GEM

Indian Army Online UPS Tender 10 KVA with Battery IS 16242 Part 1 (Q2) 2025

Posted

27 Oct 2025, 04:55 pm

Deadline

06 Nov 2025, 05:00 pm

Location

CENTRAL DELHI , DELHI

Progress

Issue27 Oct 2025, 04:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • IS 16242 conformity for 10 KVA online UPS with battery, Q2 category
  • • Inbuilt isolation transformer requirement within UPS construction
  • • OEM/Authorized Reseller installation, testing and training obligation
  • • Two-year govt supply experience with verifiable contracts
  • • OEM authorization form/certificate mandatory for distributors
  • • Option clause enabling ±50% quantity variation at contract award
  • • Minimum 3-year turnover documentation with audited statements or CA certificate
  • • Delivery period adjustments linked to option exercise with minimum 30 days

Categories 2

BATTERY UPS

Tender Overview

Organization: Indian Army, Department of Military Affairs. Product: Online UPS (10 KVA) with Battery conforming to IS 16242 (Part 1), Q2 category. Technical scope: UPS unit with inbuilt isolation transformer, specified battery type and backup time. Estimated value and exact quantities are not disclosed; however, bidders must demonstrate government project experience and OEM authorization. Location: India; procurement under government channel. Key differentiator: IS 16242 compliance and OEM/authorized reseller installation capability. Unique terms include a broad option clause allowing up to 50% quantity variation and large-scale turnover proof requirements.

Technical Specifications & Requirements

  • Category: Performance Parameters; Rating: 10 KVA; IS standard: IS 16242 Part 1 (Q2) compliance.
  • Construction: Availability of inbuilt isolation transformer.
  • Battery/Backup Bank: Battery type specified; Backup time to be defined in the tender; OEM installation/commissioning to be performed by OEM or OEM-certified resource or authorized reseller.
  • Eligibility & Compliance: bidders must have prior govt supply experience in similar category for at least 2 years; provide contracts as support.
  • Standards & Certification: emphasis on IS 16242 compliance and supplier authorizations.
  • Delivery & Installation: OEM/authorized personnel to handle installation, testing, and training as applicable.

Terms, Conditions & Eligibility

  • Experience criteria: 2 years of regularly manufactured/supplied similar UPS to Central/State Govt or PSU; provide contracts per year.
  • Authorization: OEM authorization required if distributor bids; provide OEM/Original Service Provider details.
  • Option Clause: Purchaser may increase/decrease quantity up to 50%; delivery period adjusts accordingly with a minimum of 30 days; extended periods may apply.
  • Turnover: minimum average annual financial turnover for last 3 years as per bid document; provide audited statements or CA certificate.
  • Delivery & Payment: installation/commission by OEM resources; payment terms to be defined in bid documents.
  • Documentation: must upload required turnover certificates, experience contracts, and authorization letters.

Key Specifications

  • Product/service names & category: Online UPS with Battery conforming to IS 16242 Part 1

  • Quantities/values: Not disclosed; clause allows up to 50% quantity variation

  • EMD/estimated value: Not disclosed in data; expect bid doc to specify

  • Experience: 2 years govt/PSU supply in similar UPS category

  • Quality/standards: IS 16242 compliance; OEM authorization

  • Delivery/installation: OEM-certified personnel required for installation and testing

Terms & Conditions

  • EMD amount and exact delivery timeline to be detailed in bid documents

  • 50% quantity variation right for purchaser at placement and during currency

  • OEM authorization and installation by OEM-certified personnel mandatory

Important Clauses

Payment Terms

Payment terms to be defined in purchase order; likely milestone-based with installation sign-off

Delivery Schedule

Delivery period tied to original/extended delivery window; minimum 30 days for additional time

Penalties/Liquidated Damages

LD provisions to be specified in bid; may include penalties for late delivery or non-conformance

Bidder Eligibility

  • Regularly supplied similar UPS or power back-up systems to govt/PSU in last 2 years

  • Authorized OEM or OEM-certified reseller with installation capabilities

  • No liquidation or bankruptcy status; undertaking to be uploaded

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Rating (in KVA) 5
Construction Availability of Inbuilt Isolation Transformer Yes
Battery/Backup Bank Type of Battery SMF-VRLA (Sealed Maintenance Free-Valve Regulated Lead Acid) / Stationary Lead Acid Batteries
Battery/Backup Bank Backup Time 60.0

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of govt/PSU supply (2+ years with contracts)

4

Audited financial statements or CA certificate showing turnover

5

OEM authorization/Manufacturer Authorization documents

6

Bid security/EMD proof as applicable (amount/percentage in bid terms)

7

Technical compliance certificates demonstrating IS 16242 conformance

8

Delivery/completion certificates for prior installations

9

Authorized service provider details (if reseller bid)

Frequently Asked Questions

How to bid on IS 16242 UPS tender in India 2025

Bidders must be an OEM or authorized reseller with 2+ years govt/PSU supply experience. Provide OEM authorization, IS 16242 conformance documents, and turnover proof for last 3 years. Submit installation capability details and EMD as per bid terms. Follow vendor registration, upload required contracts, and ensure 10 KVA UPS fits IS 16242 Part 1.

What documents are required for UPS tender submission in India

Required documents include GST registration, PAN, 3-year turnover certificates (audited or CA certified), govt/PSU supply contracts, OEM authorization, installation capability details, and technical compliance certificates showing IS 16242 conformity. Also provide bid security proof and any training records for commissioning.

What are the technical specifications for 10 KVA UPS IS 16242

Technical scope centers on a 10 KVA UPS with inbuilt isolation transformer, battery type specified by tender, and backup time as defined in the bid. Installation and testing must be performed by OEM or OEM-certified personnel; ensure IS 16242 Part 1 compliance is clearly demonstrated with certificates.

When is the delivery deadline for this Indian Army UPS contract

Delivery schedules tie to the original delivery order; any extension under the option clause increases time proportionally but must maintain a minimum of 30 days for added quantities. Exact delivery dates will be defined in the purchase order issued after bid evaluation.

What is the option clause for quantity variation in this tender

The purchaser may increase or decrease the bid quantity up to 50% at contract placement and during currency, with delivery time adjusted as: (additional quantity/original quantity) × original delivery period, minimum 30 days; extended delivery periods possible.

What standards and authorizations are required for bidders

Bidders must demonstrate IS 16242 conformance and provide OEM authorization or prove OEM-certified reseller status. Installation, commissioning, and training should be carried out by OEM or authorized personnel. Provide contracts showing govt/PSU supply for at least 2 years.

What turnover criteria must bidders meet for govt UPS tenders

Bidders must show minimum average annual turnover over the last 3 years as specified in the bid document, supported by audited balance sheets or CA certificate. If incorporated less than 3 years ago, turnover is calculated from completed financial years post-incorporation.

What is the role of OEM authorization in this bid

OEM authorization is mandatory for distributors or resellers bidding for the UPS. Submit an Authorization Form with OEM details (name, address, email, phone) along with the bid, ensuring the OEM is the primary supplier and installation lead for the 10 KVA UPS with IS 16242 compliance.

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