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Indian Army Windows 11 Pro & Microsoft Office 2024 Procurement Tender 2026 Rajasthan

Bid Publish Date

10-Jun-2026, 9:55 am

Bid End Date

20-Jun-2026, 10:00 am

Location

KATHUA , JAMMU & KASHMIR
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Progress

Issue10-Jun-2026, 9:55 am
AwardPending
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Quantity

31

Category

Windows 11 Pro 32/64

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-specific tender authorization and bidder demonstration required
  • • ISO 9001 certification mandatory for bidder or OEM
  • • Offline software installation and offline key/passcode delivery
  • • Delivery quantity adjustment right up to 25% during contract
  • • GeM data compliance sheet and OEM turnover documentation mandated
  • • Not blacklisted declaration and dedicated toll-free support

Tender Overview

The procurement is led by the Indian Army under the Department of Military Affairs for Windows 11 Pro 32/64-bit and Microsoft Office 2024 software licenses. The tender emphasizes OEM authorization, data compliance with GeM confirmations, and ISO 9001 certification for bidders. The project requires a tender-specific OEM turnover and offline installation capabilities, with an option clause allowing up to 25% quantity variation at contracted rates. A genuine firmware URL and offline delivery are mandated. The scope centers on licensed software delivery and offline deployment to military equipment environments.

Technical Specifications & Requirements

  • Product names: Windows 11 Pro (32/64-bit), Microsoft Office 2024
  • OEM authorization: Tender-specific manufacturer authorization from the OEM; bid-specific OEM authorization; demo may be requested
  • Standards & certifications: ISO 9001 certification required; data compliance sheet with GeM confirmation
  • Delivery & installation: Offline software installation; offline delivery of key/passcode; app store auto-downloads not applicable
  • Turnover & documentation: Minimum average annual turnover as per bid; OEM turnover data required; vendor must provide ISO and other certificates
  • Other requirements: Not blacklisted; dedicated toll-free support; URL access for firmware/drivers; installation and support terms specified by ATC

Terms, Conditions & Eligibility

  • EMD/payment terms: Not specified in data; bidders must meet standard GeM terms and tender ATC requirements; ensure submission of all required certificates
  • Delivery timeline: Delivery period aligns with contract terms, with potential 25% quantity increase/decrease during currency at contracted rates
  • Experience & turnover: Minimum three-year experience or turnover criteria; provide audited balance sheets or certificates
  • Documents required: ISO 9001 certificate, OEM authorization, data compliance sheet, vendor declaration of non-blacklisting, installation proof for offline setup
  • Quality & compliance: Compliance with ATC and GeM data; online/offline install verification; dedicated support channel

Key Specifications

  • Windows 11 Pro 32/64-bit licenses

  • Microsoft Office 2024 licenses

  • Tender-specific OEM authorization required

  • Offline installation and offline key/passcode delivery

  • ISO 9001 certification essential for bidder or OEM

  • GeM data compliance confirmation

Terms & Conditions

  • 25% quantity variation right during contract with contracted rates

  • OEM turn-over documentation and clean vendor record required

  • ISO 9001 certification mandatory and offline installation

Important Clauses

Payment Terms

Not explicitly provided; bidders must comply with standard GeM/Bid ATC payment terms and may require documentation aligning with OEM and ISO requirements

Delivery Schedule

Delivery period tied to original delivery order; extended period adjustments based on 25% quantity variation; minimum 30 days rule implied in option clause

Penalties/Liquidated Damages

Not specified; typical ATC would apply penalties for late delivery or non-compliance with offline installation terms

Bidder Eligibility

  • Must hold ISO 9001 certification (organization or OEM)

  • Must provide tender-specific OEM authorization and data compliance confirmation

  • Must not be blacklisted by any government authority and provide undertaking

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Windows 11 Pro 32/64 , Microsoft office 2024

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9445460.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or official turnover certificate

4

OEM authorization letter specific to this tender

5

Data compliance sheet confirmed by GeM

6

ISO 9001 certificate (organization or OEM)

7

Not-blacklisted undertaking

8

Software license terms and offline installation proof

Frequently Asked Questions

How to bid for Windows 11 Pro and Office 2024 tender in India?

Bidders must submit OEM authorization, ISO 9001 certificate, data compliance sheet, and three-year turnover documents. Ensure offline installation capability and provide offline keys. Include not-blacklisted undertaking and GeM-compliant data confirmation for eligibility.

What documents are required for Indian Army software tender 2026?

Submit GST, PAN, audited financial statements for last 3 years, OEM authorization, ISO 9001 certificate, data compliance sheet, and non-blacklist declaration. Also include installation proof and dedicated support contact details as per ATC.

What are the technical standards for this Windows 11/Office 2024 tender in India?

Mandatory ISO 9001 certification; data compliance sheet with GeM confirmation; offline installation capability; OEM-specific tender authorization; and software licenses for Windows 11 Pro (32/64) and Microsoft Office 2024.

When is the delivery period for the Windows 11/Office 2024 procurement?

Delivery aligns with the original delivery order timing; option clause allows up to 25% quantity variation during contract at contracted rates, with additional time calculation based on increased quantity.

What is required for OEM turnover in this tender?

Bidders must provide OEM turnover data demonstrating sufficient annual turnover; typically documented via audited statements or official turnover certificates for the preceding three years.

How is compliance with GeM data requirements demonstrated?

Submit a data compliance sheet validated by GeM indicating the bidder’s adherence to required data standards and confirmation of data handling for the tendered software.

What are the offline installation requirements for software delivery?

Software must be installed offline with offline keys/passcodes provided; no reliance on online activation. Delivery must include all necessary offline installation artifacts and documentation.

What happens if a bidder is blacklisted during this tender?

A bidder must declare non-blacklisting; any prior or current blacklist status disqualifies participation. An undertaking confirming clean status is required with the bid.

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