Local Government Department Punjab High End Desktop Computer & Scanner Tender Chandigarh 2026 - IS/OS & MFM Standards

Tender Overview

The Local Government Department of Punjab seeks procurement of multiple IT products in Chandigarh (160001), covering High End Desktop Computers, All in One PCs, Multifunction Machines (MFM), and Scanners. While the exact quantities and estimated values are not disclosed, the scope spans high-performance computing, multifunction printing, scanning capabilities, and monitor integration where applicable. The tender emphasizes pre-loaded system software, TPM security, and on-site OEM warranty, with flexibility for volume adjustments up to 25% and a defined delivery cadence. A unique evaluation factor is the option clause, enabling quantity variations at contracted rates. This package targets government-grade hardware consistency across departments. Key differentiators include OEM warranty terms and integrated security features.

Technical Specifications & Requirements

• Product categories: High End Desktop Computer, All in One PC, Multifunction Machine MFM, Scanner
• Core requirements address: Processor specifications (base and higher numbers), Out of Band Management, Trusted Platform Module (TPM), **Factory pre-loaded OS, RAM type and size, expandable RAM up to specified GB, primary and secondary storage capacities, USB Type A 3.2 Gen 1 ports, monitor availability and specs (panel type, size in cm, max resolution, integrated webcam with mic, built-in speakers), input devices (mouse/keyboard connectivity, keyboard type), and On Site OEM Warranty duration
• Networking and connectivity expectations include document handling features (ADF, duplex scanning), paper handling capacities, and scanning performance metrics (dpi, ppm/ipm for colour/mono)
• Compliance and standards: specific mention of IS/ISO certifications (where applicable) and interoperability with government procurement technology stacks
• Delivery and installation considerations: assignment of delivery period, potential quantity adjustments, and scheduling tied to delivery orders
• The BOQ is currently empty, implying the vendor must align with the buyer’s listed technology stack and performance expectations

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
• Delivery terms: delivery period starts from last date of original delivery order; extension rules apply when options are exercised
• Warranty: On-site OEM warranty terms are required; duration is specified in the tender terms and conditions
• Compliance: Vendors must adhere to buyer-added terms and ATC; ensure alignment with security and TPM/OS requirements
• Documentation: Ensure submission of necessary OEM authorizations, technical compliance certificates, and related documents per buyer terms
• Evaluation: Quantity variability and delivery flexibility are critical to winning bids; bidders must plan for potential scale-up