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Uttar Pradesh Police ISI Marked Split/Window AC Tender 2026 UP IS 1391 Q2 & Q1 Compliance

Bid Publish Date

09-Jun-2026, 5:44 pm

Bid End Date

19-Jun-2026, 6:00 pm

EMD

₹15,000

Location

KANPUR NAGAR , UTTAR PRADESH
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Progress

Issue09-Jun-2026, 5:44 pm
AwardPending
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Quantity

45

Category

Split Air Conditioner, Wall Mount Type (V3) ISI Marked to IS 1391 (Part 2)

Bid Type

Two Packet Bid

Key Highlights

  • • Authorized OEM/Dealer requirement with OEM Authorization Form (MAF) to quote and supply
  • • ISI marked IS 1391 compliance for both Split Wall Mount and Window AC units
  • • In-city service center requirement for prompt after-sales service
  • • EMD amount explicitly stated as ₹15,000
  • • 25% quantity variation right during and post contract with specified calculation
  • • Rejection and replacement clause: 10 days for defective items
  • • Rate inclusive of all charges; no extra transport/cartage charges

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

The Uttar Pradesh Police Department seeks ISI Marked air conditioners (Split Wall Mount V3 ISI 1391 Part 2 and Window Unitary V3 ISI 1391 Part 1) for procurement in Uttar Pradesh. The estimated value is not disclosed; EMD is ₹15,000. Bidders must be OEM/authorized dealers with in-city service centers, and must quote all-inclusive rates. The tender emphasizes strict ATC compliance, pre-delivery inspection rights, and post-shipment warranty support. The option clause allows up to 25% quantity variation at contracted rates, with delivery timelines anchored to the original period. Unique focus on authentic ISI marking and prompt service network distinguishes eligible bidders.

Technical Specifications & Requirements

  • Product category: Air Conditioner (Split Wall Mount Type V3 and Window AC V3), ISI marked to IS 1391 (Parts 1 & 2).
  • Performance parameters: Size, Compressor Type per BEE Star Rating Label, Nominal Capacity in Ton, Classification by Function, BEE Star Rating.
  • Compliance: ISI 1391 (Part 1/2) certified products; OEM authorization required; in-city service center for prompt after-sales support.
  • Documentation: MAF/Authorization Certificate from OEM; items tested for conformity by department representatives; rate quote inclusive of all charges.
  • Inspection: Departmental inspection prior to final acceptance; replacement within 10 days for non-conforming items.
  • Delivery: Delivery terms tied to original order date with option-based extensions per clause.

Terms, Conditions & Eligibility

  • EMD: ₹15,000.
  • Eligibility: Authorized OEM/dealer with proven service network in India; in-city service center for consignee location.
  • ATC compliance: Items to meet technical specifications; mandatory MAf from OEM.
  • Warranty/Service: After-sales support by OEM; replacement of rejected items within 10 days; no separate transport charges; all costs included in bid.
  • Acceptance: Authorized department representative to inspect and reject non-conforming goods; final acceptance rests with department.
  • Delivery window: Based on original delivery period with potential extension per option clause, minimum 30 days if extended.

Key Specifications

  • Product/service: ISI marked air conditioners (Split Wall Mount Type V3 ISI 1391 Part 2; Window AC V3 ISI 1391 Part 1)

  • Standards: IS 1391 Parts 1 & 2; BEE Star Rating compliant; ISI certification

  • Quantity/Value: 25% quantity variation option; EMD ₹15,000

  • Delivery: As per original delivery period with potential extension; minimum extension 30 days

  • Experience: Authorized OEM service network with in-city service center

Terms & Conditions

  • EMD of ₹15,000 required with bid submission

  • OEM authorization mandatory (MAF) from the offered OEM

  • IS1391 conformity with in-city service support required

  • 25% quantity variation right; delivery period linked to original order date

  • 20-30 day inspection/acceptance window; replacement within 10 days for defects

Important Clauses

Payment Terms

Rate quoted must be inclusive of all charges; no separate transport charges; payments processed per department norms after final acceptance.

Delivery Schedule

Delivery period begins from last date of original delivery order; option clause allows extended time calculation with minimum 30 days; extensions may be granted up to original delivery period.

Penalties/Liquidated Damages

Non-conforming items rejected; replacements required within 10 days; penalties to be determined per contract terms for delays.

Bidder Eligibility

  • Must be an Authorized OEM/Dealer with Manufacturer Authorization Form

  • Must have an in-city service center in the consignee location for prompt support

  • Proven track record in supplying ISI marked air conditioners and after-sales service

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Split Air Conditioner, Wall Mount Type (V3) ISI Marked to IS 1391 (Part 2) (Q2) , Unitary Air Conditioner (Window AC) (V3) ISI Marked to IS 1391 (Part 1) (Q2)

Authority Records

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Documents 4

GeM-Bidding-9437109.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Size of Air Conditioner Medium [suitable for room area between 130-180 sq. ft.]
Performance Parameters Compressor Type as per BEE Star Rating Label Inverter - Variable Speed
Performance Parameters Nominal Capacity of Air Conditioner (in Ton) 1.3 Ton - 1.7 Ton
Performance Parameters Classification By Function Cooling Only
Performance Parameters BEE Star Rating 3 Star

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing relevant air conditioner supply

4

Financial statements (as required by terms)

5

EMD submission document confirming ₹15,000

6

Technical bid/documentation proving OEM authorization (MAF)

7

OEM authorization/MAF specific to offered AC models

8

Any ISI/ISI 1391 compliance certificates

Frequently Asked Questions

How to bid for UP Police air conditioner tender in Uttar Pradesh 2026?

Bidders must be an Authorized OEM/Dealer with a valid MAF, provide ISI 1391 compliant AC units, and submit EMD of ₹15,000 plus GST. Provide OEM service center details in-city and submit documents listed in Terms. Ensure all charges are included in the quoted rate and be ready for departmental inspection.

What documents are required for UP Police AC tender submission 2026?

Submit GST certificate, PAN, experience certificates of similar supply, financial statements, EMD document of ₹15,000, MAf/authorization from OEM, and ISI 1391 compliance certificates. Include proof of in-city service center and official OEM authorization for quoted models.

What are the technical specifications for ISI 1391 air conditioners in this tender?

AC units must be ISI marked under IS 1391 Part 1 (Window) and Part 2 (Split). Requirements include BEE Star Rating, nominal capacity in tons, compressor type per labeling, and compliance to IS 1391. Ensure OEM authorization and in-city service support.

When is the delivery period and how does the option clause work?

Delivery starts from the last date of original delivery order. The option allows up to 25% quantity variation at contracted rates. If extended, time addition is (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions may cover up to the original delivery period.

What is the EMD amount for the UP Police AC procurement 2026?

The Bid Security/EMD required is ₹15,000. Submit a payment proof with the bid; ensure the payment method aligns with tender terms and is refundable as per tender rules if not awarded.

What warranty and after-sales support are required for offered AC units?

OEM must provide warranty and after-sales service through an in-country authorized service center. A valid MAf from the OEM is mandatory, and items rejected must be replaced within 10 days. Service center must be in the same city/district as the consignee.

How to ensure ISI 1391 compliance for air conditioners in UP tender?

Verify ISI 1391 Parts 1 and 2 certification on the unit, confirm BEE Star Rating labeling, and obtain OEM MAF confirming model compliance. Departmental inspection may test conformity before final acceptance; non-conforming items will be rejected.

What are the inclusions in quoted AC rates for UP Police tender?

Quoted rates must include all charges; no extra transport or cartage, and compliance costs. Ensure the bid reflects complete installation, warranty, service support and any mandatory MAf terms to avoid post-bid add-ons.

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