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Indian Army Event Management Services Tender Rajouri Jammu & Kashmir 2026 - National Workshop, Medical Camp, Full Day

Bid Publish Date

05-Jun-2026, 8:23 pm

Bid End Date

15-Jun-2026, 11:00 am

Value

₹1,00,000

Location

RAJOURI , JAMMU AND KASHMIR
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Progress

Issue05-Jun-2026, 8:23 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Indian Army procurement for national event management services
  • • Location: Rajouri, Jammu & Kashmir (185131)
  • • Scope includes full-day events, workshops, medical camps, and buyer premises
  • • Contract quantity/duration may vary up to 25% at issue and post-issue with consent
  • • Past experience proofs accepted: contract copies, execution certificates, invoices with self-certification
  • • Office of service provider must be located in the consignee state; documentary evidence required

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for Event Management Services in Rajouri, Jammu & Kashmir (185131) for National scope, including full-day workshops, seminars, exhibitions, or medical camps conducted at buyer premises. Estimated value is ₹100,000. The contract supports a flexible quantity/duration adjustment up to 25% at the time of issue and again post-issue with provider consent. Eligible bidders should demonstrate prior experience through contract copies, client execution certificates, invoices with self-certification, or third-party release notes. An on-ground office of the service provider must be located within the state of the consignee. This tender prioritizes feasibility for on-site event management aligned with military requirements and multiple event formats.

Technical Specifications & Requirements

  • Category: Event Management Service including workshops, medical camps, buyer premises activities, and full-day events
  • Location: Rajouri, Jammu & Kashmir 185131
  • Estimated value: ₹100,000
  • Scope flexibility: 25% up/down in quantity or duration; lumpsum scope adjustments require service provider consent
  • Past experience evidence: acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or third-party inspection notes
  • Service provider eligibility: must have an office in the consignee’s state; documentary evidence required
  • No technical specifications provided in BOQ; bidders must propose comprehensive event management plans and compliance

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data
  • Experience proofs accepted include: contract/invoice with self-certification, execution certificates, or third-party notes
  • Office requirement: provider’s office must be located in the state of the consignee
  • Price/quantity flexibility: up to 25% increase/decrease at contract issue and post-issuance with consent
  • Delivery/venue execution: on-site event management and full-day coordination
  • Payment terms: not specified in the data; bidders should seek explicit terms during bidding
  • Warranty/penalties: not specified; bidders should confirm penalties or LD terms during bid submission

Key Specifications

  • Event management services for national scope

  • Full-day workshop/seminar/exhibition/medical camp

  • On-site service delivery at buyer premise in Rajouri, JK

  • 25% quantity/duration flexibility at bidding and post-award with consent

  • Past experience documentation accepted via multiple proof formats

  • Office of service provider required within consignee state

Terms & Conditions

  • 25% variation in contract quantity or duration allowed

  • Past experience proofs acceptable in multiple formats

  • Service provider must have a local office in the consignee state

Important Clauses

Payment Terms

Not specified in tender data; bidders must confirm payment terms during bid submission

Delivery Schedule

On-site event execution for full-day programs; exact dates to be finalized post-award

Penalties/Liquidated Damages

No LD details provided; bidders should verify penalties during bid process

Bidder Eligibility

  • Bidder must operate an office in the consignee state (Jammu & Kashmir) with verifiable address

  • Proven experience in national-level event management, workshops, or medical camps

  • Financial stability demonstrated via statements or turnover supporting service capabilities

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Conduct of Medical Camp; Buyer premise; Full day

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9424476.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Pan card

3

Past experience proofs (contract copy + invoice with self-certification or client execution certificate)

4

Financial statements or annual turnover proof

5

Office address proof in the consignee state

6

Technical bid documents outlining event management plan

7

OEM authorizations or vendor certifications if applicable

8

Any prior project completion certificates

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army event management tender in Rajouri JK 2026

Bidders should prepare an event management plan, prove past experience via contract copies or client certificates, and submit documents like GST, PAN, and turnover statements. Ensure local office in Jammu & Kashmir and await 25% scope variation allowances. Final terms will be clarified during bid submission.

What documents are required for Rajouri event management bid in 2026

Required documents include GST registration, PAN card, financial statements, past experience proofs (contract + invoice or execution certificate), office proof in the consignee state, and a detailed technical bid outlining event management capabilities suitable for workshops and medical camps.

What is the estimated value and scope for this tender in Rajouri

The estimated contract value is ₹100,000. The scope covers on-site full-day events, including workshops and medical camps, with up to 25% quantity/duration variation permitted either at issue or later with mutual consent.

What are the eligibility criteria for Indian Army event contracts 2026

Eligibility requires demonstrable event management experience, a local office in the consignee state, and financial statements. Acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or third-party notes confirming service delivery.

How to verify terms related to scope adjustments in this tender

Scope adjustments allow up to 25% increase or decrease in quantity/duration at contract issue, and up to 25% post-issue with the buyer’s consent. Ensure you provide a compliant plan for scalable delivery and cost adjustments.

What are the payment terms for the Indian Army event contract

Payment terms are not specified in the data provided; bidders should seek explicit terms during bid submission and negotiate milestone-based payments aligned with event deliverables and acceptance criteria.

What certifications or proofs strengthen eligibility for this tender

Strengthen eligibility with GST and PAN documents, verifiable financial statements, and credible past performance proofs such as executed contracts, client certificates, or third-party release notes confirming service delivery.

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