GEM

Airports Authority of India Plant Maintenance Tender Chennai Tamil Nadu 2025 - Potted Plants, Bio-Green Wall & Soil-less Media

Bid Publish Date

24-Nov-2025, 5:50 pm

Bid End Date

15-Dec-2025, 5:00 pm

EMD

₹2,89,000

Value

₹96,03,581

Progress

Issue24-Nov-2025, 5:50 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

139120

Category

Maintenance of potted plants Earthen pots in displayed at multi storied

Bid Type

Two Packet Bid

Key Highlights

  • Exact EMD amount: ₹289,000 and online transfer details to AAI
  • 25% option clause reveals flexible quantity management during contract
  • Service centre requirement in each consignee state; 30-day setup deadline
  • Turnover criteria require 3-year average; audited balance sheets or CA/CMA certificate
  • Positive net worth requirement for OEMs; ensures financial capability
  • Specific species and display scope across multiple zones in Chennai
  • RTGS-based EMD submission with bid number reference

Categories 30

Tender Overview

Airports Authority of India invites bids for comprehensive maintenance and display of live flora across multiple zones in Chennai, Tamil Nadu. Scope includes maintenance of potted plants in earthen pots, ground-floor and multi-storey displays, islands, nursery, and Bio-Green wall, plus soil-less growth media and organic manures. Estimated contract value: ₹9,603,581.0 with an EMD of ₹289,000. Tender emphasizes display quality, plant vitality, and timely replenishment within a logistic footprint covering the city. A 25% quantity option clause may modify order quantities during contract execution, with delivery timelines calculated from the last delivery order date. The bidding framework requires online EMD submission and compliance with RTGS/Internet banking, including proof of transfer. AAI mandates positive net worth for OEMs and three years of documented turnover, plus establishment of functional service centers within the consignee state within 30 days of award if not already present. This procurement emphasizes ongoing maintenance, plant replacement, and site-compatible horticultural services to support airport aesthetics.

Technical Specifications & Requirements

  • Estimated contract value: ₹9,603,581.0
  • EMD amount: ₹289,000
  • Location: Chennai, Tamil Nadu 600001
  • Scope categories: maintenance of potted plants (various species listed), soil-less media, organic manure supply, stacking of red earth and cow dung manure, display of multiple species (e.g., Dracaena, Dieffenbachia, Areca Palm, Philodendron, Sansevieria, Schefflera, Rhapis Palm, etc.)
  • Delivery/option clause: 25% variation in quantity possible; delivery period adjustments based on formula with minimum 30 days
  • Payment method: online EMD via RTGS/Internet Banking to AAI account; include bid number in transfer details
  • Service criteria: OEM should have positive net worth; three-year turnover criterion; functional service centers in the consignee state; if not existing, must establish within 30 days of award
  • Past experience: bidders must provide past project experience evidence
  • BOQ: 25 items exist; exact quantities not disclosed in data
  • EMD submission: online proof required with bid submission
  • Compliance: turnover certificates or audited balance sheets accepted

Terms, Conditions & Eligibility

  • EMD: ₹289,000; payment via RTGS/internet banking to AAI; provide transfer proof
  • Option clause: up to 25% quantity increase/decrease during contract; extended delivery logic specified
  • Delivery timelines: calculated per option clause; minimum extension period 30 days
  • Turnover: minimum average annual turnover over last 3 years; documented via audited statements or CA/CMA certificate
  • Net worth: OEM must have positive net worth on latest audited statement
  • Service centres: must have functional service centre in the consignee state; if absent, establish within 30 days of award; payment upon evidence of service centre
  • Past experience: bidders must provide proof of relevant projects
  • RTGS details: include bidder name and bid number in transfer narrative; upload scanned proof with bid
  • General compliance: maintain quality, timely display, and plant health across all zones

Key Specifications

  • Maintenance scope includes potted plants across multiple display formats and locations

  • Soil-less organic growth media; supply and stacking of soil amendments

  • List of plant species for display (e.g., Dracaena, Areca Palm, Schefflera, Sansevieria, Philodendron, Rhapis Palm, Croton)

  • BoQ comprises 25 items; exact quantities not disclosed

  • Delivery quantity flexibility up to 25%; delivery period calculated from last delivery order date

Terms & Conditions

  • EMD ₹289,000 via RTGS; proof required with bid

  • 25% quantity variation during contract with defined delivery time formula

  • Functional service centers required in each consignee state; 30-day setup window

Important Clauses

Payment Terms

EMD paid online; RTGS/Internet banking; evidence must be uploaded with bid; no advance terms specified

Delivery Schedule

Delivery period alignment with option clause; minimum 30 days extension; calculated as (Increased quantity / Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not explicitly stated in data; implied through delivery schedule and performance obligations

Bidder Eligibility

  • Positive net worth as per last audited financial statements

  • Minimum average turnover over the last 3 financial years (as per bid document)

