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Nuclear Power Corporation of India Limited File/Folder (V3) Tender Surat Gujarat 394101 2026 - Binding Mechanism & General Specifications

Bid Publish Date

01-Jun-2026, 3:40 pm

Bid End Date

11-Jun-2026, 2:00 pm

Location

SURAT , GUJARAT
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Progress

Issue01-Jun-2026, 3:40 pm
AwardPending
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Quantity

125

Bid Type

Single Packet Bid

Tender Overview

The Nuclear Power Corporation of India Limited (Department of Atomic Energy) invites bids for the File/Folder (V3) category located in Surat, Gujarat 394101. The procurement scope is the supply of goods only (file/folder with binding mechanism) under general category specifications. Key context includes supplier responsibility for GST alignment, invoice naming, and adherence to contract-wide terms. The tender emphasizes quantity flexibility up to 25% and requires delivery timelines linked to original delivery periods. This notice focuses on the binding file/folder with defined design and color requirements for operational documentation handling.

Technical Specifications & Requirements

  • File/Folder type with binding mechanism
  • Material of File/Folder: general specification not disclosed
  • Closure Type: not specified in detail
  • Size Compatibility: needs to fit standard documents (exact dimensions not provided)
  • Cover Design: not described beyond visual/functional intent
  • Number of pockets: unspecified; determine internal pocket count per BOQ
  • Color: not disclosed; suppliers should align with organization’s color standards if provided
  • Scope emphasizes only supply of goods; GST handling is bidder’s responsibility as per terms
  • Additional terms include a 25% quantity option and delivery-time calculations based on original and extended periods
  • Invoicing must reflect consignee name and GSTIN; no sub-contracting without buyer consent

Terms, Conditions & Eligibility

  • GST compliance: bidder bears GST applicability; reimbursement at actuals or applicable rates up to the stated percentage
  • Scope: only supply of goods; no service component
  • Invoices: to be raised in the consignee’s name with their GSTIN
  • Assignment/Sub-contracting: prohibited without prior written consent; joint liability remains
  • Delivery & Termination: extended-time methodology for option quantity; contract termination permitted for material non-delivery or breach
  • Payment terms: not detailed in this excerpt; full terms likely in issued contract; bidders should seek final terms in the tender packet
  • Warranty/penalties: standard dispute-resolution and performance provisions apply per contract terms

Key Specifications

  • File/Folder type with binding mechanism

  • Material: general category; exact material not specified

  • Closure Type: not detailed

  • Size Compatibility: standard document dimensions (exact sizes not provided)

  • Cover Design: unspecified; indicative of professional appearance

  • Number of pockets: not disclosed

  • Color: not disclosed

Terms & Conditions

  • 25% quantity variation permitted during contract execution

  • GST applicable; bidder bears tax; invoicing in consignee GSTIN

  • No assignment or sub-contracting without buyer consent; joint liability

  • Delivery periods governed by original and extended timelines with calculation

  • Supply of goods only; no service component

Important Clauses

Payment Terms

GST handling by bidder; invoicing in consignee name with GSTIN; no explicit advance terms provided here

Delivery Schedule

Delivery period begins after the last date of original delivery order; option-driven extended period with formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Contract may be terminated for non-delivery or late delivery; buyer retains right to price adjustment and remedies for defective materials

Bidder Eligibility

  • Proven experience in supplying file/folder goods to government or large-scale organizations

  • GST registration and compliance capability for invoicing at consignee GSTIN

  • Ability to meet binding mechanism file/folder specifications and delivery timelines

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4)

Authority Records

DEPARTMENT OF ATOMIC ENERGY
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Documents 6

GeM-Bidding-9382785.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism Display File/Portfolio file
GENERAL Material of File/Folder Leather foam
GENERAL File/Folder Closure Type Zipper
GENERAL File/Folder Size Compatibility 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Plain
GENERAL Number of pockets in a File/Folder 20
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior supply of file/folder goods

4

Financial statements (balance sheet, P&L) for last 2-3 years

5

Bid security/EMD as per tender terms (if specified in complete packet)

6

Technical bid documents demonstrating binding mechanism file/folder capability

7

OEM authorizations (if applicable)

8

Business registration or incorporation documents

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the file folder tender in Surat Gujarat 2026

To bid in Surat for the NPCIL file/folder tender, ensure GST registration, PAN, and experience certificates. Submit technical bid for the binding mechanism folder, align with delivery terms, and provide consignee GSTIN on invoices. Review option-quantity clauses and minimum 30-day delivery implications.

What documents are required for NPCIL file folder procurement in Gujarat

Required documents include GST certificate, PAN, 2-3 years of financials, experience certificates for similar goods, OEM authorizations if applicable, and technical bid for binding mechanism file/folders. Ensure consistency between GSTINs and consignee data on all bids and invoices.

What are the delivery terms for the Surat file folder tender 2026

Delivery periods start from the last date of the original delivery order. If options are exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The buyer may extend schedules up to the original delivery period.

What are the GST requirements for NPCIL procurements in Gujarat

Bidders must determine applicable GST on their own; NPCIL will reimburse per actuals or applicable rates (whichever is lower), to a capped GST percentage. Invoices must be raised in the consignee’s name with the consignee GSTIN.

What is the scope of supply for the NPCIL file folder tender in Surat

Scope is strictly the supply of goods (file/folder with binding mechanism). No service component is included. The bid should cover all cost components in the bid price and comply with vendor terms on GST and invoicing.

What happens if the supplier fails to deliver NPCIL file folders on time

NPCIL may terminate the contract for non-delivery or material breach. The agreement allows price adjustments and remedies; ensure prompt communication and replacement/rectification of defective materials to avoid termination.

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