Procurement Opportunity: Providing Vehicle on Rental Basis to KNNL MLBCC Sub Division No.08 Kaknur for the year 2026-27. in KARNATAKA

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Depending on the requirement of Department, Vehicle is to be provided for minimum of 26 days a month with an average running of 2500 Kms or 300 hours per month. The normal billing will be for this running only. The agreement will be from issue of work order upto 31/03/2027.

Whenever situation demands,driver should work even on Sundays or holidays as per instructions of officers. But no extra amount will be paid for working on holidays

Beyond 2500 kms, the billing will be as per the quoted rates by the supplier.

The vehicle should be provided for a period of 10Hrs per day from 9.00hrs to 19.00hrs.

Vehicle should be in good condition and should have ground clearance of not less than 175mm.

Xerox copies of ownership (RC book), Comprehensive Insurance, Valid Taxi permit (Yellow Board) and other required documents should be given.

Tempo Trax/Mahindra Marshal Jeep/Tata Sumo/Mahindra Bolero (Yellow Board) of 2018 onwards model

Bidder should provide vehicles along with experienced and good drivers having proper knowledge of the geography of Karnataka.

The driver of the vehicle should have valid driving license with validity extended upto end of March 31, 2027.

Driver of the vehicle is expected to carry a mobile phone which is in working condition. The number of which shall be provided on the trip sheet, along with the number of the bidder to be contacted in case of emergency / complaints

An alternate vehicle should be arranged in case the vehicle provided breaks down.

Driver shall maintain a log book / trip sheets and enter the mileage performed and obtain signature of the person / official travelled in the vehicle. Should submit the same to the office.

Certificate should be provided if the supplier has supplied the vehicle for Govt. departments earlier

If the supplier has not provided the vehicle in time and irregular in the agreement period, then the supplier will be treated as defaulter and his tender will be terminated and his EMD will be forfeited and fresh tenders will be called

If supplier has fitted the vehicle with LPG, same has to be entered in RC book and certificate from RTO has to be submitted. The fuel mentioned in the RC book only has to be used.

If the Department procures its own vehicle in the agreement period, the Agreement stands cancelled from that day and the supplier cannot claim any compensation for curtailment of agreement period.

No extra allowance will be given to driver for halting during out side tour.

In case of Accident, all risks lie with the Supplier and alternate vehicle has to be arranged by the supplier without causing hindrance to Department

Alternate Driver has to be arranged by supplier in case the Driver is on Leave.

Hire charges will be paid in the beginning of the next month after the service provided for the current month

If necessary, vehicle should be supplied during holidays also depending on the Govt. work. Supplier cannot deny the request of this department for this.

Bidder shall be responsible for the safety, watch and ward of the vehicle as well as providing risk coverage for the vehicle, driver and guests / passengers.

Bidder should have readymade boards printed as On Government of Karnataka Duty and affix on the vehicles. Vehicles should be kept in good condition, free of pests, odour and should be equipped with first aid box, fire extinguishers and other basic amenities

All vehicles should have valid Fitness Certificate and up to date road tax paid (if annual road tax is applicable).

If vehicle supplied is under repair, it is the responsibility of the Agency to provide alternate vehicle. Same driver shall drive vehicle every day. Only in circumstances beyond control, alternative driver shall be sent for duty

Any accident met during running of vehicle for office work shall be taken care of by Agency and department or officers will not take any responsibility on this.

During the Agreement period the vehicle shall not be used for private hire basis .

The owner shall fully comply with the various relevant provisions of the labor, like Provident Fund, ESI Act etc. and Executive Engineer KNNL,MLBC Division No-01 Ramdurg is not responsible for any of such compliances,

In case of halts outside the jurisdiction the Agency shall make necessary arrangements for the stay of the driver at his own expense

Taxes (IT, Cess etc) will be deducted at the prevailing rates from the bill

Conditional tenders are liable to be rejected.

Each of the documents uploaded to the e-portal should be self attested by the bidder or an authorized representative in case of firm/company.

During the Agreement Period (i,e From the issue of work order to 31-March-2027) if the Department Allotted New Vehicle to Above mentioned offices, in such cases the hired vehicle will be stopped and the agreement will be Terminated, and for the Remaining months the Bidder has no Rights to Claim the Bill

All rights of Accepting/Rejecting the tender are reserved. The necessary certificate/ document as stipulated above shall be scanned and attached to e-tender document. The original certificate/documents shall be produced while opening the tender