Procurement Opportunity: Laptops for distribution to the SC/ST Category Students of UAS, Dharwad in KARNATAKA

Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders. 

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Reputed manufacturing companies/OEMs/ authorized dealers or representative of a manufacturer in the field of Laptops / similar equipment are only eligible to participate in tender

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Government Institutes / Universities etc.,

a) If the tenderer is a manufacturer, he must have manufactured, tested and supplied the Laptops similar to the type specified in the Schedule of requirements upto atleast 80% of the quantity required in any one of the last 3 years. The Laptops offered for supply must be of the most recent series models incorporating the latest improvements in design. The models should be of latest model and be in satisfactory operation for last 12 months as on date of tender opening. b) If the tenderer is a authorized representative of manufacturer he must have supplied, installed and commissioned satisfactorily atleast 30% of the quantity similar to the type specified in the schedule of requirements in any one of the last 3 years and be in satisfactory operation for at least 12 months as on date of tender opening. (Section VII of standard tender documents)

EMD The Participating bidder will have to pay Earnest Money Deposit EMD of Rs. 61,050-00 Compulsorily through eProcurement Portal by anyone of the modes as specified in the e-procurement system. Micro and small enterprises registered with NSIC under a single point vendor registration scheme, shall be facilitated by providing tenders sets free of cost, exempting from payment of EMD during purchases by all government department and state owned PSUs. However, the agencies claiming EMD Exemption should enclose the letter of confirmation about the agency . . . . . Name of the Agency is eligible for exemption of EMD for supply of Laptops from the competent authority, along with NSIC Certificate. The bidders having only MSME Udyam Registration Certificate have to compulsorily make the payment of the EMD. Non-compliance by the Tenderer to any conditions will entail rejection of the tender and forfeiture of the EMD.EMD will be returned to the bidders after finalization of the bid

The details of the tender can be had & downloaded through e-Procurement portal http://kppp.karnataka.gov.in and the suppliers / bidders have to participate in tender online only. Bidders have to get updated with the corrigendum/addendum (if any) issued online from time to time on the e-Procurement Portal during the entire tender process

Technical Bid: The Technical bid should be complete in all respects and contain all information about the Laptops as per the tender specifications. It should not contain any price.

The Purchaser reserves the right to accept or reject any tender, based on the product quality and specification. During the supply of laptops by the successful bidder, each laptop will be tested by the purchaser and third party inspection will also be conducted.

Bidders must upload all the required documents, otherwise the tender shall be considered as non responsive.

Commercial Bid: Commercial bid for supply of 111 Laptops as specified in the e-Procurement system shall be submitted electronically. The bidder should quote the price including applicable GST, Transportation, Theft and accidental insurance & any other Charges for providing the Laptops, in the required format as specified in the e- procurement system.

The quantity shown in the tender is approximate and liable to vary.

Successful Tenderer has to deposit a sum equal to 5% of the total value of the quoted price as Security Deposit in addition to Earnest Money Deposit. Security Deposit will be returned after completion of warranty period and satisfactory working of equipment The SD and EMD amount will not earn any interest

The successful Tenderer shall execute an agreement on a stamp paper of Rs.500/- within ten days from the date of issue of letter of acceptance agreeing to the conditions of supplying Laptops / providing service, commissioning, and testing within the stipulated period. If the Tenderer does not comply the said condition within the stipulated period, the tender will be rejected and EMD and Security Deposits will be forfeited.

In case of any dispute arising out of this contract, the decision of the University is final.

Successful Tenderer should complete the work of supply of the item within 30 days of issuing the supply order / as mentioned in the supply order.

Payment will be made after satisfactory supply of Laptops, installation, commissioning, any other basic or necessary arrangements / fittings, works, etc required for proper functioning of the Equipment

The University reserves the right to accept, reject or postpone any or all of the Tenders without assigning any reasons thereof. The agencies may please note that, the university is at its discretion to withdraw any or all the items invited under the subject notification at any time.

All disputes arising out of or in any way connected with the Agreement shall be deemed to have arisen in the court of Dharwad jurisdiction.

Conditional tenders are liable for rejection.

Firms under common ownership should not participate in the same tender. If the partners / proprietors of the firms are identical, they are not allowed to participate in the same tender.