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Indian Army A3/A4 MFP and All-in-One PC Tender 2026 – India Government Procurement, ISO/IEC Standards

Bid Publish Date

18-Jun-2026, 5:31 pm

Bid End Date

09-Jul-2026, 6:00 pm

EMD

₹16,500

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Progress

Issue18-Jun-2026, 5:31 pm
AwardPending
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Quantity

7

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Indian Army (Department Of Military Affairs) seeks procurement of A3 Size Multifunction Printer (MFP) (Q2), A4 and Legal Size MFP (Q2), and All in One PC (V2) (Q2) under a government tender in India. The bid carries an EMD of ₹16,500. Specific location details are not disclosed. The scope targets modern office imaging and multifunctional capabilities, with emphasis on compliant printing performance, duplexing, and network connectivity. Bidders must demonstrate prior government supply experience and provide OEM authorization where applicable. The procurement aims to refresh standard office automation across Army premises with reliable warranty terms and optional extended coverage.

Technical Specifications & Requirements

  • Product categories: A3 Size MFP (Q2), A4/Legal Size MFP (Q2), All-in-One PC (V2) (Q2)
  • Printing technology and features: general product information, auto duplexing, scanning/copying capabilities, original document feeder, multiple paper trays
  • Memory/Storage: RAM, storage capacity, processor details; RAM type; RAM size in GB; storage capacity in GB
  • Connectivity: network options and ports; on-site warranty and extended warranty terms
  • Physical: standard base, RAM, storage, display and input devices
  • Certification: on-site and extended warranty terms; no explicit ISI/ISO numbers provided in data
  • Delivery and service: warranty arrangements, service levels, and installation expectations
  • Quality/obsolescence: not obsolete within 1 year residual life per OEM policy; GST handling and invoice in consignee name

Terms & Eligibility

  • EMD: ₹16,500; payment terms not fully disclosed in data
  • Experience: bidder or OEM must have supplied similar category products to govt bodies for 3 years with contract copies
  • Manufacturer Authorization: OEM/authorized distributor form required
  • Option clause: purchaser may increase/decrease quantity up to 50%; delivery period adjustments follow prescribed formula
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST compliance per bidder; vendor code creation documents
  • Payment/documents: invoices to be issued in consignee name with GSTIN; non-assignment clause

Terms & Conditions

  • Key Term 1: EMD of ₹16,500 required; ensure funds via DD/online per tender rules.

  • Key Term 2: 3 years govt supply experience; submit contracts to support eligibility.

  • Key Term 3: OEM authorization mandatory for distributors; submit authorization form with bid.

Important Clauses

Payment Terms

Invoices must be raised in the consignee name with the consignee GSTIN; GST is reimbursed per actuals or applicable rate, whichever is lower, subject to quoted GST%.

Delivery Schedule

Option clause permits quantity adjustment up to 50% of bid quantity; delivery period adjustments follow the stated calculation with minimum 30 days.

Penalties/Liquidated Damages

Lack of explicit LD figures in data; ensure compliance with delivery timelines and warranty obligations to avoid penalties.

Bidder Eligibility

  • Not under liquidation, court receivership, or similar financial distress

  • Regularly manufactured/supplied same or similar category products to govt bodies for 3 years

  • OEM authorization from the product manufacturer or approved distributor

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 7

GeM-Bidding-9303942.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Historical Data

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

9

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for Indian Army A3/MFP tender in India 2026

Bidders must meet eligibility criteria including 3 years govt supply experience, OEM authorization, and provide bid security/EMD of ₹16,500. Prepare GSTIN, PAN, cancelled cheque, EFT mandate, and project contracts showing similar deployments to govt bodies. Ensure invoices honor consignee GSTIN and delivery terms.

What documents are required for Indian Army A3/MFP procurement

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and evidence of 3 years govt supply. Include contracts with govt organizations showing quantity and value, along with financial statements and bidder code creation documents per terms.

What are the technical specifications for A3/A4 MFP procurement

Requested items include A3 and A4/Legal size MFPs with auto duplexing, scanning/copying features, original document feeder, RAM and storage specifications, connectivity options, and on-site/extended warranty. Exact ISO/IEC performance targets are not numerically specified in the data.

When is the delivery deadline for Indian Army MFP tender

The exact delivery deadline is not provided; however, the terms permit a 50% quantity option and minimum 30 days additional delivery time when options are exercised. Plan for phased delivery aligned to the extended delivery period if the option is invoked.

What are the EMD and payment terms for this procurement

EMD is ₹16,500. Payments are to be made with invoices in the consignee name and GSTIN; GST reimbursement is per actuals or applicable rates, whichever is lower, within agreed terms. GST handling follows standard govt procedures.

What is required for OEM authorization in this bid

Provide an OEM authorization/certificate detailing distributor details, including name, designation, address, email, and phone number. This authorization must accompany the bid if the bidder is an authorized distributor or service provider.

What is the scope of the option clause in this tender

Purchaser may adjust quantity by up to 50% at contract award. During currency, quantities may increase/decrease at contracted rates with delivery time adjusted by the specified formula, ensuring a minimum 30 days extra time if needed.

What warranties are expected for Indian Army MFPs

On-site warranty is specified in the data; extended warranty terms are also allowed. Bidders should confirm the duration in years and the scope of coverage, including parts, labor, and response times, in the final bid response.

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