity; battery type and backup time to be specified
  • Connectivity and features: USB, Bluetooth, audio outputs/inputs, PTZ capabilities, and built-in recording options
  • Compliance: adherence to stated standards and vendor OEM warranty terms; on-site warranty for specified years
  • Delivery and installation terms to be confirmed in the contract; consider OEM authorization where applicable

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease by up to 25% at contract placement and during currency
  • Experience: bidder or OEM must have supplied similar government category products for at least 3 years; provide contracts as proof
  • Data Sheet: mandatory upload; data sheet must match product specifications precisely
  • Malicious Code Certificate: certify absence of embedded malware and acknowledge penalties for IP/copyright breaches
  • Manufacturer Authorization: OEM/authorized distributors must provide requisite authorization documentation

Key Specifications

  • Product categories: All in One PC (V2), Video Conferencing Camera (V2), Speakerphone (Q2), Online UPS 10 KVA with Battery per IS 16242 (Part 1), Television (V3)

  • Operating system: Factory preloaded with certification

  • Power/UPS: 10 KVA online UPS, with minimum overload capacity and onboard battery

  • Display: TV/monitor specifications to be provided by vendor; panels and backlight unspecified

  • Connectivity: USB, Bluetooth, audio in/out, VOIP/PSTN support

  • Warranty: On-site OEM warranty for specified period; comprehensive on-site warranty year(s) specified in terms

  • Compliance: IS 16242 (Part 1) for UPS, and OEM authorization where applicable

Terms & Conditions

  • EMD amount is not specified in the provided data; bidders should verify exact EMD requirement in the tender terms.

  • Delivery timeline linked to original order; option to extend based on quantity changes up to 25% during contract.

  • Data Sheet alignment is mandatory; mismatches may lead to bid rejection; ensure data sheet matches hardware specs.

Important Clauses

Payment Terms

Not specified in provided data; bidders should refer to buyer terms for advance/ milestone payments and any penalties.

Delivery Schedule

Delivery shall commence from the last date of original delivery order; extended delivery time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; confirm LD percentage and schedule in final contract.

Bidder Eligibility

  • 3+ years experience supplying similar government category hardware

  • Not under liquidation or bankruptcy; must upload an insolvency undertaking

  • OEM authorization or manufacturer authorization for the offered products

Documents 9

GeM-Bidding-8985777.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Linux, DOS or Equivalent
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Display Panel Technology In Plane Switching (IPS) Or higher
Ports Number of Ports 1-DP, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 1-USB TYPE C, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Standard

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government supplies (minimum 3 years)

4

Financial statements / proof of turnover

5

EMD documents (amount not specified in data; provide as per tender terms)

6

Technical bid documents and compliance matrices

7

OEM authorization / Manufacturer authorization certificates

8

Product Data Sheets for offered items

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Pune Maharashtra video conferencing equipment tender?

Bidders should prepare a data-rich bid with a compliant Data Sheet, OEM authorization, GST and PAN, and 3+ years government supply proof. Ensure IS 16242 (Part 1) UPS compliance, and include 10 KVA UPS specifications, on-site OEM warranty, and delivery plan aligned to the original order.

What documents are required for this Maharashtra Home Department tender?

Submit GST certificate, PAN, experience certificates for similar govt contracts, financial statements, EMD documents, technical bid with compliance matrices, OEM authorization, and complete Data Sheet for all offered items to verify parameter alignment with bid specifications.

What are the key technical specifications for the 10 KVA UPS?

The 10 KVA online UPS must include a battery bank, minimum overload capacity, IS 16242 (Part 1) compliance, and an on-site OEM warranty. Exact backup time and battery type should be specified in the data sheet and aligned with the product offered.

When is delivery expected after contract award for this tender?

Delivery begins from the last date of the original delivery order, with possible extension if quantity increases by up to 25%. Extended time uses a calculated formula, with a minimum of 30 days for additional quantity.

What is the role of Malicious Code Certificate in this bid?

Bidders must certify that offered hardware/software contains no embedded malicious code and acknowledge breach consequences for IP or data tampering. This certification protects government networks from cyber threats and ensures contract integrity.

Are OEM authorizations required for this procurement in Pune?

Yes. OEM authorization or manufacturer authorization certificates are required for bids submitted by distributors or resellers. This ensures the bidder is authorized to supply the specified hardware and software under government terms.

What is the scope of the data sheet verification in this tender?

The Data Sheet must exactly reflect the offered hardware; mismatches may lead to bid rejection. Ensure parameter-by-parameter alignment with processors, RAM, storage, display, connectivity, and UPS specifications in the data sheet.

What is the geographic coverage for this Maharashtra tender?

The procurement focuses on Pune, Maharashtra (postal code 410301) under the Home Department, targeting delivery and installation of specified IT and AV hardware within the city/region per contract terms.

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