Indian Navy Event Management Tender South Goa Goa 2026 - Outdoor Adventure Activity Including Bhagwan Mahavir Wildlife Sanctuary

Tender Overview

The opportunity is issued by the Indian Navy under the Department of Military Affairs for an Event/ Seminar/ Workshop/ Exhibition Management Service with an outdoor, full-day format. Located in SOUTH GOA, GOA (403105), the procurement covers an adventure activity linked to Bhagwan Mahavir Wildlife Sanctuary. Estimated value is ₹44,870. A key differentiator is the mandatory arrangement of transport (AC bus) and event execution within a defined delivery frame at the National Institute of Hydrography Goa, INS GOMANTAK, Vasco da Gama. The procurement demands strict adherence to the Buyer Added Terms, including a 25% scope variation clause and pre-event documentation. Bidders must upload PAN, registration, cancelled cheque/ECS mandate, and acceptance of terms, with no pre-event payments promised. The SOW is contained in attachments and ATC clauses, and the bidder must establish a local service office in the consignee state and a dedicated service-support line.

Technical Specifications & Requirements

• Delivery location: National Institute of Hydrography, Goa, INS GOMANTAK, Vasco da Gama, 403802.
• Event window: Expected between 18 JUN to 28 JUN 26; transport of ONE AC bus (40 Seater) with driver from 0545 hrs on selected date.
• Transport requirements: 40-seat AC bus, valid driver license, on-site coordination at Goa facility.
• Documents for bid: PAN card, cancelled cheque/ECS mandate, registration certificate, acceptance of T&Cs, terms of scope of work.
• ATC clauses: No advance payment before event conduct; force majeure coordination with cost compensation on alternate date.
• Support: Dedicated toll-free service number; escalation matrix and local service office in consignee state.

Terms, Conditions & Eligibility

• 25% option clause: Buyer may adjust contract quantity/duration by up to 25% at contract issue and within issuance; lump-sum contracts allow scope/value adjustment with provider consent.
• Delivery/Installation: Event to be executed at the Goa site as specified; post-award scheduling of date within June window.
• Financial standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking to this effect.
• Documentation: Upload PAN, registration, ECS/cancelled cheque, acceptance of terms; mandatory certificates as per bid.
• Service capability: Office of provider must be in the consignee state; dedicated support line and escalation matrix required.
• Payments: No pre-payment; payment terms tied to event conduct and acceptance of scope; force majeure handling specified.