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GEM

Aaiclas Bankura West Bengal File/Folder, Register & Letter Head Paper Tender 2026 IS 1848 IS 1064

Bid Publish Date

10-Jul-2026, 11:03 pm

Bid End Date

20-Jul-2026, 6:00 pm

Location

BANKURA , WEST BENGAL
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Progress

Issue10-Jul-2026, 11:03 pm
AwardPending
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Quantity

14310

Category

Register (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: ISI/IS standards for stationery items when specified
  • • Technical certifications: adherence to IS 1848 (Part 1) for inner paper; IS 1064 for letter head paper
  • • Special clauses: 25% quantityvariation options during contract; extended delivery periods without LD for drawings delays
  • • Eligibility criteria: 3 years’ experience supplying similar government stationery; contracts with Central/StateGovt/PSU documents
  • • Warranty/AMC: clarifications not explicit; ensure conformance to standards and delivery timelines
  • • Penalties: LDs or penalties may apply for delays per option clause; custody of approved drawings is essential
  • • Delivery/Installation: delivery period aligned to last delivery order date with potential extensions; site visit recommended
  • • Submission requirements: detailed design drawings within 5 days; BOM and packaging standards per IS norms

Tender Overview

Aaiclas–Aai Cargo Logistics And Allied Services Co Ltd invites bids for procurement of File/Folder (binding), Register (V2/V3), Correspondence Envelopes (V3) and Printed Letter Head Paper (As per IS 1064) in Bankura, West Bengal. Scope includes binding file/folder, inner paper per IS 1848 (Part 1), cover board grammage, minimum register dimensions, and page counts excluding covers. Estimated value not disclosed; itemized by general categories. The tender emphasizes standard-compliant materials, colour options, and batch-specific design/branding for government-civil aviation logistics support. Unique aspects include mandatory IS 1848 (Part 1) inner paper specification and IS 1064 letter head standards. This opportunity targets suppliers capable of supplying bulk stationery with exact grammage and binding specifications in West Bengal.

Technical Specifications & Requirements

  • Product categories: File/Folder with binding, Register, Envelopes, Letter Head Paper
  • Key standards: Inner paper per IS 1848 (Part 1); Letter Head Paper as per IS 1064; envelope specs include grammage, size and window requirements
  • Paper/board metrics: GSM for cover and paper, minimum register length/width in mm, binding method
  • Register specifics: number of pages (excluding cover), cover board GSM, minimum dimensions, paper colour
  • Other: colour options, closure type, number of pockets, file/folder size compatibility, design/branding requirements
  • Experience signals: supplier should have prior supply to government/PSU in similar category for at least 3 years per terms
  • Site considerations: optional site visit recommended; detailed design drawings required within 5 days of award

Terms, Conditions & Eligibility

  • EMD/financial security: specify in tender terms; GST to be paid as applicable with rates
  • Delivery terms: delivery period may be adjusted under option clause; final delivery linked to draw approvals and extended timelines with minimum 30 days
  • Experience: minimum 3 years in supplying similar category products to Central/State Govt or PSU; provide contract copies
  • Documentation: GST registration, PAN, experience certificates, financial statements, OEM authorizations if applicable, technical bid documents
  • Quality: adherence to IS 1848 (Part 1) inner paper, IS 1064 letter head standards, and specified grammage in GSM
  • Design approvals: Detailed Design Drawings to be approved by buyer within 5 days of contract award; modification list within 5 days if required
  • Site visit: optional, at bidder expense, with entry on premises under stated conditions

Key Specifications

  • File/Folder with binding mechanism; bind type not specified

  • Inner paper confirmed as per IS 1848 (Part 1)

  • Envelope type with specified standards: size, grammage, color, window

  • Letter Head Paper size and GSM per IS 1064/1763 standards

  • Register type and layout: pages excluding cover, minimum dimensions

  • GSM grammage: paper and cover board values to be provided in tender

  • Minimum length/width of register in millimeters

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract

  • Approval of Detailed Design Drawings within 5 days of award; modifications list in 5 days

