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Madhepura District Panchayats Library Furniture Procurement Tender Bihar 2026 - Gram Panchayat Madhuban Library Books & Repair Works

Bid Publish Date

11-Jul-2026, 10:00 pm

Bid End Date

22-Jul-2026, 9:00 pm

Location

MADHEPURA , BIHAR
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Progress

Issue11-Jul-2026, 10:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

WATER LEVEL RECORDER FURNITURES

Tender Overview

Organization: Madhepura District Panchayats, under the Department of Panchayati Raj, invites bids from suppliers for multiple procurement lines including Gram Panchayat Madhuban library furniture and books, along with repair, maintenance, and installation of plant and systems. Location: MADHEPURA, BIHAR - 852101. The tender lacks published BOQ items or estimated value, and no explicit EMD is stated in the provided data. A distinctive feature is the amalgamation of multiple procurement streams under one call, potentially broadening supplier eligibility. The presence of a single service-provider requirement note suggests on-ground service coverage may be essential. This tender emphasizes compliance with posted terms and supplier readiness within the state for timely support.

Technical Specifications & Requirements

  • 50% option clause allows contract quantity or duration modification up to 50% at contract issuance, with post-issuance flexibility within the same limit.
  • Certificate compliance is mandatory; failure to upload required certificates can lead to rejection per Bid Document/ATC.
  • An office of the service provider must exist within the consignee's state; documentary evidence is required.
  • An escalation matrix with service support telephone numbers must be provided by the Bidder/OEM.
  • BOQ contains zero items in the provided data, indicating absence of explicit itemized technical specs in the excerpt.

Terms, Conditions & Eligibility

  • The buyer’s ATC indicates mandatory document uploads; lack of certificates may lead to rejection.
  • Service provisions must be supported by a local in-state office; evidence required.
  • Escalation contacts for service support must be supplied by bidders and OEMs.
  • The data provided lacks explicit Start/End dates, estimated value, and EMD details; bidders should verify these in the full tender package and ensure compliance with generic procurement documentation.

Key Specifications

  • Total BOQ items: not listed in provided data

  • Procurement lines referenced: library furniture and books, repair/maintenance/installation of plant/systems/equipment

  • 50% option clause allowed on quantity or duration adjustments; post-issuance adjustments up to 50%

  • Service-provider in-state office requirement with documentary evidence

  • Escalation matrix for service support required from Bidder/OEM

Terms & Conditions

  • 50% quantity/duration adjustment option at contract issue; post-issuance limit up to 50%

  • Mandatory certificate uploads as per Bid Document/ATC; non-submission may lead to rejection

  • Local in-state service-provider office evidence required; escalation matrix must be provided

Important Clauses

Payment Terms

Not specified in provided data; bidders should verify terms in full tender package

Delivery Schedule

Not specified in provided data; verify delivery/installation timelines in the complete tender document

Penalties/Liquidated Damages

Not specified in provided data; check ATC for any LD or performance bond requirements

Bidder Eligibility

  • Must upload all required certificates as per Bid Document/ATC

  • Demonstrate service capability with in-state office evidence

  • Provide a functional escalation matrix for after-sales service

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT MADHUBAN; PROCUREMENT OF LIBRARY FURNITURES AND BOOKS; SUPPLIER

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Madhepura

Delivery Pincodes

852101

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Kaleshwar Paswan852101,Village- Madhuban, Ward no-12, Near Durga Asthan, UdakishungangMadhepuraBihar852101Project / Lumpsum Based-Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0

Authority Records

PANCHAYATI RAJ DEPARTMENTDISTRICT PANCHAYATS

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Documents 6

GeM-Bidding-9594975.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Bidder must submit all certificates sought in the Bid Document/ATC and any Corrigendum

2

Proof of service-provider office located in the state of the consignee with documentary evidence

3

Escalation matrix with service support telephone numbers

4

Any generic mandatory documents commonly required for government tenders (GST registration, PAN, experience certificates, financial statements, technical compliance certificates, OEM authorizations) if specified in full tender package

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for library furniture tender in Madhepura Bihar 2026?

Bidders should review the Bid Document/ATC for certificate requirements, ensure an in-state service-provider office with documentary evidence, and prepare an escalation matrix for service support. The tender allows a 50% quantity/duration adjustment post-issuance; confirm all terms, including any missing EMD or value details, in the full package.

What documents are required for Madhepura district panchayats procurement bids?

Required documents include all certificates specified in the Bid Document/ATC, proof of in-state service-provider office, escalation matrix, and typical bid documents such as GST registration, PAN, experience certificates, and financial statements, if mandated in the full tender package.

What are the technical specifications for the Gram Panchayat Madhuban items?

Technical specifics are not listed in the provided excerpt. Bidders must refer to the full tender package for library furniture, books, and repair/maintenance items, plus any equipment installation standards and service levels requested by the Madhepura District Panchayats.

When is the delivery timeline for this Madhepura tender?

Delivery timelines are not specified here; bidders must consult the complete tender document to confirm installation and delivery schedules, as well as any milestones and penalties.

What is the EMD requirement for the Madhepura procurement?

EMD details are not provided in the excerpt. Check the full Bid Document for the exact EMD amount or percentage and receipt method, plus any exemption criteria if applicable.

How to verify eligibility for in-state service support for Bihar tenders?

Eligibility requires proof of a local service-provider office within the consignee state and a functioning escalation matrix. Prepare documentary evidence showing local address, contact channels, and service capability aligned with the tender terms.

What are the key terms to watch for in service & support clauses?

Key terms include the requirement for an escalation matrix, verified service-provider presence in-state, and timely post-sale response expectations. Ensure contact numbers are valid and the matrix covers both routine and emergency scenarios as stated in the ATC.

Where to find the official ATC and attachments for this bid?

The ATC and attachments are available via the tender portal as linked documents within the buyer-added terms; applicants should click the provided link to view the complete ATC and any corrigenda, ensuring all mandatory certificates are uploaded.

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