Western Railway Sleeping Bag Tender Mumbai Maharashtra 2026 ISI/NABL Tested & Advance Sample Ready

Tender Overview

The procurement is issued by Western Railway for the supply of Sleeping Bags (Light Weight) intended for defense use, located in Mumbai, Maharashtra. The estimated contract value is ₹10,452,500 with an EMD of ₹209,050. The scope covers full supply of goods, with option to adjust quantity up to 25% during or after award, at contracted rates. Inspections may be conducted by RITES (pre-dispatch) or at the consignee site, and the buyer reserves post-acceptance inspection rights. The tender emphasizes defense-grade validation, including test reports from designated labs and advance sample approval prior to supply. Unique elements include defense registration checks and mandatory sample concurrence, shaping a stringent procurement of portable sleeping bags for field operations.

Technical Specifications & Requirements

• Product category: Sleeping Bags (light weight) suitable for defense use; sizes to be confirmed by bidder.
• Registration: Confirm whether bidder or item is registered with any Defense Authority.
• Test Reports: Provide evidence from AHSP/NABL/ILAC accredited labs or Central Government Lab confirming conformity; be prepared to furnish reports on demand.
• Advance Sample: Bidder must agree to supply Advance Sample(s) for buyer approval before commencing supply.
• Inspection: Pre-dispatch inspection by RITES (seller premises) or Post Receipt Inspection at consignee site.
• Scope: Supply of Goods only; bid price must include all costs.
• EMD/Certification: Upload required certificates as per bidding documents; provide DD-based PBG option if applicable.

Terms, Conditions & Eligibility

• Option Clause: Buyer may increase/decrease quantity by up to 25% of bid quantity; delivery period adjusts based on the extended quantity.
• Inspection Agencies: Pre-dispatch via RITES; Post-receipt at consignee site.
• Eligibility: Manufacturer or Authorized Agent must have supplied similar sleeping bags to Indian Armed Forces/Defense for at least 20% of bid quantity in the last three financial years (FY 2023-24 to 2025-26) and current year up to bid closing date.
• Documentation: Authorizations from principal for authorized agents; all relevant tender-specific certificates must be uploaded.
• Payment Security: Performance security via Account Payee DD or PBG; DD to be in favor of PFA/WR at PFA/WR-CCG; hard copy within 15 days of award.
• Delivery & Penalties: Comply with delivery timelines; penalties or LD as per contract terms, with acceptance by consignee/inspector.