GEM

Indian Army Hedge Trimmer Procurement 2025 GEM Portal - Department Of Military Affairs, India, ISI-compliant quality terms

Bid Publish Date

27-Nov-2025, 1:58 pm

Bid End Date

02-Dec-2025, 2:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue27-Nov-2025, 1:58 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM installation requirement and OEM-authorized reseller participation
  • • 3 years of government/PSU supply experience required
  • • 25% quantity increase/decrease option during/after contract, with proportional delivery extension
  • • GST invoicing through GeM with GST payment screenshot required
  • • PAN, GSTIN, cancelled cheque, EFT mandate submission mandatory
  • • Primary product value criterion applies to bunch bids

Categories 2

CUTTER HEDGE TRIMMER

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for the purchase of a HEDGE TRIMMER/HEDGE CUTTER through the GeM portal in 2025. The scope includes Supply, Installation, Testing, Commissioning, and Operator Training, with the option to increase order quantity by up to 25% during and after contract formation. Delivery timing rules allow extension based on the extended period formula, with a minimum 30-day extension. Bidders must demonstrate 3 years of regular government or PSU supply experience and provide OEM authorization where applicable. The contract requires adherence to on-site OEM/Authorized reseller deployment for installation/commissioning and mandates GST-compliant invoicing through GeM, including GST payment confirmation screenshots. The bid must include a PAN, GSTIN, cancelled cheque, and EFT mandate. The scope also includes statutory clearances if required and full cost coverage in the bid price.

Technical Specifications & Requirements

  • Product: HEDGE TRIMMER/HEDGE CUTTER; no detailed technical specs published in the tender data.
  • Scope: Supply, Installation, Testing, Commissioning, Training of operators.
  • Compliance/Delivery: OEM installation must be performed by OEM or OEM-certified resources; authorized distributor/OEM authorization required with bid.
  • Documentation: Upload PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid; GST invoice and GST payment screenshot on GeM portal.
  • Experience/Turnover: Bidder or OEM must have 3 years of regular government/PSU supply history; primary product in bunch bids must meet turnover criteria.
  • Financials: Minimum average annual turnover referenced; exact value not disclosed in the provided data.
  • Price/Quantity: Option to adjust quantity by up to 25%; delivery periods extend proportionally with a minimum of 30 days.
  • Additional: Scope includes statutory clearances if any and operator training; bid price to include all costs.

Terms, Conditions & Eligibility

  • EMD/Payment: Not explicitly disclosed; bidders must comply with standard GeM bid terms and GST invoicing process.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization where applicable.
  • Experience: 3 years’ regular supply to Central/State Govt/PSU; copies of contracts to be submitted.
  • Delivery: Delivery extensions allowed per option clause; minimum extension formula applies with a 30-day minimum.
  • Manufacturer/OEM: Installation and commissioning to be performed by OEM or OEM-certified resources; authorization certificate required.
  • Financials: Minimum average annual turnover criterion exists but exact amount not provided in the tender data.

Key Specifications

  • HEDGE TRIMMER/HEDGE CUTTER

  • Supply, Installation, Testing, Commissioning, Operator Training

  • OEM installation by OEM-certified resource or OEM-authorized reseller

  • 3 years govt/PSU supply experience for bidder or OEM

  • 25% quantity option; delivery period calculations with minimum 30 days

  • GST invoice upload and GST payment confirmation on GeM

Terms & Conditions

  • 25% quantity variation rights during/after contract with proportional delivery extension

  • Mandatory OEM authorization and OEM-installation requirement

  • 3 years govt/PSU supply experience with contract copies for verification

Important Clauses

Payment Terms

GST-compliant invoicing via GeM; upload GST invoice and GST payment confirmation screenshot

Delivery Schedule

Delivery period begins after original delivery order; extended period calculated as (increased quantity / original quantity) x original period, min 30 days; option to extend up to original delivery period

Penalties/Liquidated Damages

Not detailed in the tender excerpt; standard GeM terms may apply

Bidder Eligibility

  • Minimum 3 years of regular government or PSU supply experience for the same or similar category products

  • OEM authorization or OEM-certified installation capability

  • Financial capability evidenced by turnover criteria (exact value not disclosed in data)

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

OEM Authorization Form/Certificate (if bidding via distributor/ reseller)

6

Contracts/PO copies to prove 3 years of govt/PSU supply (for relevant years)

7

GST invoice and GST payment screenshot on GeM portal

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for hedge trimmer tender in India Army 2025?

Bidders must provide PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding via distributor. Ensure 3 years of govt/PSU supply experience with contract copies. Include GST-compliant invoice and GST payment screenshot on GeM, and confirm the 25% quantity option terms are acceptable.

What documents are required for government hedge trimmer bid India?

Submit PAN card copy, GSTIN, cancelled cheque, EFT Mandate, OEM authorization if applicable, and contracts proving 3 years of similar govt/PSU supply. Include GST invoice and GeM GST payment confirmation. Ensure installation is by OEM-certified personnel and provide relevant turnover evidence.

What are the delivery terms for 25% quantity variation?

Delivery can be increased or decreased by up to 25% at contract placement and during the currency of the contract. Delivery extensions are calculated by (additional quantity/original quantity) x original delivery period, with a minimum extension of 30 days unless the original period is longer.

What standards or certifications are required for hedge trimmer procurement?

The tender requires OEM/authorized reseller installation capability and concerned documentation; while specific product standards are not published, ensure compliance with GeM GST invoicing and ensure supplier demonstrates 3 years govt/PSU experience and proper manufacturer authorization.

What is the experience criterion for bidders in this hedge trimmer tender?

Bidders or their OEMs must have regularly manufactured and supplied same or similar category products to Central/State Govt/PSU for at least 3 years prior to bid opening. Provide contract copies showing quantities supplied each year.

How to submit GST invoice and payment proof on GeM portal?

Upload scanned GST invoice and a screenshot confirming GST payment on the GeM portal as part of bid submission. Ensure the GSTIN on the invoice matches the bidder’s GST registration and that the invoice covers the full bid price for the supply, installation, testing, and training.

What is required for OEM authorization in this tender?

If bidding via authorized distributor or reseller, submit an OEM authorization form including the OEM/Original Service Provider details: name, designation, address, email, and phone. This ensures OEM-backed installation and post-sales support per the scope.

When will the contract delivery period start for hedge trimmer supply?

Delivery period commences from the last date of the original delivery order. If an extension is exercised, the additional time follows the option clause calculation with a minimum 30-day extension, ensuring supplier readiness for deployment.

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