  • Functional service centre in the state of Chennai, Tamil Nadu or commitment to establish within 30 days of award

  • Past project experience in horticultural maintenance or similar display services

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Maintenance of potted plant Earthen pot in displayed at ground floor Maintenance of potted plant Earthen pot in displayed at ground floor only in bungalow,office complex including application of good earth, manure, insecticide, pesticide and fertilizer, removing of dry parts by pruning, cleaning dry leaves and displaying in appropriate place and replacement of broken pots coloring of pots and change of location of pots and replacing with fresh plants as and when required ( Materials shall be provided by the department) as per direction of officer in charge. 24,000 per pot per month buycon401 730
2 Maintenance of potted plants Earthen pots in displayed at multi storied Maintenance of potted plants Earthen pots in displayed at multi storied office buildings,flats and ground floor bungalow,office complex including application of good earth, manure, insecticide, pesticide and fertilizer, removing of dry parts by pruning, cleaning dry leaves and displaying in appropriate place and replacement of broken pots coloring of pots and change of location of pots and replacing with fresh plants as and when required (Materials shall be provided by the department) as per direction of officer in charge. 36,000 per pot per month buycon401 730
3 Maintenance of Bio-Green wall Maintenance of Bio-Green wall (L10m x H4 & size 5 x 3m) plants with different varities and drip irrigation system including all tools and equipements required for biowall/drip maintenance on round the clock basis and replacment of damaged pots (plants and pots with mixture shall be supplied by department at free of cost) and cleaning of plants from dusts and disposal of wastes outside terminal building etc., complete as per the direction of officer in charge for 24 months 1,800 sqm buycon401 730
4 Maintenance of potted plants displayed on islands in groups Maintenance of potted plants displayed on islands in groups (2500 Nos plants/125 sqm) small to large size plants including the application of good earth, manure, insecticide, pesticide and fertilizer, removing of dry parts by pruning, cleaning dry leaves and displaying in appropriate place and replacement of broken pots coloring of pots and replacing with fresh plants as and when required as per direction of officer in charge 3,000 sqm buycon401 730
5 Maintenance of Potted Plants at Nursery Maintenance of Potted Plants at Nursery in Earthen pot including resetting/displaying at Nursery, including watering, weeding, hoeing, colouring,transplanting the damaged pots and disposal of generated garbage at specified place as per direction of officer-in-charge. 72,000 per pot per month buycon401 730
6 Provision of job work Provision of job work seasonal works for Garden features at airport premises and other unexpected emergency works during VVIP movements which are unsusceptible for measurement including all necessary tools and equipments etc complete as per direction of officer in charge. 50 each buycon401 730
7 Providing and displaying of Dracaena song of India Providing and displaying of Dracaena song of India specimen (three in one), having ht. 60 cm & above, well developed, fresh and healthy with good foliage in 25 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
8 Providing and displaying of Dieffenbachia Maculata Providing and displaying of Dieffenbachia Maculata having ht. 45 cm to 60 cm with 5 and above leaves, well developed, fresh and healthy & attractive variegated foliage in 25 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
9 Providing and displaying of Money Plant Broad Leaves Providing and displaying of Money Plant Broad Leaves mounted on moss stick 1.20 m ht., 5 to 6 s in each pot, well developed with full of fresh & healthy leaves in size of 25 cm Top dia x 18 cm Bottom dia x 25 cm Perpendicular height Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
10 Providing and displaying of Areca Palm Providing and displaying of Areca Palm having ht. 1.80 m to 2.10 m with 8 to 10 suckers, well developed, fresh and healthy with lush green foliage in 30 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
11 Providing and Displaying of Aglaonema Sam Providing and Displaying of Aglaonema Sam ht.30 cm well developed three in one, having 18 to 20 fresh, healthy and attractive colorful leaves in 35 cm size Earthen pot/Chali/Tray & as per direction of the officer-in-charge. 100 each buycon401 730
12 Providing and displaying of Rhapis Palm plant Providing and displaying of Rhapis Palm plant, having ht. 75 cm to 90 cm with 12 to 15 equal suckers, well developed, full of fresh & healthy leaves from bottom to top in 25 cmsize Earthen pot/Plastic pot & as per direction of the officer-in-charge. 50 each buycon401 730
13 Providing and displaying of Croton Petra Providing and displaying of Croton Petra Bangalore variety having ht. 60 cm to 75 cm with 4 to 6 branches, well developed, fresh and healthy colorful leaves in 25 cm size of Earthen pot / Plastic pot. 100 each buycon401 730
14 Providing and displaying of Chamaedorea elegans palm Providing and displaying of Chamaedorea elegans palm plant, having ht. 60 cm to 75 cm, well developed with fresh and healthy leaves in 25 cm size of Earthen pot/Plastic pot . & as per direction of the officer-in-charge. 100 each buycon401 730
15 Providing and displaying of Syngonium golden Providing and displaying of Syngonium golden mounted on moss stick 90 cm ht., 3 to 4 s placed in each pot at equal distance, well developed with full of fresh & healthy leaves from bottom to top in 25 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 50 each buycon401 730
16 Providing and displaying of Schefflera Providing and displaying of Schefflera Varieged, mounted on moss stick 90 cm ht., 3 to 4 s placed in each pot at equal distance, well developed with full of fresh & healthy bright leaves from bottom to top in 25 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
17 Providing and displaying of Philodendron Ceylon gold Providing and displaying of Philodendron Ceylon gold having ht. 30 cm to 45 cm with 8 to10 leaves, well developed, fresh & healthy bright colour leaves in 15 cm size of Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
18 Providing and displaying of Sansevieria trifasciata Providing and displaying of Sansevieria trifasciata, having ht. 30 cm to 45 cm with 6 to 7 suckers, well developed, full of fresh & healthy leaves from bottom to top in 25 cm size Earthen pot/Plastic pot & as per direction of the officer-in-charge. 100 each buycon401 730
19 Providing soil less organic growth media Providing soil less organic growth media with required moisture, nutrients, pH and texture properly packed 30 litre in air tight bags etc., complete as per the direction of Officer in charge. 40 per bag buycon401 730
20 Supplying of Organic manure Supplying of Organic manure (Vermi compost) packed in 50 kg standard plastic bag from any Govt/Forest Nursery or its equivalent make. 1,000 kg buycon401 730
21 Supply and stacking of red earth Supply and stacking of red earth at site suitable for horticulture works including loading, unloading carriage etc., complete as per the direction of Officer in charge (earth measured in stacks shall be reduced by 20% for payment). 15 cum buycon401 730
22 Supply and stacking of well decayed cow dung manure Supply and stacking of well decayed cow dung manure at site suitable for horticulture works including loading, unloading carriage etc., complete as per the direction of Officer in charge (manure measured in stacks shall be reduced by 8% for payment). 15 cum buycon401 730
23 Providing and stacking of Aglaonema pink Providing and stacking of Aglaonema pink and/or white/variegated variety having 2-3 plants having 10-15 leaves with height of 30 cm above pot with good foliage in 10-12 cma dia pvc pots and plants should be free from pests and any other disease etc., complete as per the direction of Officer in charge. 20 each buycon401 730
24 Providing and stacking of Dracaena gold dust Providing and stacking of Dracaena gold dust and or variegated variety having 2-3 plants having 10-15 leaves with height of 30 cm above pot with good foliage in 10-12 cm dia pvc pots and plants should be free from pests and any other disease etc., complete as per the direction of Officer in charge. 60 each buycon401 730
25 Providing and stacking of Dieffenbachia variegated Providing and stacking of Dieffenbachia variegated plants having 2-3 plants each with 4 - 6 leaves and having height of 30 cm above pot with good foliage in 10-15 cm dia pvc pots and plants should be free from pests and any other disease etc., complete as per the direction of Officer in charge. 20 each buycon401 730

