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GEM

Odisha Primary Education Program Authority procurement for Band & Uniform Equipment in Malkangiri Odisha 2026

Bid Publish Date

29-Jun-2026, 7:50 pm

Bid End Date

15-Jul-2026, 3:00 pm

EMD

₹1,00,000

Location

MALKANGIRI , ODISHA
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Progress

Issue29-Jun-2026, 7:50 pm
AwardPending
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Quantity

3586

Category

Trumpet

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount: ₹100,000
  • • Geographic focus: Malkangiri, Odisha; organization based in Bhubaneswar
  • • Scope includes both musical instruments and band attire/accessories
  • • 20 total BOQ items with quantities undisclosed
  • • Option clause allowing ±25% quantity variation at contracted rates
  • • Delivery-time calculation from last delivery order date with minimum 30 days
  • • ATC document uploaded by purchaser; review for special clauses

Categories 7

BARITONE HORNS STRIP FUME HOODS BARREL FIRST AID BOX BACKHOE SUPPLY OF SCHOOL UNIFORM

Tender Overview

Organization: Odisha Primary Education Program Authority (opepa), Bhubaneswar. Procurement: Band equipment and related attire items listed under School And Mass Education Department Odisha for delivery to MALKANGIRI, ODISHA 764044. Category spans musical instruments (trumpet, clarinet, alto saxophone, euphonium, bass drum, side drum, cymbal) and band apparel (band master stick, band jacket coat, band trouser skirt, cap with plume, white shirt, necktie, waist belt, white gloves, shoes, shoulder cord, epaulettes, drum major baton, sash). EMD: ₹100,000. Items:BOQ shows 20 total items with unspecified quantities. Delivery guidance: option clause allows quantity variation up to ±25% with corresponding delivery-time mechanics. This tender emphasizes flexible quantity management and adherence to contract rates while maintaining delivery timelines.

Technical Specifications & Requirements

  • No explicit technical specifications provided in tender data; however, the scope includes:
    • Product categories: musical instruments (trumpet, clarinet, alto saxophone, euphonium, bass drum, side drum, cymbal) and band attire accessories (master stick, jacket coat, trousers/skirt, plume cap, white shirt, necktie, waist belt, gloves, shoes, shoulder cord, epaulettes, baton, sash).
    • Quantity detail: 20 items in BOQ; exact quantities not disclosed.
    • Delivery terms: option clause enables 25% quantity variation during contract; delivery period calculated from last delivery order date; minimum extension rule of 30 days.
    • EMD/financials: EMD amount specified as ₹100,000.
    • Experience/Compliance: no specific standards (IS/ISO) mentioned in available data; ATC uploaded but not disclosed here.
  • Contractual flexibility: supplier must accommodate up to 25% order variation at contracted rates.
  • Geographic scope: procurement for Odisha with supply to Malkangiri.
  • Risk/quality expectations: not detailed; bidders should anticipate standard government procurement compliance and SAFETY/fit-for-purpose considerations for band gear and attire.

Terms, Conditions & Eligibility

  • EMD: ₹100,000 to be deposited as specified in tender terms.
  • Quantity flexibility: up to 25% up-/down-supply variation during contract; payment of extra quantity at original rates; extended delivery periods governed by calculated formula.
  • Delivery timeline: delivery period starts from last date of original delivery order; if extended, additional time follows the option-variation formula with a minimum of 30 days.
  • ATC/ATC document: purchaser uploaded ATC document; bidders should review for any special terms.
  • Submission requirements: comply with standard government procurement documents; terms indicate the necessity to adhere to option clause and delivery mechanics.
  • Geographic eligibility: supply to Malkangiri, Odisha; organization is Bhubaneswar-based.
  • Compliance: bidders must be prepared to fulfill 20-item BOQ with unspecified quantities and ensure quality of both instruments and attire.

Key Specifications

  • Product categories: trumpet, clarinet, alto saxophone, euphonium, bass drum, side drum, cymbal

  • Band master stick, band jacket coat, band trouser skirt, cap with plume, white shirt, necktie, waist belt, white gloves, shoes, shoulder cord, epaulettes, drum major baton, sash

  • Total quantity: 20 items in BOQ; exact quantities not disclosed

  • EMD: ₹100,000

  • Delivery terms: ±25% quantity variation; minimum 30 days extra delivery time if extension occurs

  • Delivery location: MALKANGIRI, ODISHA 764044

  • ATC document uploaded by buyer; bidders to review for terms

Terms & Conditions

  • EMD of ₹100000 required with bid submission

  • Quantity variation up to 25% at contracted rates

  • Delivery period starts from last date of original order; extended time rules apply

Important Clauses

Payment Terms

Contracted rates apply to increased/decreased quantities; payment terms aligned with delivery milestones per ATC.

Delivery Schedule

Delivery period calculated from the last date of the original delivery order; minimum 30 days extension rule if option clause exercised.

Penalties/Liquidated Damages

Not specified in available data; bidders should review ATC for LD provisions.