  • GST applicability and payment terms to be confirmed by bidder

Important Clauses

Payment Terms

GST as applicable; payment as per contract terms and milestones

Delivery Schedule

Delivery period may extend with option clause; minimum 30 days for extra quantity

Penalties/Liquidated Damages

Penalties may apply for delays; LD structure to be aligned with option clause

Bidder Eligibility

  • 3 years' experience in supplying similar stationery to govt/PSU

  • Evidence of contracts in last 3 years with government bodies

  • GST registration and financial solvency documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4) , Register (V2) (Q4) , Correspondence Envelopes (V3) (Q4) , Printed Letter Head Paper (V3) (Q4)

Advisory Bank

ICICI

ePBG Percentage

5%

ePBG Duration (Months)

6

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

24 Paraganas North

Delivery Pincodes

700052

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Sree Harsha Pakalapati700052,New International Cargo Terminal, Kolkata Airport, Kolkata24 Paraganas NorthWest Bengal700052100015-

Authority Records

MINISTRY OF CIVIL AVIATIONAAI CARGO LOGISTICS AND ALLIED SERVICES CO LTD

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Documents 16

GeM-Bidding-9592094.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

CATALOG-Specification-7

CATALOG Specification

CATALOG-Specification-8

CATALOG Specification

CATALOG-Specification-9

CATALOG Specification

CATALOG-Specification-10

CATALOG Specification

CATALOG-Specification-11

CATALOG Specification

CATALOG-Specification-12

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism Cobra Spring File
GENERAL Material of File/Folder Cardboard / Duplex Board
GENERAL File/Folder Closure Type Open
GENERAL File/Folder Size Compatibility 21.5 cm x 34.5 cm (FS), 21.5 cm × 33.5 cm (Legal), 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Printed
GENERAL Number of pockets in a File/Folder NA (In case of No pockets)
GENERAL GSM of Cardboard / Duplex Board, Mill Board or Paper board (GSM) 380, 460, 530, 760
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar supply to government bodies

4

Financial statements of last 2-3 years

5

EMD/Security deposit (as applicable in terms)

6

Technical bid documents demonstrating IS 1848 (Part 1) compliance

7

OEM authorization certificates (if applicable)

8

Drawings/Design approvals (within 5 days of award)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Aaiclas stationery tender in Bankura West Bengal 2026

Bidders must register with Aaiclas, submit GST and PAN, provide 3-year government supply experience, and attach IS 1848 (Part 1) compliant inner paper; include OEM authorizations if applicable and Detailed Design Drawings within 5 days of award.

What documents are required for Aaiclas file folder bid 2026

Required documents include GST registration, PAN, 3 years of govt/PSU contracts, financial statements, EMD details, technical compliance for IS 1848, OEM authorizations, and drawings approved by the buyer within 5 days of award.

What standards govern letter head paper in this tender Bankura

The tender specifies IS 1064 compliance for letter head paper, including sheet GSM, color, and packaging; ensure primary colour, number of colours per contents, and windowless/standard envelope requirements as applicable.

What is the delivery timeline and option clause details

Delivery can be extended under an option clause allowing up to 25% quantity variation; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What are the packing and binding requirements for registers

Registers must have binding as specified, minimum mm dimensions for length and width, inner paper IS 1848 compliance, and cover board GSM; pages excluding covers must meet design and gramage specs.

How to prepare Detailed Design Drawings for Aaiclas bid

Prepare Detailed Design Drawings within 5 days of award; attach complete modification list if any and ensure conformance with buyer-approved drawings to avoid LDs or schedule changes.

What is required to prove 3-year govt procurement experience

Provide contract copies showing regular supply of similar products to govt/PSU during each year; primary product value must meet criterion in bunch bids; document the scope and quantities per year.

Which costs are GST related in this tender Bankura

GST will be applied per applicable rates; bidder bears the GST; reimbursement will be as per actuals or the quoted percentage, whichever is lower, as per tender terms.

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