GEM

Southern Railway UPS Procurement 10 KVA Online UPS with IS 16242 Part 1 2025 Chennai

Posted

28 Oct 2025, 12:33 pm

Deadline

08 Nov 2025, 11:00 am

EMD

₹80,940

Location

CHENNAI , TAMIL NADU

Progress

Issue28 Oct 2025, 12:33 pm
AwardPending
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Quantity

110

Bid Type

Single Packet Bid

Key Highlights

  • • Is 16242 Part 1 compliance required for the 10 KVA online UPS
  • • EMD amount: ₹80,940; delivery terms allow ±25% quantity variation
  • • Dedicated toll-free service contact and a formal escalation matrix
  • • 5-day service/rectification window during warranty with 0.5% weekly penalty
  • • Delivery and installation at Office of the SR section engineer, Electrical Maintenance, Southern Railway Carriage and Wagon Workshop, Perambur, Chennai
  • • GSTIN-based invoicing to consignee; warranty obligations and PBG implications
  • • IS 16242 conformity, IS-related testing and certification documentation
  • • No BOQ items; procurement focused on UPS equipment and installation

Categories 2

BATTERY UPS

Tender Overview

The Indian Railways unit, Southern Railway, seeks a 10 KVA Online UPS with Battery conforming to IS 16242 (Part 1) for installation at the Southern Railway Carriage and Wagon Workshop, Perambur, Chennai 600023. The bid involves a single equipment category with EMD ₹80,940 (online submission). Key differentiators include mandatory IS 16242 Part 1 compliance, built-in isolation transformer option, and 5-day service rectification during warranty. The contract allows quantity flexibility up to ±25%, with delivery extensions calculated per the option clause and a minimum extension of 30 days. The project emphasizes robust after-sales support via dedicated toll-free service and a detailed escalation matrix. This tender is positioned within the Chennai, Tamil Nadu government procurement framework for Railway electrical infrastructure upgrades.

Technical Specifications & Requirements

  • Category: Performance Parameters; Rating: 10 KVA; Input/Output Voltage: AC, 50 Hz; Operating Temp: specified range; Inbuilt Isolation Transformer: required or available; Overall Efficiency: exact percentage not provided here; Minimum Overload Capacity: defined for UPS operation; Battery: type specified (e.g., lead-acid or Li-ion) with Backup Time; Mounting: mounting type (rack/ floor); Ingress Protection: IP rating; Warranty: duration and scope; Delivery & Installation: scope includes commissioning at Southern Railway, Perambur; OEM/Brand: any brand restriction; Testing/Compliance: IS 16242 Part 1 conformance; Documentation: certificates and installation reports.

Terms & Eligibility

  • EMD: ₹80,940; payment terms to be defined; Bidders must upload all required certificates and documents; service support must include a dedicated toll-free number and an escalation matrix; warranty service must rectify defects within 5 days with penalties of 0.5% per week and a maximum cumulative penalty of 10% of contract value; delivery/installation at the specified Southern Railway address; invoice in consignee GSTN; option to increase quantity by up to 25% during contract and extension of delivery period per clause. All submissions must meet ATC and corrigendum requirements.

Key Specifications

  • Product: Online UPS, 10 KVA rating

  • Standards: IS 16242 Part 1 compliance

  • Battery: type and backup time specification

  • Construction: inbuilt isolation transformer availability

  • Performance: overall efficiency and overload capacity

  • Dimensions/ mounting: mounting type and IP rating

  • Installation: on-site commissioning at Perambur, Chennai

  • Documentation: IS 16242 conformance, test reports, warranty terms

Terms & Conditions

  • EMD ₹80,940; bid submission must include EMD details and certificates

  • Quantity may increase/decrease by up to 25% during contract

  • 5-day service rectification window with 0.5% weekly penalty

  • Delivery/installation at Southern Railway Perambur, Chennai

  • IS 16242 Part 1 compliance and OEM/brand documentation required

Important Clauses

Payment Terms

Invoice to be raised in consignee GSTIN; terms to be finalized in contract

Delivery Schedule

Delivery period linked to original delivery order; extension formula applies with minimum 30 days