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/CMA turnover certificate for last 3 years

4

Proof of positive net worth (latest audited statement)

5

Past project experience certificates

6

OEM authorization (if applicable)

7

Proof of functional Service Centre or plan to establish within 30 days

8

RTGS/online payment receipt for EMD; scanned transfer proof with bid

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Chennai plant maintenance tender in 2025?

To bid, submit online EMD ₹289,000 via RTGS to Airports Authority of India with bid number in the transfer narrative; upload proof, provide turnover and net worth documents, confirm service centers in Tamil Nadu, and ensure compliance with 25% quantity variation and 30-day startup delivery terms.

What documents are required for the AAI horticulture tender in Tamil Nadu?

Required documents include GST registration, PAN, audited turnover statements for the last 3 years, proof of positive net worth, past project experience certificates, OEM authorizations if applicable, proof of functional service centre or plan to establish within 30 days, and EMD transfer proof.

What are the delivery terms for the plant maintenance contract in Chennai?

Delivery terms allow a 25% quantity variation; delivery period calculated from the last delivery order date with a minimum 30 days; extended duration follows the specified formula, ensuring timely replenishment and display upkeep.

Which plants and displays are covered under the Chennai tender scope?

Scope covers maintenance of potted plants in ground-floor, multi-storey, and island displays; includes soil-less media, organic manure, red earth and cow dung manure stacking; specific species include Dracaena, Areca Palm, Dieffenbachia, Philodendron, Sansevieria, Schefflera, Rhapis Palm, and others.

What is the EMD amount and payment method for this tender?

EMD is ₹289,000; payment must be online via RTGS/internet banking to Airports Authority of India with the provided account details; include bid number and bidder name in the transfer narrative.

What eligibility criteria ensure bid viability for AAI showroom maintenance?

Ensure positive net worth, 3-year turnover as audited, past horticultural display experience, and establishment of a functional service centre in Tamil Nadu if not already present; all criteria must be evidenced with corresponding documents.