Indian Army Department Of Military Affairs Udhampur Register Procurement Tender 2026 - ISO/IS 550 compliant & Govt Grade Documentation

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a broad set of administrative registers (Leave, Duty, Log, Identity Card, Pad variants, Cheque pads, and related documentation registers) for delivery in UDHAMPUR, J&K (182101). The scope includes 24 BOQ items, with a focus on government-grade stationery and register components. A key differentiator is the requirement for post-award Detailed Design Drawings approval within 5 days, plus a buyer-reviewed modification cycle of 5 days. The contract emphasizes compliance with approved drawings and the possibility of delivery rescheduling if the buyer delays approval. The opportunity targets suppliers with strong Govt procurement credentials, emphasizing sample approvals and OEM/manufacturer capabilities in similar categories. The tender requires formal end-user processes and drawing-based conformity, with a strong emphasis on batch/sample approval prior to bulk manufacturing. Unique clauses include an advance sample approval step and a robust qualification for vendors with prior govt supply experience. This is a structured procurement aimed at standardized administrative stationery and ledger products for military administration.

Technical Specifications & Requirements

• Product scope: 24 register-related items including Leave Register, Duty Roster Register, Log Book Pad, Identity Card Register, NR Sheet Pad, and related pad sets.
• Process requirements: Submission of Detailed Design Drawings within 5 days of award; buyer to approve or list modifications within 5 days; adapt supply per approved drawings with modifications.
• Sampling: Advance sample approval before bulk manufacturing; submit 18/21/5 samples as directed within 5 days of award; approvals or modification lists issued within 5 days.
• Experience: Bidder/OEM must have regularly manufactured and supplied similar category products to central/state govt bodies for 3 years preceding bid opening.
• Documentation: End User Certificate via buyer format if requested; GST handling to be advised by bidder; PAN, GSTIN, cancelled cheque, EFT mandate required for Vendor Code creation.

Terms, Conditions & Eligibility

• Delivery terms: Delivery is contingent on drawing/sample approval; delays in buyer approval may reset delivery deadlines without liquidated damages.
• Financial standing: Bidder must not be in liquidation or bankruptcy; an undertaking to this effect must accompany the bid.
• GST: Bidder bears GST implications; reimbursement up to actuals or quoted rate, whichever is lower.
• Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations if applicable; End User Certificate in buyer format.
• Warranty/quality: Approval of advance samples; deviation handling may trigger re-sampling and potential bulk re-approval.