Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Entry and Mid Level Lapt
N/a
NAGPUR, MAHARASHTRA
Posted:
9 January 2026
Closed:
29 January 2026
GEM
Tender Overview
Haveri University, under the Karnataka Higher Education Department, seeks a Multifunction Printer (Print, Scan, Copy) with ISO 9001 certification. Estimated value is ₹5,00,000. Location is Karnataka; project scope covers printing, scanning, copying, and two-sided auto duplexing. Key differentiators include ISO 9001 certification, vendor’s local service presence, and OEM/authorized reseller installation. The tender emphasizes OEM-certified installation, 30-day service readiness, and a 25% quantity adjustment option during and after contract award, impacting delivery planning and cost control.
Technical Specifications & Requirements
- Product category: Multifunction Printer (Print, Scan, Copy) with auto duplexing
- Print technology and print speed metrics to be evaluated per ISO/IEC 24734 for A4 Mono/Colour and A3 Mono/Colour
- Original Document Feeder Type for scanning/copying; Number of main paper trays; Connectivity requirements
- Emphasis on A4, A3 performance with duplex capability and compliant paper handling
- Mandatory ISO 9001 certification for bidder or OEM; service centre presence in Karnataka or establishment within 30 days of award
- Installation, commissioning, testing, and training must be performed by an OEM-certified resource or authorized reseller
- EMD details not specified in data; contract emphasizes compliance with delivery windows tied to 25% quantity option
- Detailed BOQ shows no line items; focus on generic printer capabilities and standards
Terms, Conditions & Eligibility
- EMD not disclosed; bidders must comply with quantity variation up to 25% and delivery timing linked to last delivery order date
- Must provide PAN, GST certificate with commodity description, and Udyam certificate if available
- Turnover requirement: average annual turnover of at least ₹76 lakhs over 3 years (2021-22 to 2023-24)
- Financial statements (Balance Sheet, P&L) for 2021-22 to 2023-24 certified by CA with UDIN
- Supplier must demonstrate functional service centre in Karnataka; on-site warranty option requires vendor capabilities
- Installation and training to be conducted by OEM/authorized personnel; service centres must be established within 30 days of award
Key Specifications
-
Product: Multifunction Printer (Print, Scan, Copy) with auto duplexing
-
Minimum print speeds to be verified per ISO/IEC 24734 for A4 Mono/Colour and A3 Mono/Colour
-
Original Document Feeder Type required for scanning/copying
-
Number of main paper trays to be specified
-
Connectivity requirements (e.g., USB, Ethernet, Wi-Fi)
Terms & Conditions
-
Delivery quantity may increase up to 25% during contract; delivery timing adjusts accordingly
-
Installation and training must be performed by OEM-certified personnel or authorized resellers
-
ISO 9001 certification is mandatory for bidder or OEM; service centres required in Karnataka
Important Clauses
Payment Terms
Payment terms not explicitly stated; procurement relies on contract delivery and service readiness; ensure documentation supports milestone payments after installation and acceptance
Delivery Schedule
Delivery period linked to last date of original delivery order; option extension uses formula (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties not specified in data; ensure alignment with CPC/State norms for late delivery and non-performance
Bidder Eligibility
-
ISO 9001 certification holder or OEM with ISO 9001 compliance
-
Presence of a functional Service Centre in Karnataka or plan to set up within 30 days of award
-
Average turnover ≥ ₹76 lakhs over 2021-22, 2022-23, 2023-24
Documents 3
GeM-Bidding-8878130.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Colour Or higher |
| Printing | Print Paper Size | A4, A3 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 2 |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
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Required Documents
1
GST certificate with Commodity Description related to the tender
2
PAN card (notarized copy)
3
Udyam Registration Certificate (if available)
4
Income Tax Returns for 2021-22, 2022-23, 2023-24 (notarized)
5
Balance Sheet and Profit & Loss for 2021-22 to 2023-24 certified by CA with UDIN
6
Turnover Certificate showing average turnover ≥ ₹76 lakhs for 2021-22 to 2023-24
7
OEM authorization or proof of OEM-certified resource for installation
8
Evidence of Functional Service Centre in Karnataka (or plan to establish within 30 days)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the multifunction printer tender in Karnataka 2026?
Bidders must submit GST, PAN, Udyam (if available), and audited financials for 2021-24, plus CA-certified Balance Sheet/Profit & Loss with UDIN. Ensure ISO 9001 certification and OEM authorization. Demonstrate a Karnataka service centre or establishment plan within 30 days of award; follow 25% quantity option terms.
What documents are required for Karnataka printer procurement bid 2026?
Required documents include GST certificate with commodity description, PAN card, Udyam certificate if available, notarized IT Returns for 2021-22 to 2023-24, CA-certified financials with UDIN, turnover certificate showing ≥₹76 lakhs, and OEM authorization or proof of OEM-certified installation capability.
What are the technical standards for the printer bid in Karnataka?
Bidders must meet ISO 9001 certification; performance measured by ISO/IEC 24734 speeds for A4/A3 in Mono/Colour; auto duplexing; documented paper handling capacity and connectivity; installation by OEM-certified personnel; service centres in Karnataka or established within 30 days of award.
What is the average turnover requirement for bidders in this tender?
Bidders must show an average annual turnover of at least ₹76 lakhs over the financial years 2021-22, 2022-23, and 2023-24 as evidence of financial capability to handle a ₹5,00,000 contract.
When can quantity adjustments be made under the option clause?
Quantity adjustments up to 25% are permissible at contract placement and during the currency of the contract. Delivery timelines adjust using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What installation requirements accompany the Karnataka printer tender?
Installation, commissioning, testing, configuration, and training must be performed by an OEM or OEM-certified resource, or an OEM-authorized reseller; service centre presence in Karnataka is required, or established within 30 days of award with documentary evidence.
What are the service centre requirements for bidders in this tender?
Bidder/OEM must have a functional service centre in the consignee's state; if not present at bidding, establish one within 30 days of award. Payment release contingent on submission of evidence of the functional service centre in Karnataka.
What is the estimated contract value and scope for bidders?
Estimated value is ₹5,00,000 for a multifunction printer with scan/cax, color and mono print, duplex, and paper handling features. The scope includes installation, training, and ongoing service per OEM terms; performance will be evaluated against ISO 24734 speeds and compliance with ISO 9001.
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Documents 3
GeM-Bidding-8878130.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS