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Indian Institute Of Technology IIT Department Of Higher Education Customized Lithium-ion Battery with Battery Management System Tender 2026

Bid Publish Date

24-Jun-2026, 6:10 am

Bid End Date

15-Jul-2026, 3:00 pm

Location

JODHPUR , RAJASTHAN
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Progress

Issue24-Jun-2026, 6:10 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 6

BATTERY ELECTRONIC BATTERIES AUTOMOTIVE BATTERY LI-ION BATTERY GLUCOMETER DRY CELL BATTERIES

Tender Overview

Organization: Indian Institute Of Technology (IIT) – Department Of Higher Education. Product/Service: Customized Lithium-ion battery with Battery Management System. Location: India (national procurement context). Estimated value: not disclosed; Quantity: up to 25% quantity variation permitted; Key differentiator: option clause allows additional quantity at contracted rates during currency. Unique aspects: GST invoice uploaded on GeM; GST paid confirmation required; OEM authorization and after-sales service prerequisites. This tender emphasizes robust service support, warranty considerations, and compliance with supplier GST obligations.

Technical Specifications & Requirements

  • Product category: Customized Lithium-ion battery with Battery Management System (BMS); no explicit technical specs published.
  • Documentation flow: GST invoice copy and GST portal payment screenshot must accompany GeM invoice.
  • Authorisation: OEM authorization form/certificate with full OEM/Original Service Provider details.
  • After-sales: Imported products must have an Indian office for after-sales service; dedicated toll-free service number and escalation matrix required.
  • Service footprint: Functional service center presence in the relevant state is expected.
  • Regulatory: Compliance with GST applicability as quoted; GST reimbursement as actuals or at applicable rates, whichever is lower.

Terms & Eligibility

  • Option clause: Purchaser can increase/decrease quantity by up to 25% of bid quantity at contract; delivery timelines adjusted accordingly.
  • GST handling: Invoice must reflect GST; payment terms align with GST refunds where applicable.
  • Manufacturer/OEM requirements: Authorized Distributors must submit OEM authorization; for imported items, Indian after-sales support must be guaranteed.
  • Service commitments: Dedicated toll-free contact and escalation matrix required; service centers must exist in the relevant state.

Key Specifications

  • Product/service: Customized Lithium-ion battery with Battery Management System (BMS)

  • Quantity flexibility: up to 25% variation during contract and currency extension

  • GST handling: GST payable as per actuals or lower quoted rate; GST invoice and GST portal payment screenshot required

  • OEM/Authorization: Manufacturer authorization form (OEM/DS) mandatory for all bidders

  • After-sales: Indian registered office for imported items; dedicated toll-free service number and escalation matrix

  • Service centers: Functional service center presence in the relevant state

Terms & Conditions

  • Quantity variation up to 25% at contract award and during currency with adjusted delivery period

  • GST invoice and GST payment proof must accompany GeM invoice

  • OEM authorization required; for imported items, India-based after-sales support obligatory

  • Dedicated toll-free service line and escalation matrix must be provided

  • Service center availability in the state of deployment is required

Important Clauses

Option Clause

Purchaser may increase/decrease bid quantity by up to 25% at contract, with corresponding delivery period adjustments starting from last delivery date.

GST Invoice Submission

GeM invoice must include scanned GST invoice and GST portal payment screenshot; GST rates to be applied as per actuals or lower quoted rate.

Manufacturer Authorization

Bidder must submit OEM/Original Equipment Manufacturer authorization with full details if bidding as authorized distributor.

Bidder Eligibility

  • OEM authorization or valid authorization from manufacturer

  • Evidence of after-sales service capability in India (for imported products)

  • Dedicated toll-free service number and escalation matrix provided

  • Functional service center located in the state where deployment is planned

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customized Lithium-ion battery with Battery Management

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Jodhpur

Delivery Pincodes

342037

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Akshay Roop Rai342037,iHub Drishti Foundation, IIT JODHPUR, NH- 62, Karwar, JodhpurJodhpurRajasthan342037160-

Authority Records

MINISTRY OF EDUCATIONHIGHER EDUCATION DEPARTMENTINDIAN INSTITUTE OF TECHNOLOGY

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Documents 3

GeM-Bidding-9417468.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

GST invoice and GST payment screenshots uploaded in GeM

4

OEM/Manufacturer authorization form with details (name, designation, address, email, phone)

5

Evidence of after-sales service capability in India (for imported products)

6

Dedicated toll-free service number and escalation matrix details

7

Proof of functional service center in the designated state

8

Any other bidder compliance certificates requested by Terms and Conditions

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for lithium ion battery with BMS tender in IIT India 2026?

Bidders should submit OEM authorization, GST registration, PAN, and GST payment proof with GeM invoice. Ensure after-sales service capability in India, provide toll-free service numbers, and escalation matrix. Follow the 25% quantity option clause and ensure service centers are available in the deployment state.

What documents are required for the IIT battery tender submission?

Required documents include GST registration, PAN, OEM authorization, GST invoice and payment screenshot, evidence of after-sales service capability in India, toll-free service number, escalation matrix, and proof of a state-based service center.

What are the delivery and quantity terms for this battery tender?

The buyer may vary quantity up to 25% of bid quantity at contract, with delivery period adjustments based on the last delivery date. If extended, additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.

What service and support requirements are specified for imported batteries?

Imported products must have a registered Indian office for after-sales service; bidder must provide a dedicated toll-free service number and an escalation matrix; service centers must be functional in the deployment state.

How is GST handled in this GeM-based battery procurement?

GST invoicing must be uploaded, with GST payment confirmation screenshot. GST will be reimbursed as actuals or as per applicable rates, whichever is lower, not exceeding the quoted GST percentage.

What qualifies as eligible OEM authorization for this IIT tender?

Bidder must furnish a Manufacturer Authorization form/certificate including OEM name, designation, address, email, and phone; authorization must cover the bid scope of lithium-ion battery with BMS.

What deliverables demonstrate service center availability in the deployment state?

Submit proof of a functional service center in the State where deployment is planned, including address, contact details, and service response commitments to meet after-sales support requirements.

When is GeM invoice submission and payment due for this tender?

Submit the GST invoice with GeM along with GST payment proof; payment terms align with GST handling and related regulations; ensure compliance with all GST-related reimbursements and rates.

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