Video Conferencing End Point
Indian Air Force
JODHPUR, RAJASTHAN
Posted:
29 May 2025
Closed:
19 June 2025
GEM
GEM
Indian Army Video Conferencing End Point Tender Indore Madhya Pradesh 1080p Recording On-Site OEM Warranty 2026
Bid Publish Date
22-Jun-2026, 12:54 pm
Bid End Date
04-Jul-2026, 1:00 pm
EMD
₹24,000
Location
Progress
Issue22-Jun-2026, 12:54 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM installation must be performed by OEM-certified resources or OEM-authorized resellers
- • On-site OEM warranty duration to be clearly stated
- • EMD amount of ₹24,000; data sheet alignment is mandatory
- • Delivery to Indore, MP at MHOW campus; option quantity up to 25%
- • Specifications require 1080p recording, Wi-Fi connectivity with specified type, and content sharing during calls
- • Data sheet and BOM must match offered product specifications
- • Notional value not disclosed; bid must include complete scope cost
Tender Overview
Indian Army invites bids for a Video Conferencing End Point under the Department of Military Affairs, located at Indore, Madhya Pradesh 452001. The scope includes Supply, Installation, Testing and Commissioning of the end point with 1080p recording, on-site OEM warranty for the specified product, and activation of all features such as content sharing during calls. Bidder must provide a complete data sheet, ensure non-obsolescence with at least 3 years sustained market life, and deliver to the MHOW campus, Indore. The tender emphasizes OEM installation by qualified personnel and a flexible delivery window per option clause, with an estimated yet undisclosed value.
Technical Specifications & Requirements
- Category/Type of End Point: Video Conferencing System with integrated camera and microphone
- Resolution & Recording: 1080p recording on the endpoint; supports video and graphics content sharing during calls
- Camera & Zoom: Camera type, positioning system, and optical zoom details to be clearly specified in the data sheet
- Connectivity: Wi-Fi connectivity with explicit type (e.g., 802.11ac/n); mandatory wireless interface details
- Microphones: Number of microphones supplied; likely multiple units for full duplex
- Warranty: On-site OEM warranty (years) to be stated; installation by OEM-certified resource or OEM-authorized reseller
- Documentation: Data sheet alignment with bid; BOM/part numbers must match
- Location for Delivery: 6/10 FCC & EW, MCTE, MHOW, Indore, MP
- GST/Tax: GST rate as per bidder’s applicability; GST reimbursement as per actuals or quoted %, whichever is lower
Terms, Conditions & Eligibility
- EMD: ₹24,000
- Delivery Scope: Supply, Installation, Testing and Commissioning included
- Delivery Address: Indore location as specified above
- Vendor Qualifications: Not under liquidation or bankruptcy; 3+ years product life remaining; OEM/authorized reseller eligibility for installation
- Data Sheet Submission: Mandatory upload with bid; mismatches may lead to rejection
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization for installation
- Warranty/Support: On-site OEM warranty to be provided; installation by OEM-certified personnel
- Option Clause: Quantities may vary up to 25% with contract-adjusted delivery periods
Key Specifications
-
- Video Conferencing System with integrated camera and microphone
-
- Resolution: 1080p recording on endpoint
-
- Camera Type & Positioning: explicit model details and mounting options
-
- Optical Zoom: specified optical zoom range
-
- Content Sharing: supports sharing of video and graphics during calls
-
- Microphones Provided: number of mics and coverage
-
- Wi-Fi Connectivity: presence of Wi-Fi; explicit type (e.g., 802.11 standards)
-
- Warranty: On-site OEM warranty (years)
-
- Delivery Location: Indore, MP (MCHC/ MHOW campus)
Terms & Conditions
-
EMD of ₹24,000 must be paid to participate
-
25% quantity variation allowed with extended delivery period
-
Data Sheet alignment required; mismatches lead to rejection
-
Installation by OEM-certified personnel only
-
GST as per bidder’s applicability with possible reimbursement
-
Delivery and installation at Indore address
Important Clauses
Payment Terms
GST applicability by bidder; EMI/advance terms subject to contract; payment processing per standard Army norms
Delivery Schedule
Delivery starts after order; option clause allows up to 25% quantity variation with extended period
Penalties/Liquidated Damages
Not explicitly stated; contract to include LDs for delayed delivery if invoked
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
3+ years residual market life for offered product
-
OEM/authorized reseller installation capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conferencing End Point (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9459192.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Type of End Point | Point to Point, non upgradable |
| Specification | Video Conferencing System Resolution | 4K, 30 fps, 4K, 60 fps Or higher |
| Specification | Type of Camera | PTZ Or higher |
| Specification | Camera Positioning System | Preset, Automatic Voice Activated, Face Detection Or higher |
| Specification | Optical zoom | 10X, 12X, 20X, 22X, 30X Or higher |
| Specification | System supports sharing of video and graphics content during the video call | 1080p, 30fps, 1080p, 60fps, 4k, 30fps, 4k, 60fps Or higher |
| Specification | Number of microphone supplied | 1, 2, 3, 4, 5, 6, 7, 8 Or higher |
| Specification | Wi Fi Connectivity | Yes Or higher |
| Specification | If Yes, Type of Wi Fi Connectivity | Integrated Or higher |
| Specification | Recording @1080p on the end point | Yes, No Or higher |
| Specification | On Site OEM Warranty (Year) | 3, 5 Or higher |
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Required Documents
1
GST certificate
2
PAN card
3
Cancelled cheque
4
EFT mandate certified by bank
5
OEM authorization (for installation/AMC)
6
Data Sheet of offered product
7
Experience certificates and financial statements (as applicable)
8
GST/Tax documents and BOM alignment
9
Any OEM warranty documentation
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the Indian Army video conferencing endpoint tender in Indore?
Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and OEM authorization. Include a data sheet matching the offered endpoint’s 1080p recording, Wi-Fi type, and on-site OEM warranty. Ensure 3+ years of product life remaining and comply with the option clause for up to 25% quantity changes.
What documents are required for the Indore video endpoint procurement bid?
Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization, data sheet of offered product, and experience/financial statements. Ensure data sheet alignment with actual product specifications and installation plan by OEM-certified personnel.
What are the technical specs expected for the 1080p endpoint in Indore?
Endpoint must support 1080p recording, content sharing during calls, a defined camera type with positioning and optical zoom, and Wi-Fi with explicit type. Data sheet should confirm camera specs, mic count, and on-site OEM warranty duration.
What is the delivery location for the Indore video endpoint contract?
Delivery and installation must occur at the address: 6/10 FCC & EW, MCTE, MHOW, Indore, MP. Installation must be performed by OEM-certified personnel with testing and commissioning included.
What is the EMD amount for this tender in Indore?
The earnest money deposit required is ₹24,000. Submit through the prescribed channel with the bid; non-submission will render the bid ineligible.
What warranty and installation requirements are specified for the endpoint?
On-site OEM warranty must be specified in years. Installation, commissioning, and training (if applicable) must be carried out by OEM-certified personnel or OEM-authorized reseller, ensuring full functionality per scope.
Is there a quantity adjustment provision for this procurement in Indore?
Yes, under the option clause the purchaser may increase or decrease quantity up to 25% of bid/contract quantity, with delivery period adjusted accordingly.
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Documents 3
GeM-Bidding-9459192.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS