Bid Publish Date
26-May-2026, 12:26 pm
Bid End Date
11-Jun-2026, 3:00 pm
Value
₹13,81,212
Progress
Quantity
1
Bid Type
Single Packet Bid
The Damodar Valley Corporation invites bids for a Vehicle Hiring Service - Without Fuel, specifically 01 Non-AC, hard-top diesel jeep (Tata Sumo/Bolero or equivalent) for the HR/CSR Office, Panchet, for a 2-year term. Estimated contract value is ₹1,381,212.00, with a minimum monthly run of 2,500 KM and a maximum of 3,000 KM. The vehicle must operate in Jharkhand and West Bengal, with valid road permits for both states. DVC requires a 6+1 seating capacity, and daily duty of 9 hours, with a single driver. The engagement allows a maximum of 28-31 days per month of vehicle usage. A replacement vehicle must be provided promptly under approved conditions, and a servicing window of up to 24 hours per month is permissible during daytime. Diesel reimbursement is on actual mileage (12 KM/L).
Vehicle type and fuel: Non-AC, diesel, covered-top jeep; 6+1 seating
Minimum/maximum monthly KM: 2,500 to 3,000
Duty hours: 9 hours/day; 1 driver
Geographic scope: Jharkhand & West Bengal; dual road permits required
Mileage reimbursement: diesel cost on actuals at 12 km/L
Replacement policy: similar substitute vehicle approved by Head of Project
Servicing window: up to 24 hours per month; proof of servicing required
Contract term: 2 years; 50% quantity/duration variation allowed
EMD amount not disclosed; confirm submission requirements
50% contract variation allowed pre- and post-issuance
Two-state operation requires valid road permits for Jharkhand & West Bengal
Diesel reimbursement and potential overtime charges payable on actual usage; no explicit advance payment stated
Vehicle availability 9 hours/day; replacement vehicle must be provided promptly upon breakdown
Penalties may be imposed for unauthorized vehicle withdrawal; replacements require Head of Project approval
Experience in supply of government or organizational vehicle-hire services for at least 2 years
Demonstrated capability to manage dual-state permits and compliance
Compliance with 12 KM/L mileage reimbursement framework and diesel procurement records
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab and Taxi Hiring Service - Without Fuel - MUV; Hiring of Top covered diesel driven Vehicle like Mahindra Scorpio or GRAND VITARA or Mahindra Bolero or any other equivalent; New Vehicle or The registration date of the vehicle shall be..
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Main Document
GEM_GENERAL_TERMS_AND_CONDITIONS
OTHER
ATC
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS
Damodar Valley Corporation
HAZARIBAG, JHARKHAND
Damodar Valley Corporation
HAZARIBAG, JHARKHAND
Damodar Valley Corporation
KODERMA, JHARKHAND
Damodar Valley Corporation
HAZARIBAG, JHARKHAND
Northern Coalfields Limited
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GST registration certificate
Permanent account number (PAN) card
Experience certificates for similar vehicle-hiring services
Financial statements or turnover evidence
EMD/Security deposit (as per tender terms, amount not disclosed)
Technical bid documents and vehicle specifications
OEM authorizations or dealer certificates (if applicable)
Road permits for Jharkhand and West Bengal
Fitness certificates and servicing records
Bidders should prepare GST, PAN, experience certificates, financials, EMD documents, road permits for Jharkhand & West Bengal, and OEM authorizations. Ensure the vehicle meets 6+1 seating, diesel, non-AC, and can cover 2,500–3,000 KM monthly with 9 hours/day duty. Submit via GeM portal with technician/driver details.
Prepare GST registration, PAN card, experience certificates for similar hires, financial statements, EMD submission, technical bid, vehicle specifications, OEM authorizations, and dual-state road permits (Jharkhand & West Bengal). Also include fitness certificates and servicing proofs.
Required vehicle: Non-AC, diesel, covered-top jeep with 6+1 seating. Minimum 2,500 KM/month, maximum 3,000 KM, 9 hours/day. Diesel reimbursed at actuals with mileage 12 KM/L. Replacement vehicle must be approved by Head of Project; servicing window 24 hours/month.
Eligible bidders must demonstrate prior experience in similar vehicle-hire services, possess GST and PAN, provide financial statements, and maintain dual-state permits for Jharkhand and West Bengal. Compliance with replacement policy and maintenance documentation is required.
The buyer may increase or decrease contract quantity or duration by up to 50% before issuance and after issuance with consent. For lumpsum service contracts, scope and value may increase up to 50% with supplier consent; bidders should plan scalable capacity.
Diesel costs are reimbursed on actual run basis, with an assumed mileage of 12 KM/L. The bidder must maintain detailed fuel logs and mileage records to claim reimbursement during monthly settlements.
Operations span Jharkhand and West Bengal; bidders must hold valid road permits for both states. Vehicle substitution must be approved by the Head of Project, Panchet HR-CSR, ensuring cross-state compliance.
Estimated value is ₹1,381,212.00 for a 2-year contract. The agreement allows substitutions and potential scope adjustments up to 50% with prior approval, aligning with GeM procedures.
Damodar Valley Corporation
Damodar Valley Corporation
📍 DHANBAD, JHARKHAND
Damodar Valley Corporation
Power Grid Corporation Of India Limited
📍 PUNE, MAHARASHTRA
Northern Coalfields Limited
📍 SIDHI, MADHYA PRADESH
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Main Document
GEM_GENERAL_TERMS_AND_CONDITIONS
OTHER
ATC
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS