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Western Coalfields Limited Canteen Service Tender Nagpur Area Vegetarian Fixed Menu 2026

Bid Publish Date

09-Jun-2026, 8:15 pm

Bid End Date

25-Jun-2026, 5:00 pm

Value

₹58,28,256

Location

NAGPUR , MAHARASHTRA
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Progress

Issue09-Jun-2026, 8:15 pm
Corrigendum17-Jun-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Canteen service for vegetarian fixed menu with breakfast, lunch, snacks, beverages
  • • Fixed menu rate model within building premises for employees/patients/in-house personnel
  • • Estimated contract value ₹58,28,256; no BOQ items listed
  • • EMD submission via Demand Draft in favor of WCL NAGPUR AREA; hard copy due within 5 days
  • • Assignment/sub-contracting prohibited without prior written consent; joint liability clause
  • • ATC/SLA documents uploaded; SOW available for bidder review
  • • No explicit dates or location in data; ensure internal policy alignment with WCL Nagpur Area
  • • Pre-bid or post-bid document submissions must align with buyer terms

Categories 1

BREAKFAST

Tender Overview

Western Coalfields Limited, a subsidiary of Coal India Limited, invites bids for a Canteen Service with a Fixed Menu Rate Model for vegetarian meals, including breakfast, lunch, snacks, beverages inside building premises exclusive to employees/patients/in-house personnel. The project carries an estimated value of ₹58,28,256. The scope emphasizes vegan-friendly, plant-based cuisine delivered on a fixed-rate menu, ensuring daily meal availability within premises. Unique considerations include internal premises catering, adherence to fixed menu pricing, and ensuring service during specified office hours. The tender requires careful vendor qualification to maintain hygiene and consistency, with focus on reliability and in-house provisioning.

Technical Specifications & Requirements

  • Product/Service: Canteen service with vegetarian fixed menu including breakfast, lunch, snacks, beverages.
  • Location/Premises: Inside building premises for employees/patients/in-house personnel (no external guests mentioned).
  • Estimated Value: ₹58,28,256 (total project value).
  • Approach: Fixed menu rate model; emphasis on consistent daily provisioning; no BOQ items available.
  • Documentation: EMD submission via Account Payee Demand Draft payable to WCL NAGPUR AREA; scanned DD proof plus hardcopy delivery within 5 days post bid end/opening.
  • Contractual Notes: Assignment/sub-contract prohibited without prior written consent; joint and several liability retained by seller.

Terms, Conditions & Eligibility

  • EMD: Not explicitly quantified in data; submission via DD preferred; hard copy requirement within 5 days.
  • Sub-contracting: Not allowed without purchaser consent; liability shared with assignee/subcontractor.
  • Payment/Performance: Governing ATC/SOW documents referenced; SLA files uploaded for bidder reference.
  • Submission: DD proof required with bid; hardcopy must reach buyer within 5 days of bid end/opening.
  • Compliance: Company must comply with internal buyer terms and maintain service quality per ATC/SLA documents.
  • Warranty/Penalties: Not explicitly detailed in provided data; refer to SOW/ATC for specifics.

Key Specifications

  • Canteen service with vegetarian fixed menu including breakfast, lunch, snacks, beverages

  • No BOQ items; service inside building premises for employees/patients/in-house personnel

  • Estimated value: ₹58,28,256

  • EMD handling via DD in favor of WCL NAGPUR AREA; hard copy within 5 days

  • Assignment/sub-contracting requires prior written consent; joint liability retained

  • Refer to uploaded ATC and SOW for detailed compliance and SLA

Terms & Conditions

  • EMD must be submitted as a DD; proof and hard copy delivery within 5 days

  • No subcontracting allowed without prior written consent from buyer

  • Contractor remains jointly and severally liable with assignee/subcontractor

  • Fixed menu vegetarian catering inside building premises for authorized personnel

  • ATC/SOW and SLA documents govern service standards and penalties

Important Clauses

Payment Terms

EMD via DD to WCL Nagpur Area; payment terms defined in ATC/SOW; delivery of hard copy within 5 days

Delivery Schedule

Service to be provided within building premises; exact daily menu provisioning not specified in data; refer to SOW for delivery cadence

Penalties/Liquidated Damages

Penalties to be defined in ATC/SLA documents; not specified in provided tender data

Bidder Eligibility

  • Experience in delivering canteen or food service within institutional premises

  • Financial stability evidenced by 3-year financial statements

  • Compliant with GST and PAN registrations; able to submit EMD via DD

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian; Breakfast, Lunch, Snacks, Beverages; Inside Building Premises (exclusive for employees/ patients/ in house personnel)

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 10

GeM-Bidding-9445462.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in similar canteen service

4

Financial statements (last 3 years)

5

EMD submission document (DD payable to WCL NAGPUR AREA) and scanned copy

6

Technical bid documents and compliance with ATC/SOW

7

OEM authorizations or supplier registrations (if applicable)

Corrigendum Updates

1 Update
#1

Update

17-Jun-2026

Frequently Asked Questions

How to bid for canteen service tender in Nagpur area 2026?

Bidders must meet eligibility criteria: experience in institutional canteen services, GST and PAN, financial statements, and EMD via Demand Draft payable to WCL Nagpur Area. Submit scanned DD proof with bid and deliver hard copy within 5 days after bid end/opening; review ATC/SOW for SLA terms.

What documents are required for WCL canteen procurement 2026?

Required documents include GST certificate, PAN, experience certificates in similar catering, last 3 years financial statements, EMD DD proof, technical bid compliance with ATC/SOW, and OEM authorizations if applicable. Ensure submission aligns with terms and hard copy delivery timeline.

What are the technical specifications for vegetarian canteen service?

Specification specifies a vegetarian fixed menu with breakfast, lunch, snacks, and beverages inside building premises for authorized personnel. No BOQ items are listed; service cadence and menu details are defined in the SOW/ATC documents; adhere to fixed-rate pricing model.

When is the EMD submission deadline for this tender in Nagpur?

EMD is payable via account DD to WCL Nagpur Area; bidder must upload scanned DD proof and deliver the hard copy within 5 days of bid end/opening. Exact bid end date is provided in the bid portal's ATC/SOW schedule.

What are the subcontracting rules for this WCL tender?

Sub-contracting is prohibited without prior written consent from the buyer. The primary bidder remains jointly and severally liable to perform contractual obligations with any assignee or sub-contractor.

What standards or certifications are required for the canteen bid?

Standards and certifications will be detailed in the ATC/SOW; bidders should prepare GST, PAN, financials, and evidence of prior institutional catering experience; OEM authorizations may be required depending on menu suppliers.

What is the estimated value and scope of the canteen tender 2026?

Estimated contract value is ₹58,28,256 for vegetarian canteen services including fixed menu options; scope covers daily meal provisioning inside building premises for employees and in-house personnel under a fixed-rate model.

How will payments be processed under this canteen contract?

Payment terms are defined in the ATC/SOW; bidders must comply with SLA conditions and submit compliant invoices; exact payment timing is tied to delivery and acceptance per contract terms.

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