GEM

Indian Army LV6/LV7 Spare Parts Tender Jalandhar Punjab 2025 – Depot Sample, 12-Month Warranty, 25% Quantity Variation

Bid Publish Date

25-Nov-2025, 6:57 pm

Bid End Date

05-Dec-2025, 7:00 pm

Value

₹3,15,505

Location

JALANDHAR , PUNJAB

Progress

Issue25-Nov-2025, 6:57 pm
AwardPending
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Quantity

24451

Category

TOOL KIT 10024602 CVD-F2380700 BULB FOR ABOVE 24V 2W BA 9S

Bid Type

Two Packet Bid

Key Highlights

  • • Depot-sample conformity required; depot verification by independent Board of Officers.
  • • Warranty: 12 months (ALL Schedule) with signed warranty certificate.
  • • Delivery flexibility: 25% quantity variation during and post contract with formula-based extension.
  • • LD: 0.5% per week, max 10% of contract value for delays; SLA terms may apply.
  • • Original EMD to reach buyer by bid opening; risk & expense clause applicable.

Categories 21

COMPRESSOR VEHICLE WATER COOLED ENGINE RUBBER PIPE ELASTROMERIC PIPE GAS BURNERS SCBA VALVE MOBIL OIL TEA KETTLE HEATING EQUIPMENTS WINDOW TRANSITION METALS TOOL KIT BULB FIRE BREATHING APPARATUS LUBE OIL PNEUMATIC BOOSTER WATER HOSE GEYSER

Tender Overview

The tender, issued by the Indian Army (Department Of Military Affairs) for automotive and vehicle components is pegged at an estimated value of ₹315,505.00 and is located in JALANDHAR, PUNJAB. The scope includes a range of depot-specified spare parts such as valve cores, bulbs, regulators, clutch repair kits, radiator hoses, 24V bulbs, grease nipples, copper washers and related tool kits. The award hinges on depot-sample conformity and a robust warranty framework. A key differentiator is the depot’s post-award verification and independent Board of Officers’ quality vetting, ensuring items meet depot requirements before bulk supply. The contract accommodates a 25% quantity variation and enforces timely delivery under the option clause, with minimum 30 days added if extended.

Technical Specifications & Requirements

  • Depot sample conformity required prior to bulk supply; depot inspection conducted by an independent Board of Officers.
  • Warranty: 12 months (ALL Schedule); bidder must submit a signed warranty certificate.
  • **Delivery/extension: 25% quantity variation allowed during contract; delivery period adjusts with a minimum of 30 days when extended.
  • Original EMD submission required by bid opening date; ensure EMD reaches buyer on time.
  • LD/penalties: 0.5% per week, up to 10% of contract value for delays; SLA, if applicable, follows same terms.
  • Depot checks and timescales are bidder’s responsibility; ensure depot alignment before bid.

Terms & Eligibility

  • EMD requirement: exact amount not specified in data; original EMD to reach by bid opening.
  • Delivery timeline: as per option clause; extended delivery calculated by (increased quantity ÷ original quantity) × original period, min 30 days.
  • Warranty: 12-month warranty across all items; submit signed warranty certificate.
  • Quality assurance: depot sample and independent vetting by Board of Officers.
  • Risk & Expense: applicable for late/delivered or defective stores; enforceable as per contract.
  • Documentation readiness: ensure original EMD and all depot-aligned documents are prepared for submission.

Key Specifications

  • Product/service names: valve cores, automotive bulbs (12V, 21-5W), vehicle regulators, clutch repair kits, radiator hoses, 24V bulbs, conical grease nipples, copper washers.

  • Quantity/Value: estimated value ₹315,505.00; 8 items in BOQ with depot-sample linkage.

  • Standards/Certifications: Not specified in tender data; depot vetting by independent Board of Officers.

  • Delivery: extended delivery allowed via option clause; minimum extension 30 days.

  • Warranty: 12 months across all schedule items; required warranty certificate.

  • Inspection/Testing: depot sample check; quality vetting before bulk supply.

Terms & Conditions

  • 25% quantity variation allowed during contract; delivery timeline adjusts accordingly.

  • 12-month warranty with signed certificate; depot-sample conformity required.

  • Original EMD must reach by bid opening; LD 0.5% weekly for delays (max 10%).

Important Clauses

Payment Terms

Not specified in data; ensure EMD submission by bid opening and adherence to delivery penalties.

Delivery Schedule

Delivery quantity extension calculated as (increased quantity ÷ original quantity) × original delivery period; minimum 30 days.

Penalties/Liquidated Damages

0.5% per week of delay, up to 10% of contract value; SLA alignment if applicable.

