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Indian Coast Guard Event Management Tender Tuticorin Tamil Nadu 2026 - Yoga Day Venue Development & Outdoor Event Services

Bid Publish Date

01-Jun-2026, 5:34 pm

Bid End Date

11-Jun-2026, 5:00 pm

Value

₹2,51,163

Location

TUTICORIN , TAMIL NADU
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Progress

Issue01-Jun-2026, 5:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Coast Guard (Department Of Defence) seeks Event Management Services for a National/International Yoga Day programme in Tuticorin, Tamil Nadu (627713). Estimated value of ₹251,163. Scope includes venue development, outdoor event, full-day arrangement with no BOQ items listed. A mandatory Pre Bid Meeting is required to familiarize bidders with the site. A contractual clause allows a 25% increase in quantity or duration at issue and post-issuance, with consent for lumpsum contracts. This tender emphasizes on-site logistics, crowd management, and day-long programme execution. Unique aspect: emphasis on Yoga Day and related expo-style elements within a defence sector event framework.

Technical Specifications & Requirements

  • Scope covers event management for National/International Yoga Day, including venue development and outdoor, full-day arrangements in Tuticorin.
  • Estimated value: ₹251,163; no BOQ items are provided, signaling a lump-sum style engagement.
  • Pre Bid Meeting is essential to view the site and align on venue layout, timings, and service deliverables.
  • Bid terms include a 25% contract quantity/duration flexibility at the time of contract issuance and a further 25% possible scope expansion with service provider consent for lumpsum contracts.

Terms, Conditions & Eligibility

  • EMD amount is not specified in the tender data.
  • Delivery timeline and payment terms are not explicitly defined.
  • A critical clause permits up to 25% increase in contract quantity/duration at contract issuance and during execution.
  • Pre Bid Meeting is mandatory for bidders to familiarize with the event site and scope.
  • No BOQ items are listed; bidders should prepare for a lump-sum service contract with venue-related management deliverables.

Key Specifications

  • Event management for National/International Yoga Day in Tuticorin, Tamil Nadu

  • Venue development and full-day outdoor event coordination

  • Estimated contract value around ₹251,163

  • No BOQ items provided; lump-sum engagement expected

  • Mandatory pre-bid site familiarization and meeting

  • 25% contract quantity/duration adjustment rights at contract issue

  • Lumpsum-based scope may increase by up to 25% with consent

Terms & Conditions

  • EMD amount not specified; bidders must verify payment terms if required

  • Pre Bid Meeting mandatory to acquaint bidders with site specifics

  • Contract scope is lump-sum with up to 25% quantity/duration flexibility

Important Clauses

Payment Terms

Not specified in tender data; bidders to confirm in bid response and ATC.

Delivery Schedule

Delivery timelines not defined; bidders should propose day-of-event readiness and sequential milestone plan.

Penalties/Liquidated Damages

No LD details in data; expected to be governed by standard government procurement terms; confirm in bid.

Bidder Eligibility

  • Experience in managing national/international event/venue development projects

  • Financial stability to support lump-sum contract obligations

  • Capability to conduct a full-day outdoor Yoga Day event with venue logistics

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; International Yoga Day; Venue Development; Outdoor Event; Full day

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTINDIAN COAST GUARD
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Documents 3

GeM-Bidding-9306313.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar event management projects)

4

Financial statements / turnover documentation

5

EMD submission proof (if required by bidder)

6

Technical bid document (methodology, past performance)

7

OEM authorizations or sub-contractor approvals (if applicable)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Yoga Day event management tender in Tuticorin Tamil Nadu

Bidders should prepare a lump-sum proposal for outdoor venue management, submit GST/PAN, experience certificates, and financial statements. The tender requires a pre-bid site familiarization and notes a 25% scope adjustment allowed at contract issue. Ensure readiness for full-day event logistics in Tuticorin.

What documents are required for the Tuticorin event management bid 2026

Submit GST registration, PAN, past performance certificates for similar events, financial statements, and technical bid outlining methodology. Include any OEM authorizations if using third-party vendors and proof of prior National/International Yoga Day execution capability.

What are the technical requirements for the Yoga Day event tender in Tamil Nadu

The tender specifies venue development and full-day outdoor event management for National/International Yoga Day in Tuticorin. No BOQ items are provided; respond with a robust lump-sum plan covering logistics, stage setup, crowd management, security coordination, and post-event cleanup.

When is the pre-bid meeting for the Coast Guard Tuticorin event tender

Pre Bid Meeting is mandatory to familiarize bidders with the site and event area. Attend to understand venue layout, access, power, sanitation, seating, and timing constraints; this meeting guides the technical bid and delivery plan.

What is the estimated contract value for the Tuticorin Yoga Day event tender

The estimated value is ₹251,163, indicating a compact, high-impact event management engagement. Prepare a competitive lump-sum proposal reflecting venue setup, day-long programming, and contingency measures aligned to this budget.

What are the eligibility criteria for the Coast Guard event management bid 2026

Applicants should demonstrate prior experience in national/international events, financial stability, and capability to deliver complete venue management for outdoor day-long programs. Ensure GST/PAN validity and provide relevant performance certificates for similar Yoga Day or expo-style events.

What are the delivery and payment expectations for this tender

Delivery is event-day oriented with a full-day schedule; however, explicit delivery milestones and payment terms are not specified. Bidders should propose a delivery plan and payment terms within the bid, aligning with lump-sum execution and potential 25% scope adjustments.

How does the 25% contract adjustment clause affect bids for this tender

The clause allows up to a 25% increase in contract quantity or duration at contract issuance and during execution, with consent for lumpsum contracts. Bidders should price flexibility into their proposal and outline scalable services to accommodate potential scope expansion.

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