Damodar Valley Corporation Vehicle Hiring Service Tender 2026 Jharkhand West Bengal - Non-AC Jeep 1200-1500 KM ISO/IS 550 2026

Tender Overview

• Damodar Valley Corporation invites bids under the Vehicle Hiring Service - Without Fuel category for a non-AC hard top diesel jeep (examples: ** Mahindra Bolero, Tata Sumo, or equivalent**) to support CISF Panchet Unit operations. The engagement spans 2 years from actual commencement, with a monthly run of min 1200 km and max 1500 km, and a busy calendar of up to 31 days per month. The vehicle must seat 6+1 and operate in Jharkhand & West Bengal with valid road permits for both states. The project emphasises quick replacement in case of breakdown, and strict adherence to monthly service windows as approved by DVC officials. The estimated contract value is reflected in the tender line items, with the GeM portal as the sourcing channel. Unique requirements include replacement vehicles, and documented servicing evidence to avoid penalties. This procurement targets qualified vehicle suppliers with demonstrated capacity to maintain on-time deployment and regulatory compliance.

Technical Specifications & Requirements

• Vehicle type: non-AC, diesel, hard-top jeep; models include Mahindra Bolero / Tata Sumo / equivalent.
• Seating capacity: 6+1; driver: 1; duty hours: 9 hours/day.
• Monthly run window: 1200-1500 km; days per month: 28-31 (as applicable).
• Operation area: Jharkhand & West Bengal; must present valid road permits for both states.
• Service commitment: replacement vehicle within the limits approved by Head of Project; servicing evidence required; no penalties for permitted downtime up to 24 hours monthly.
• Documentation requirements: vehicle fitness/registration evidence, road permits, and substitution approvals to be maintained.
• Penalty framework: content within ATC clauses references penalties for unauthorized withdrawals or non-compliance; replacement deemed essential.

Terms, Conditions & Eligibility

• EMD: not explicitly stated in the data; bidders should verify on submission via GeM portal.
• Engagement period: 2 years; renewal and extension governed by 50% alteration clause on quantity/duration with consent.
• Payment terms: fuel and overtime (if applicable) reimbursed on actual basis; no fuel costs charged to bidder beyond stated scope.
• Requirements: valid road permits for Jharkhand and West Bengal; evidence of servicing and fitness certifications; immediate replacement vehicle if breakdown occurs.
• Documentation: GST registration, PAN, experience documentation, vehicle ownership/lease proofs, driver deployment records, and service logs.
• Warranty/AMC: not specified; ensure replacement vehicle policy is honored as per ATC.
• Other: submission through GeM; at least 1 driver deployed; compliance with local regulatory norms.