Bidder Eligibility

  • Proven experience in supplying depot-consumable automotive/industrial parts

  • Financial capability to handle ~₹3.15 lakh contract value

  • Compliance with depot-sample verification and warranty requirements

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LV6-MT14 10307154 2640-000048 VALVE CORE TR-CI LONG SHORT LV6-MT14 10307154 2640-000048 VALVE CORE TR-CI LONG SHORT 22,516 number prabhakar@223 60
2 LV7-MARUTI 10026151 09471M12057 BULB 12V 21-5W LV7-MARUTI 10026151 09471M12057 BULB 12V 21-5W 1,262 number prabhakar@223 60
3 LV7-TATA 10486350 2540-008745 REGULATOR VEHICLE WINDOW LV7-TATA 10486350 2540-008745 REGULATOR VEHICLE WINDOW 61 number prabhakar@223 60
4 LV7-T-815 4X4 10335389 990-200-111-000 CLUTCH BOOSTER REPAIR KIT LV7-T-815 4X4 10335389 990-200-111-000 CLUTCH BOOSTER REPAIR KIT 44 number prabhakar@223 60
5 LV6-MT6 10305653 4720-000381 RUBBER HOSE RADIATOR TO THERMOSTAT LV6-MT6 10305653 4720-000381 RUBBER HOSE RADIATOR TO THERMOSTAT 42 number prabhakar@223 60
6 TOOL KIT 10024602 CVD-F2380700 BULB FOR ABOVE 24V 2W BA 9S TOOL KIT 10024602 CVD-F2380700 BULB FOR ABOVE 24V 2W BA 9S 251 number prabhakar@223 60
7 LV6-MT1 10458599 4730-000031 NIPPLE GREASE CONICAL HEAD ANGLED 1-4 AN LV6-MT1 10458599 4730-000031 NIPPLE GREASE CONICAL HEAD ANGLED 1-4 AN 246 number prabhakar@223 60
8 LV7-STLN VF 10341673 5310-72-0232921 COPPER WASHER LV7-STLN VF 10341673 5310-72-0232921 COPPER WASHER 29 number prabhakar@223 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar depot/spare parts supply

4

Financial statements (last 2-3 years)

5

EMD document / payment receipt

6

Technical bid documents asserting depot-sample conformity

7

OEM authorization or dealership certificates (if applicable)

8

Warranty certificate template (12-month) with company letterhead

9

Bidder undertaking of document genuineness

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army spare parts tender in Jalandhar 2025?

Bidders must submit GST, PAN, experience certificates, financials, EMD, and technical bid documents detailing depot-sample conformity. Ensure OEM authorizations if applicable, and include the 12-month warranty certificate. Adhere to the 25% quantity variation clause and provide evidence of delivery capability for depot requirements.

What documents are required for the Jalandhar spare parts bid 2025?

Required documents include GST registration, PAN, 2-3 years of financial statements, prior depot-supply experience certificates, EMD proof, technical bid asserting depot conformity, OEM authorization, warranty certificate, and an undertaking of document genuineness. Prepare originals for bid opening.

What are the delivery and penalty terms for this Indian Army tender?

Delivery follows the option clause with a 25% quantity variation; extension calculated by (increased/original quantity) × original period, minimum 30 days. Late delivery incurs LD at 0.5% per week up to a maximum of 10% of contract value; SLA terms may apply.

Which items are included under the depot-sample conformity requirement?

Items include valve cores, 12V bulbs, 24V bulbs, regulators, clutch repair kits, radiator hoses, grease nipples, and copper washers. Depot sample evaluation is performed by an independent Board of Officers before bulk supply and must match the depot sample.

What warranty is required for this spare parts procurement in 2025?

A 12-month warranty is required for all schedule items. Bidders must submit a signed warranty certificate on official letterhead and stamp, covering all listed depot parts and ensuring repair/replacement during the warranty period.

What is the estimated contract value and payment expectations?

Estimated value is ₹315,505.00. While explicit payment terms are not stated, ensure timely EMD submission and alignment with delivery milestones; penalties apply for delays as per the LD clause. Prepare financial statements to demonstrate capability to execute within value.

How does quantity variation affect delivery timelines for this bid?

The purchaser may increase or decrease quantity by up to 25%. The delivery period adapts using the stated formula, with a guaranteed minimum extension of 30 days if extended; ensure readiness to scale production and logistics accordingly.

What are the depot inspection procedures for this tender in Jalandhar?

Depot inspection is conducted by an independent Board of Officers; bidders must visit premises at their own expense to verify depot requirements. Only after depot vetting and sample approval will bulk stores be supplied; ensure timescales align with bid submission.

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