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East Coast Railway Surveillance Drone Tender Visakhapatnam 2025 UAV V2 – IS 2021 Type Certificate, GCS, 3.77 Million

Bid Publish Date

27-Dec-2025, 11:41 am

Bid End Date

06-Jan-2026, 12:00 pm

EMD

₹75,400

Value

₹37,70,000

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue27-Dec-2025, 11:41 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Single Packet Bid

Key Highlights

  • • Emergency and statutory clearances requirement tied to drone operations under Indian Railways procurement
  • • GCS software with payload operation control and GCS-compatible hardware included
  • • Type Certificate compliance under Drone Rules 2021 with classification by maximum all-up weight and flight metrics
  • • Pre-dispatch inspection by RITES and delivery to Visakhapatnam rail facility
  • • Online RTGS/NEFT EMD payment and optional online PBG as per ATC
  • • Training of operators within scope of supply; complete turnkey package

Categories 2

VEHICLE UNMANNED AERIAL VEHICLE

Tender Overview

East Coast Railway invites proposals for the supply, installation, testing, commissioning of a Surveillance Drone / Unmanned Aerial Vehicle (V2) package, including a Ground Control Station (GCS) software with payload operation control and compatible hardware. The project value is ₹3,770,000 with an EMD of ₹75,400. Delivery/installation location references indicate Visakhapatnam region through statutory clearances if required, with pre-dispatch inspection by RITES. The contract encompasses operator training and compliance with drone rules (2021), focusing on maximum all-up weight, flight time, and range. The tender emphasizes a complete, turnkey solution, unique to Indian Railways surveillance applications, and expects a clearly defined scope across hardware, software, and services.

Technical Specifications & Requirements

  • Product/Service: UAV Bird (Drone) + Ground Control Station (GCS) including control payload support
  • Payloads: Camera in payload housing; Thermal camera in payload housing
  • GCS: Software with payload operation control; GCS-compatible hardware included
  • Classification: Type Certificate in Drone Rules 2021; sub-category and maximum all-up weight aligned to rule definitions
  • Performance: Maximum flight time at maximum weight; maximum flight distance (one-way) at max weight
  • Standards/Compliance: IS 550 and other drone-rule references (as applicable); pre-dispatch inspection by RITES
  • Delivery/Installation: Supply, installation, testing, commissioning; training of operators; statutory clearances if required
  • Delivery Location: SSE/C AND W/BD/VSKP (Visakhapatnam) with acceptance by Railways
  • EMD/Payment: Online RTGS/NEFT payment accepted; online proof required; PBG as alternative
  • ATC/ATD: ATC clause referencing Bill Passing/Paying Officers; ATC document linked

Terms, Conditions & Eligibility

  • EMD: ₹75,400; online RTGS/NEFT to FA&CAO/ECOR; proof of transfer to be uploaded
  • Payment terms: Online payment acceptance; contract value release tied to milestones; 15 days post-award submission of online PBG
  • Delivery timeline: Pre-dispatch inspection by RITES; delivery of equipment to designated rail site
  • Training: Training of operators included; certification where applicable
  • Documents: GST, PAN, experience certificates, financial statements; OEM authorization where required
  • Warranty/Support: Not explicitly specified; expect post-installation support per buyer terms
  • Penalties: LD clauses not detailed in ATC; reference to contract terms and inspection milestones
  • Other: Statutory clearances required if any; submission must include online payment receipts and bid details

Key Specifications

  • UAV drone with Ground Control Station (GCS) including payload operation control

  • Camera in payload housing; Thermal camera in payload housing

  • GCS-compatible hardware included in scope

  • Drone classification per Type Certificate in Drone Rules 2021

  • Maximum all-up weight and flight time/distance within defined ranges

  • Pre-dispatch inspection by RITES; delivery to Visakhapatnam rail facility

  • Training of operators and statutory clearance requirements (if any)

Terms & Conditions

  • EMD ₹75,400 via online RTGS/NEFT to FA&CAO/ECOR; proof to be uploaded

  • Online payment accepted; PBG submission within 15 days of award

  • Delivery, installation, testing, commissioning, and operator training included

Important Clauses

Payment Terms

Online RTGS/NEFT payments accepted; PBG option; contract payments aligned to milestones; online transfer details must include contract number and seller name

Delivery Schedule

Supply, installation, testing, commissioning with pre-dispatch inspection by RITES; delivery to Visakhapatnam site as specified

Penalties/Liquidated Damages

Penalties/LD not explicitly detailed in ATC; subject to contract terms and delivery milestones

Bidder Eligibility

  • Experience in UAV/drone procurement and installation projects (similar scope)

  • Financial stability evidenced by last 3 years’ financial statements

  • Compliance with Drone Rules 2021 Type Certificate and IS standards where applicable