Bidder Eligibility

  • Proven experience in supplying musical instruments or band attire to educational institutions

  • Financial stability evidenced by audited statements

  • Compliance with GST and PAN requirements; authority to bid for Odisha government projects

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Trumpet , Clarinet , Alot Saxuphone , Euphonium , Bass drum , Side Drum , Cymbol , Band Master Stick , Band Jacket coat , Band Trouser skirt , Cap with plume , White Shirt , Necktie , Waist Belt , White Gloves , Shoes , Shoulder Cord , Epaulettes , Drum Major Baton , Sash

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

12

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Malkangiri

Delivery Pincodes

764048

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Satyabrata Mishra764048,DISTRICT PROJECT OFFICE SAMAGRA SHIKSHA, MALKANGIRI Near DISTRICT COURT, MALKANGIRIMalkangiriOdisha7640484445-

Authority Records

SCHOOL AND MASS EDUCATION DEPARTMENT

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Documents 5

GeM-Bidding-9492975.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Odisha Primary Education Program Authority Bhubaneswar Band Uniforms & Musical Instruments Tender 2025 - EMD ₹200000, 25% Quantity Flex, ISI/ISO Standards

Odisha Primary Education Program Authority (opepa) Bhubaneswar

SUNDERGARH, ODISHA

Posted: 6 January 2026
Closed: 21 January 2026
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Odisha Primary Education Program Authority musical instruments procurement Bhubaneswar Kendujhar ISO 9001 2025

Odisha Primary Education Program Authority (opepa) Bhubaneswar

KENDUJHAR, ODISHA

Posted: 27 October 2025
Closed: 11 November 2025
GEM

Trumpet,Saxophone,Clarinet,Euphonium,Side Drum,Bass Drum,Piccolo,Skin Side Drum,Skin Base Drum,Belt

Kendriya Vidyalaya Sangathan

GORAKHPUR, UTTAR PRADESH

Posted: 23 August 2025
Closed: 23 September 2025
GEM

Trumpet,Saxophone,Clarinet,Euphonium,Side Drum,Bass Drum,Piccolo,Skin Side Drum,Skin Base Drum,Belt

Kendriya Vidyalaya Sangathan

VARANASI, UTTAR PRADESH

Posted: 19 August 2025
Closed: 9 September 2025
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Bb Clarinet,Bb Trumpet,Alto Saxophone,Bb Euphonium,Key Trombone,Bass Drum,Side Drum,Cymbal,Band Lea

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Posted: 6 August 2025
Closed: 27 August 2025
GEM

Bill of Quantities (BOQ) 20 Items Sign in for GEM prices

#1

Trumpet

B Flat

44 pieces Delivery: 45 days
#2

Clarinet

B Flat

55 pieces Delivery: 45 days
#3

Alot Saxuphone

E Flat

22 pieces Delivery: 45 days
#4

Euphonium

B Flat

22 pieces Delivery: 45 days
#5

Bass drum

26 inch complete set

11 pieces Delivery: 45 days
#6

Side Drum

14 inch complete set

22 pieces Delivery: 45 days
#7

Cymbol

12 inch Brass

11 pieces Delivery: 45 days
#8

Band Master Stick

18 inch shisam

11 pieces Delivery: 45 days
#9

Band Jacket coat

Similar design

660 pieces Delivery: 45 days
#10

Band Trouser skirt

Matching with strip

660 pieces Delivery: 45 days
#11

Cap with plume

With plume

660 pieces Delivery: 45 days
#12

White Shirt

Swiss Cotton

660 pieces Delivery: 45 days
#13

Necktie

Golden

660 pieces Delivery: 45 days
#14

Waist Belt

Synthetic

660 pieces Delivery: 45 days
#15

White Gloves

Cotton

660 pieces Delivery: 45 days
#16

Shoes

Leather

660 pieces Delivery: 45 days
#17

Shoulder Cord

Golden braided

660 pieces Delivery: 45 days
#18

Epaulettes

Golden/Silver

660 pieces Delivery: 45 days
#19

Drum Major Baton

Durable Metal

22 pieces Delivery: 45 days
#20

Sash

Golden

154 pieces Delivery: 45 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar band instrument and apparel procurement

4

Financial statements (latest, audited if available)

5

EMD payment receipt or online payment confirmation

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable for instruments)

8

Any ATC-specific documents uploaded by purchaser

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Odisha band instruments tender in Malkangiri 2026?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD ₹100,000. Review ATC terms, ensure OEM authorization if needed, and prepare 20-item BOQ with exact instrument and attire specifications. Adhere to ±25% quantity variation and delivery timing rules from the last order date.

What documents are required for the Odisha music equipment bid?

Required documents include GST certificate, PAN card, at least one experience certificate in similar procurement, audited financials, EMD receipt, technical compliance documents, OEM authorizations if applicable, and ATC-derived forms. Ensure all documents are consistent with the terms of the buyer uploaded ATC.

What are the delivery terms for the band attire tender in Odisha?

Delivery can be adjusted up to ±25% of the contracted quantity. Delivery period starts from the last date of the original order; extended time follows a formula and carries a minimum 30 days, ensuring flexibility for quantity changes during contract execution.

Which items are included in the BOQ for this Odisha procurement?

The BOQ comprises 20 items covering musical instruments (trumpet, clarinet, alto saxophone, euphonium, bass drum, side drum, cymbal) and band attire components (jacket coat, trousers/skirt, cap with plume, shirt, tie, belt, gloves, shoes, shoulder cord, epaulettes, baton, sash). Exact quantities are not disclosed in the data provided.

What is the EMD amount for the Odisha band procurement?

The EMD for participation is ₹100,000. Submit the payment receipt with the bid as proof of EMD deposit; ensure compliance with buyer ATC terms for online or DD submission as specified.

Are there any specific standards or certifications required?

The tender data does not specify IS/ISO standards in the available information. Bidders should review the uploaded ATC document for any special compliance or brand/OEM requirements and prepare to demonstrate capability in providing musical instruments and ceremonial band attire.

When is the delivery timeline for additional quantities under this tender?

If the purchaser exercises the option clause, the additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the process continues under contracted rates for the extended period.

What is the geographic scope for this Odisha procurement?

Supply is required for MALKANGIRI, Odisha (764044). The organization handling the tender is based in Bhubaneswar, Odisha, and the procurement pertains to School and Mass Education Department under the Odisha government.

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