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Semiconductor Laboratory AMC for Pre-owned HVAC Systems Tender Punjab/Haryana/NCR 2026 - End Quarter Payment & 25% Flexibility

Bid Publish Date

12-Jan-2026, 4:40 pm

Bid End Date

29-Jan-2026, 4:00 pm

EMD

₹65,600

Location

MOHALI , PUNJAB
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Progress

Issue12-Jan-2026, 4:40 pm
Technical24-01-2026 18:05:00
Financial
Award13-May-2026, 3:51 am
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Geo-presence requirement in Punjab, Himachal Pradesh, Haryana and NCR for timely AMC responses
  • • 25% contract quantity/duration adjustment permitted at contract issuance and during execution
  • • EMD amount of ₹65,600; payment terms quarterly with service report certification
  • • Commercial eligibility waiver available for MSME/startups; technical eligibility remains mandatory
  • • No BOQ items; AMC scope defined by user division and maintenance schedule
  • • TDS as per Income Tax Act applied to quarterly payments

Categories 10

EQUIPMENT TECHNICAL SERVICES HVAC OTHER SERVICE LABORATORY COOLING EQUIPMENT ELECTROMECHANICAL SERVICES VEHICLES AND ACCESSORIES WATER LEVEL RECORDER LABORATORY ENVIRONMENTAL CONDITIONING EQUIPMENT MICROCENTRIFUGES

Tender Overview

Semiconductor Laboratory seeks an AMC/CMC for pre-owned HVAC systems under the Department of Electronics and Information Technology. The contract supports quarterly maintenance, with an EMD of ₹65,600. Geographical presence is required across Punjab, Himachal Pradesh, Haryana, and NCR to ensure timely response. Bid terms allow up to 25% quantity/duration adjustment during contract issuance and execution. The arrangement targets rapid service, documented reports, and timely invoicing aligned to quarterly cycles. The absence of a BOQ implies service scope is defined by the AMC itself and user division assessments.

Technical Specifications & Requirements

  • Service category: Annual Maintenance Contract (AMC) / CMC for pre-owned HVAC systems/equipment.
  • Delivery/response: geo-presence requirement in Punjab, HP, Haryana, and NCR for timely support.
  • Payment terms: quarterly payment on invoicing with a service report certifying satisfactory completion; TDS as per IT Act.
  • Eligibility nuance: MSME/startups receive commercial eligibility waivers but technical eligibility remains mandatory.
  • EMD: ₹65,600 as security deposit, with no explicit itemized BOM; scope based on user division and quarterly cycles.
  • Contract flexibility: buyer may adjust contract quantity/duration up to 25% at issue and maintainability thereafter.
  • Documentation: ensure compliance with ATC on payments, service reports, and quarterly invoicing.

Terms & Eligibility

  • EMD: ₹65,600; payable per standard bid security guidelines.
  • Geography: must support in Punjab, Himachal Pradesh, Haryana, and NCR.
  • Payment: quarterly, against service reports; TDS deduction applicable.
  • Eligibility: technical eligibility required; MSME/startups may receive commercial waiver but not exemption from technical criteria.
  • Delivery/Response: timely maintenance as per defined schedule; no BOQ items listed; AMC scope defined by vendor and user division.
  • Contractual Flexibility: quantity/duration adjustments up to 25% during issuance and execution.

Key Specifications

  • AMC/CMC for pre-owned HVAC systems and equipment

  • Geographic service coverage: Punjab, Himachal Pradesh, Haryana, NCR

  • Quarterly invoicing with service reports and IT Act TDS deduction

  • MSME/startups commercial eligibility waiver (not technical)

  • Contract quantity/duration adjustability up to 25%

Terms & Conditions

  • Quarterly AMC payments with service reports required

  • Geographic presence mandatory in specified states/territory

  • EMD of ₹65,600 and 25% quantity/duration adjustment rights

Important Clauses

Payment Terms

AMC charge payable at end of each quarter against vendor invoice and user division service report; TDS deduction as per IT Act

Delivery Schedule

Maintenance as per defined schedule with timely response; no explicit delivery milestones in BOQ

Penalties/Liquidated Damages

Not specified in data; implied penalties may apply via standard bid terms; ensure clause alignment with IT Act deductions

Bidder Eligibility

  • Demonstrated experience in AMC/CMC for HVAC systems

  • Geographic service capability in Punjab, HP, Haryana, and NCR

  • Financial stability with requisite turnover and EMD compliance

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customized AMC/CMC for Pre-owned Products - Annual Maintenance Contract of HVAC Systems/Equipment; As mentioned Bid document; Annual Maintenance Contract (AMC); Quarterly; Yes

Authority Records

MINISTRY OF ELECTRONICS AND INFORMATION TECHNOLOGYELECTRONICS AND INFORMATION TECHNOLOGY DEPARTMENT
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Documents 6

GeM-Bidding-8814642.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for HVAC AMC/commercial maintenance

4

Financial statements or turnover evidence

5

EMD submission document (₹65,600)

6

Technical bid documents and eligibility certificates

7

OEM authorizations or service partner certifications (if applicable)

Technical Results

S.No Seller Date Status
1
M/S VS MECHANICAL & ELECTRICAL ENGINEERS   Under PMA
24-01-2026 18:05:00
2
SARAN AIRCON PRIVATE LIMITED   Under PMA
29-01-2026 13:51:44
3
SHREE JEE COOLING SERVICE   Under PMA
29-01-2026 13:04:21

Financial Results

Rank Seller Price Item
L1
SHREE JEE COOLING SERVICE( MSE Social Category:General )    Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Annual Maintenance Contract of HVAC Systems/Equipment;
L2
M/S VS MECHANICAL & ELECTRICAL ENGINEERS( MSE Social Category:General )    Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Annual Maintenance Contract of HVAC Systems/Equipment;
L3
SARAN AIRCON PRIVATE LIMITED( MSE Social Category:General )    Under PMA
Item Categories : Customized AMC/CMC for Pre-owned Products - Annual Maintenance Contract of HVAC Systems/Equipment;

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the HVAC AMC tender in Punjab-NCR 2026 with MSME waiver?

Bidders must meet technical eligibility for HVAC AMC, provide GST and PAN, submit IME/experience certificates, and furnish EMD ₹65,600. The MSME/startup waiver applies to commercial eligibility only; ensure quarterly invoicing and service reports for payment processing.

What documents are required for the pre-owned HVAC AMC bid in NCR?

Submit GST certificate, PAN card, HVAC AMC experience certificates, financial statements, EMD ₹65,600, technical bid, and OEM authorizations if applicable. Ensure quarterly service reports accompany invoices to enable timely payment and TDS deduction.

What are the payment terms for the AMC in Punjab and Haryana?

Payment is quarterly, against an invoice and a user division service report certifying satisfactory maintenance; TDS is deducted as per the Income Tax Act. Ensure service reports align with defined quarterly periods for prompt settlement.

What is the geographic coverage required for timely HVAC maintenance?

Vendors must have geo-presence in Punjab, Himachal Pradesh, Haryana, and NCR to ensure rapid service and schedule adherence, enabling compliant quarterly maintenance across all sites.

What is the EMD amount for responding to the HVAC AMC tender?

The EMD/submission security required is ₹65,600. Submit the EMD along with the bid as per bid security guidelines to qualify for technical evaluation.

Are there quantity or duration flexibilities in this AMC contract?

Yes, the contract allows up to 25% adjustment in quantity or duration at the time of contract issue and during execution, requiring bidder acceptance of revised terms if invoked.

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