Documents 4

GeM-Bidding-8767253.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Included in Scope of Supply UAV Bird (Drone) Yes
Included in Scope of Supply Ground Control Station (GCS) - Software (Hint: GCS to include payload operation control) Yes
Included in Scope of Supply GCS Compatible Hardware Yes, NA (This indicates that software is compatible with buyer's hardware)
UAV Bird Classification Category of drone (as per Type Certificate in Drone rules, 2021) Aeroplane, Rotorcraft, Hybrid Unmanned Aircraft System
UAV Bird Classification Sub-category of drone (as per Type Certificate in Drone rules, 2021) Remotely Piloted aircraft System, Model Remotely Piloted Aircraft System, Autonomous Unmanned Aircraft System
UAV Bird Classification Classification of Drones (based on maximum all-up weight defined in drone rules, 2021) Small (weighing more than 2 kilograms, but less than or equal to 25 kilograms)
UAV Bird - Performance Maximum All-up weight (Hint: Lower value in each range is not included) 2 - 3 kg, 3 - 4 kg, 4 - 5 kg, 5 - 6 kg, 6 - 7 kg, 7 - 8 kg, 8 - 9 kg, 9 - 10 kg, 10 - 11 kg, 11 - 12 kg, 12 - 13 kg, 13 - 14 kg, 14 - 15 kg, 15 - 16 kg, 16 - 17 kg, 17 - 18 kg, 18 - 19 kg, 19 - 20 kg, 20 - 21 kg, 21 - 22 kg, 22 - 23 kg, 23 - 24 kg, 24 - 25 kg Or higher
UAV Bird - Performance Maximum Flight Time at Maximum all-up weight (In minutes) (Hint: Lower value in each range is not included) 5 - 15, 15 - 25, 25 - 35, 35 - 45, 45 - 55, 55 - 65, 65 - 75, 75 - 85, 85 - 95, 95 - 105, 105 - 115, 115 - 125, 125 - 135, 135 - 145, 145 - 155, 155 - 165, 165 - 175, 175 - 185, 185 - 195, 195 - 205, 205 - 215, 215 - 225, 225 - 235, 235 - 245, 245 - 255, 255 - 265, 265 - 275, 275 - 285, 285 - 295, 295 - 305, 305 - 315, 315 - 325, 325 - 335, 335 - 345, 345 - 355, 355 - 365 Or higher
UAV Bird - Performance Maximum Flight Distance at Max All-up weight (In metres) (Hint: Distance between Take Off Point to farthest point on a one way distance | Lower value in each range is not included) 500 - 600, 600 - 700, 700 - 800, 800 - 900, 900 - 1000, 1000 - 1100, 1100 - 1200, 1200 - 1300, 1300 - 1400, 1400 - 1500, 1500 - 1600, 1600 - 1700, 1700 - 1800, 1800 - 1900, 1900 - 2000, 2000 - 2500, 2500 - 3000, 3000 - 3500, 3500 - 4000, 4000 - 4500, 4500 - 5000, 5000 - 5500, 5500 - 6000, 6000 - 6500, 6500 - 7000, 7000 - 7500, 7500 - 8000, 8000 - 8500, 8500 - 9000, 9000 - 9500, 9500 - 10000, 10000 - 10500, 10500 - 11000, 11000 - 11500 Or higher
GCS Compatible Hardware GCS Compatible Hardware included in the scope of supply Joystick, Joystick with detachable screen, Joystick with integrated screen, Laptop / Desktop, NA, Joystick with FPV Headset / Goggles, Tablet / Smartphones, Semi-Rugged Laptop, Fully Rugged Laptop
Surveillance Payload Availability of camera in payload housing Yes
Surveillance Payload Availability of Thermal Camera in payload housing Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar UAV procurement/projects

4

Financial statements (last 3 years)

5

EMD payment proof (online RTGS/NEFT) and transfer details

6

Technical bid documents showing UAV, GCS and payload specs

7

OEM authorization or authorized distributor certificate (if applicable)

8

Pre-dispatch inspection readiness and RITES clearance documents (if available)

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for the UAV tender in Visakhapatnam East Coast Railway 2025?

Bidders must meet eligibility criteria, submit GST, PAN, financials, and experience certificates, along with EMD ₹75,400 via online RTGS/NEFT to FA&CAO/ECOR. Include OEM authorizations, technical bid, and proof of online payment. Ensure compliance with Drone Rules 2021 and pre-dispatch inspection process.

What documents are required for the East Coast Railway drone procurement?

Required documents include GST certificate, PAN, three-year financial statements, experience certificates for UAV projects, EMD proof, OEM authorization if applicable, technical bid detailing UAV and GCS specs, and pre-dispatch inspection readiness. Online payment receipts must be uploaded with bid.

What are the technical specifications for the UAV and GCS?

The package must include UAV drone, Ground Control Station software with payload operation control, compatible hardware, camera and thermal camera in payload housing, and compliance with Type Certificate norms under Drone Rules 2021. Orientation to maximum all-up weight, flight time, and distance is required.

When is the delivery and pre-dispatch inspection required for the UAV bid?

Delivery includes installation, testing, commissioning, with pre-dispatch inspection by RITES. Hardware must be delivered to SSE/C AND W/BD/VSKP Visakhapatnam, with inspection prior to acceptance as per ATC terms.

What are the EMD and payment terms in this tender?

EMD is ₹75,400 payable via online RTGS/NEFT to FA&CAO/ECOR; proof of transfer must be uploaded. Payment terms allow online processing; a Performance Security/PBG may be submitted online, with 15 days post-award for PBG submission.

What standards or drone regulations must bidders adhere to for this Railways tender?

Bidders must comply with Drone Rules 2021 Type Certificate requirements, IS standards for cameras/thermal payloads if specified, and ensure inspection readiness by RITES. The package should clearly define maximum weight, flight time, and range per rule classifications.

What is included in the scope of supply for East Coast Railway UAV tender?

Scope includes supply, installation, testing, commissioning of the UAV and GCS, training of operators, and providing any statutory clearances required for operation. The contract covers all cost components in the bid price, with delivery to Visakhapatnam rail facilities.

How will penalties or contract non-compliance be handled for this UAV project?

Penalties are governed by the contract terms and LD provisions, tied to delivery milestones and inspection outcomes. Pre-dispatch inspection by RITES and timely commissioning are critical for avoiding LDs and ensuring seamless acceptance testing.

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