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UPPCL Energy Department Lucknow A3 Size Multifunction Printer MFP Tender 2026 ISO Standards

Bid Publish Date

09-Jun-2026, 3:03 pm

Bid End Date

19-Jun-2026, 4:00 pm

Location

LUCKNOW , UTTAR PRADESH
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Progress

Issue09-Jun-2026, 3:03 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization certificate required from the Original Equipment Manufacturer
  • • Functional Service Centre in the State of Uttar Pradesh within 30 days of award
  • • Dedicated toll-free service number and defined escalation matrix for after-sales support
  • • Up to 25% quantity increase/decrease allowed under option clause with contracted rates
  • • IS/IEC standards reference: ISO/IEC 24734 performance verification expectations
  • • On-site and extended warranty options to be specified in final contract

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Uttar Pradesh Power Corporation Limited (UPPCL), Energy Department, invites bids in Lucknow, Uttar Pradesh for an A3 Size Multifunction Printer (MFP) categorized as PAC Only. The procurement scope covers a single, modern MFP with printing, scanning, copying, and fax capabilities where applicable. Although the BOQ lists no items, bidders should prepare for a competitive, quantity-flexible award with up to 25% option quantity and corresponding delivery coordination. Key differentiators include mandatory OEM authorization, state-wide service centers, and a robust escalation matrix for after-sales support. The tender emphasizes lifecycle feasibility, non-obsolescence, and warranty considerations aligned to standard government procurement expectations.

Technical Specifications & Requirements

  • Product: A3 Size Multifunction Printer (MFP) supporting laser/LED or inkjet as per model; includes printing, scanning, copying, possible fax features
  • Performance: minimum ISO/IEC 24734 speeds to be demonstrated for A4 (monochrome/color as applicable); auto duplexing required
  • Hardware: RAM and storage capacity specifications to be provided by OEM; compatible operating systems; stock paper handling with multiple paper trays
  • Connectivity: network-enabled (LAN/Wi-Fi), USB interfaces, potential mobile printing support
  • Certification/Warranty: on-site warranty in years; extended warranty options; supplier must provide OEM authorization and service centers in the state
  • Additional: Original Document Feeder details, number of main paper trays, and reliability metrics to be supplied by bidder
  • Terms: option clause allows up to 25% quantity variation; delivery period and penalties to be clarified in final order

Terms, Conditions & Eligibility

  • EMD: not stated; bidders must satisfy standard at-time-of-bid safeguards and payment terms
  • Eligibility: bidder must demonstrate OEM authorization, functional service centers in the state, toll-free service number, and escalation matrix
  • Delivery: extended/initial delivery periods governed by option clause; successful establishment of service center within 30 days post-award
  • Documentation: mandatory OEM authorization certificates, GSTIN, PAN, experience, and financials; non-obsolete product with minimum 1-year market life
  • Compliance: imported products require Indian after-sales support and registered office for service; carry-in vs. on-site warranty terms clarified during contract
  • Penalties: LD clauses and performance bonds to be specified in final contract; adherence to delivery and support SLAs essential

Key Specifications

  • A3 Size Multifunction Printer (MFP) with printing, scanning, and copying capabilities

  • Minimum ISO/IEC 24734 print speeds to be demonstrated for A4 format

  • Auto duplexing (2-sided printing/copying) required

  • Original Document Feeder Type for scanning/copying

  • Number of main paper trays to be specified

  • Connectivity: LAN/Wi-Fi and USB; potential mobile printing

  • On-site warranty and potential extended warranty terms

  • OEM authorization and state-wise service centers

Terms & Conditions

  • Option clause permits ±25% quantity variation with proportional delivery implications

  • Mandatory OEM authorization and Indian after-sales support for imported products

  • Functional Service Centre in UP required within 30 days of award

  • Dedicated service hotline and escalation matrix must be provided

  • Non-obsolescence warranty with minimum market-life of 1 year

  • Delivery and payment terms to be finalized under contract

Important Clauses

Payment Terms

Payment terms to be defined in final contract; ensure timely release against delivery with standard government offsets

Delivery Schedule

Delivery period linked to option clause; additional time computed from quantity variations with minimum 30 days

Penalties/Liquidated Damages

LD clauses apply for late delivery or failure to meet service SLAs; specifics to be confirmed in the contract

Bidder Eligibility

  • Must hold OEM authorization for the MFP model category

  • Functional service center in Uttar Pradesh or capability to establish within 30 days

  • Non-bankrupt status and no liquidation proceedings

  • Not declared end-of-life by OEM for the offered model within the secure market life

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2) ( PAC Only )

Authority Records

ENERGY DEPARTMENT

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Documents 4

GeM-Bidding-9435351.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM authorization certificate

4

Evidence of service centers in Uttar Pradesh

5

Financial statements and current solvency proof

6

Experience certificates for similar MFP supply projects

7

Technical bid documents and product brochures

8

Dedication to non-obsolescence with market-life assurance

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for A3 size MFP tender in Lucknow UP 2026

Bidders must submit OEM authorization, GST, PAN, and financials, along with technical bid documents. The tender requires service centers in Uttar Pradesh and a dedicated toll-free support line. Ensure compliance with ISO verification and non-obsolescence criteria, plus the option quantity clause allowing 25% variation.

What documents are required for UPPCL MFP procurement in Lucknow

Required documents include GST certificate, PAN, OEM authorization, evidence of service centers in UP, financial statements, and experience certificates for similar MFP supply. Technical brochures and non-obsolescence assurance must accompany the bid to satisfy eligibility criteria.

What are the technical specifications for the MFP tender in UP

Expect an A3 size MFP with printing, scanning, copying capabilities, auto duplexing, RAM/Storage details, and connectivity (LAN/Wi-Fi/USB). Speeds must comply with ISO/IEC 24734 for A4, and Original Document Feeder specifications must be provided by the vendor.

When is the delivery timeframe for the Lucknow MFP bid

Delivery timing is governed by the option clause, potentially extending by up to 25% of the original quantity at contracted rates with a minimum extension of 30 days. Final timelines will be specified in the contract and delivery orders.

What are the warranty requirements for the MFP procurement

The contract requires on-site warranty with extension options. Bidders must provide an escalation matrix, toll-free service, and established service centers in UP. Warranty duration and extended terms will be detailed in the final contract and service level agreements.

How is compliance with OEM authorization ensured in UP procurement

Bidders must furnish OEM authorization certificates, prove Indian after-sales support if imported, and demonstrate an established Indian registered office for service. If using authorized distributors, authorization details must be included with the bid.

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