Penalties/Liquidated Damages

0.5% penalty per week for warranty rectification delays; cumulative cap 10% of contract value; possible service from alternate sources with PBG forfeiture

Bidder Eligibility

  • Experience in supplying/commissioning UPS systems of 10 KVA or higher

  • Demonstrated GSTIN registration and financial stability

  • Compliance with IS 16242 Part 1 and related testing/certification

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 1
Performance Parameters Input Voltage (AC, 50 Hz) Single Phase, 160V - 260V
Performance Parameters Output Voltage (AC, 50 Hz) Single Phase, 230V±1%,
Construction Availability of Inbuilt Isolation Transformer Yes
Construction Overall Efficiency (in %) 80% - 90
Construction Minimum Overload Capacity of Online UPS 150% of Rating in KVA for 60 seconds
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 120.0
Features Type of Mounting of Online UPS Floor Standing
Features Ingress Protection IP20, IP21 Or higher
Operating Conditions Operating Temperature Range (Lower Limit) - 5°C to 0°C
Operating Conditions Operating Temperature Range (Upper Limit) 35°C to 40°C

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar UPS supply/installation

4

Financial statements demonstrating financial stability

5

EMD payment confirmation (₹80,940) and related security

6

Technical bid documents and compliance certificates

7

OEM authorization letter (if applicable)

8

IS 16242 Part 1 compliance certificate or test reports

9

Warranty terms and service support details

Frequently Asked Questions

What documents are required for the UPS tender in Chennai?

Bidders must submit GST registration, PAN, experience certificates for similar UPS projects, financial statements, EMD ₹80,940, technical bid documents, OEM authorizations if applicable, IS 16242 Part 1 compliance evidence, and warranty terms. Ensure all certificates align with ATC and corrigendum directives.

How to meet IS 16242 Part 1 compliance for 10 KVA UPS?

Provide IS 16242 Part 1 test reports or certification from an authorized lab, include product datasheets, and ensure the UPS has required technical features such as isolation transformer, efficient performance, and battery backup specifications as per IS 16242 guidelines.

What are the delivery terms for the Southern Railway UPS bid?

Delivery and commissioning occur at the Southern Railway, Carriage and Wagon Workshop, Perambur, Chennai. The base delivery period aligns with the original order; quantity variations up to 25% are permitted, with extension time computed by the given formula and a minimum 30 days.

What is the EMD amount for this UPS procurement in Tamil Nadu?

The Earnest Money Deposit required is ₹80,940. Submit via online payment or bank guarantee as per tender terms. EMD ensures bid seriousness and is typically adjusted against performance security or forfeited for non-performance.

What warranty and service terms are specified for the UPS?

Warranty requires timely service within 5 days of defect notification. A penalty of 0.5% of unit price per week applies for delays, up to a cumulative cap of 10% of contract value. Post-penalty, the buyer may use PBG funds for service costs.

What installation details are required for on-site commissioning?

On-site installation/commissioning is at the SR section engineer, Electrical Maintenance, Perambur workshop. Bidders must provide installation reports, MST/inspection certificates, and ensure proper mounting type, IP rating, and integration with existing railway electrical systems.

How can I inquire about service support and escalation for the UPS?

Provide a dedicated toll-free service number and a formal escalation matrix with contact names and roles. The bidder/ OEM must ensure 24/7 support availability, timely response times, and clear escalation paths for incident resolution as per ATC.

What are the exact payment terms for the supply contract?

Payment terms will be defined in the contract but typically include milestone-based payments upon delivery and commissioning, with possible advance payment terms. Ensure invoices reference the consignee GSTIN and attach required certificates and delivery/installation proofs.

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