Indian Army Printing Services Tender for Registers in Jammu & Kashmir 2025 – 53 Items, 25% Option Clause, EFT/Document Requirements
Indian Army
UDHAMPUR, JAMMU & KASHMIR
Posted:
31 December 2025
Closed:
10 January 2026
GEM
Categories
4
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for paper-based printing services including printing with material, registers, pads and diaries to be produced per buyer specifications. Estimated value is ₹20,000.00 with potential quantity/duration adjustments up to 25% at contract issue and thereafter. Delivery location is Military Hospital Kannur, Kannur, Kerala 670001, with final design approval by the buyer. Bids may include consortium arrangements with equal responsibility across members and require manufacturer authorization for distributors. A dedicated service office in the consignee state and a toll-free support line are mandatory.
- Organization: Indian Army
- Product/Service: Paper-based printing services (printing with material; registers, pad, diary)
- Location: Kannur, Kerala
- Estimated value: ₹20,000.00
- Delivery address: Military Hospital Kannur, Kannur, Kerala
- Key differentiator: Buyer-approved design/format and mandatory local service infrastructure
- Special terms: 25% quantity/duration adjustment; OEM authorization required
Technical Specifications & Requirements
- Product category: Paper-based printing services tailored to registers, pads, diaries with material
- Design/format: Final approval by buyer organization before printing
- SOW attachment: Buyer-specified scope; ensure compliance with atc/corrigendum as applicable
- Service requirements: Office of service provider must be located in the consignee state; dedicated toll-free support; escalation matrix
- Compliance: Manufacturer authorization for distributors; upload required certificates; non-submission may reject bid
- Delivery/installation: To be completed at the specified Kannur address; coordination with buyer for design approvals
Terms, Conditions & Eligibility
- Quantity/duration flexibility: Up to 25% increase/decrease at contract issue; post-issue remains capped at 25%
- Financial health: Bidder must avoid liquidation or bankruptcy; an undertaking to be uploaded
- Consortium: Multi-party bids allowed with a leader; equal responsibility for execution
- OEM authorization: Required with complete distributor details
- Service readiness: Office in the consignee state; dedicated toll-free service line; escalation matrix
- Documentation: Upload all certificates as per ATC/Corrigendum; non-submission risks rejection
Key Specifications
-
Product/service: Paper-based printing including registers, pads and diaries with printing material
-
Delivery location: Military Hospital Kannur, Kannur, Kerala 670001
-
Design/format: Final approval by buyer organization prior to printing
-
Service infrastructure: Office in consignee state; dedicated toll-free support; escalation matrix
-
Eligibility: Manufacturer authorization required for distributors; upload with bid
Terms & Conditions
-
Key term: Quantity/duration may vary up to 25% at contract issue
-
Key term: Final printing requires buyer design/format approval
-
Key term: OEM authorization and local service office mandatory
Important Clauses
Payment Terms
Not specified in provided data
Delivery Schedule
Delivery to Military Hospital Kannur, Kerala; coordination with buyer for design approvals
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
Not under liquidation or court receivership
-
Manufacturer authorization for distributors
-
Local service office in Kerala with toll-free support
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for paper-based printing services
4
Financial statements (audited if available)
5
EMD documents (if applicable) or bid security as per ATC
6
Technical bid documents demonstrating printing capability and materials
7
Manufacturer authorization / OEM authorization certificate
8
Proof of local service office in Kerala (consignee state)
9
Dedicated toll-free service contact details and escalation matrix
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the paper-based printing tender in Kannur Kerala 2026?
Bidders must submit GST, PAN, experience certificates, financials, and OEM authorization along with technical bid. Ensure local Kerala service office details, toll-free support, and escalation matrix. Include final buyer-approved design/format adherence and up-to-date certificates per ATC. Delivery is to Military Hospital Kannur, Kerala 670001.
What documents are required for Indian Army printing services bid in Kerala?
Required documents include GST registration, PAN, experience certificates for printing, financial statements, EMD (if applicable), OEM authorization, and proof of a local Kerala service office. Ensure adherence to buyer-specified design and provide escalation matrix for service support.
What are the delivery location and design approval requirements for this tender?
Delivery must be to Military Hospital Kannur, Kannur, Kerala 670001. Printing requires final buyer design/format approval before production; coordinate with the buyer for any design amendments and obtain written confirmation prior to printing.
What is the eligibility criteria for consortium bidding in this Tamil Army tender?
Consortium bids are allowed with a leader; all members share equal responsibility for execution. Provide an undertaking confirming joint liability and ensure OEM authorization covers the consortium. All partners must satisfy standard eligibility criteria and documentation requirements.
What is the 25% quantity/duration flexibility in this printing contract?
The buyer can adjust contract quantity or duration up to 25% at contract issue, and post-issue adjustments are limited to 25%. Bidders must accept revised quantities/durations without renegotiation, enabling scalable deployment for the project.
What service-support requirements are specified for this printing tender?
The bidder must establish an office in the consignee state (Kerala) and provide a dedicated toll-free service line plus an escalation matrix with contact numbers for prompt support during the contract period.
What are the key terms for OEM authorization in this tender?
Authorisation from the OEM/Original Service Provider is mandatory. Submit an authorization certificate with name, designation, address, email, and phone number for all distributors participating in the bid, ensuring traceable accountability.
Is there any stated estimated value or budget for this printing services tender?
Yes, the estimated value is ₹20,000.00. Bidders should align pricing with this value while accommodating potential quantity/duration adjustments up to 25% and ensuring compliance with buyer-approved design requirements.
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