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District & Sessions Judge Bouddh Odisha security equipment tender 2026: All-in-One PC, MFP, Printers, UPS with ISO/ISI standards

Bid Publish Date

30-May-2026, 7:26 pm

Bid End Date

15-Jun-2026, 8:00 pm

Location

BOUDH , ODISHA
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Progress

Issue30-May-2026, 7:26 pm
AwardPending
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Quantity

18

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The procurement opportunity is issued by the District & Sessions Judge, Bouddh, Odisha (BOUDH 760020) for a suite of office IT and printing equipment, including All-in-One PC (V2), A4 and Legal Size Multifunction Printer (MFP) (Q2), Computer Printer (V2), and Line Interactive UPS with AVR (V2). The tender targets essential IT hardware with on-site warranty and extended warranty provisions; the option clause allows up to 25% quantity variation during and after the contract. The scope includes multiple device categories and required interoperability standards, with delivery terms aligned to project rollout schedules and vendor performance metrics. The procurement is location-specific and ties to government office infrastructure needs, focusing on standard-compliant, vendor-certified devices within the specified product categories.

Technical Specifications & Requirements

  • Product categories: All-in-One PC (V2), A4 and Legal Size MFP, Computer Printer (V2), Line Interactive UPS with AVR (V2)
  • Key features to be validated: processor number, RAM type and size, storage type and capacity, display size, port count, connectivity options, on-site warranty, and extended warranty
  • Printing performance: ISO/IEC 24734 speeds for A4 and A3 in monochrome and colour where applicable
  • Printing and scanning capabilities: duplexing (2-sided) and original document feeder specifications
  • Certifications: factory preloaded OS with certification; ISO/IEC alignment or equivalent
  • Power and reliability: AVR-based UPS with on-site service; installation and support commitments
  • Delivery & quantity flexibility: Buy-back option for up to 25% additional quantity at contracted rates; delivery schedule anchored to last delivery order date
  • General attributes: installation-ready, standard print technology, paper size handling, and connectivity requirements

Terms, Conditions & Eligibility

  • EMD details: not disclosed in data; bidders must verify in terms
  • Delivery timeline: as per option clause and extended delivery period guidance; minimum 30 days for additional time calculations
  • Payment terms: not specified; bidders should prepare for standard govt terms
  • Documentation: GST certificate, PAN, experience certificates, financial statements, technical bid, OEM authorizations
  • Warranty: On-site warranty in years with possibility of extended warranty
  • Quantity variation: up to 25% increase/decrease at contract time and during currency
  • Compliance: bidders must adhere to the Buyer Added Terms and ATC; ensure alignment with IS/ISO standards where applicable

Key Specifications

    • Product categories: All-in-One PC (V2), A4 and Legal Size Multifunction Printer (MFP) (Q2), Computer Printer (V2), Line Interactive UPS with AVR (V2)
    • Minimum printing speeds per ISO/IEC 24734 for A4 and A3 where applicable
    • Duplexing: Auto duplex printing/copying
    • Original Document Feeder Type for scanning/copying
    • RAM: specify RAM Size (GB) and Type of RAM
    • Storage: type and capacity (GB)
    • Display Size: diagonal in inches
    • Ports: number of ports and connectivity options
    • Warranty: On Site Warranty in years, Extended Warranty in years
    • OS: factory preloaded with certification

Terms & Conditions

  • EMD amount and submission method to be confirmed in T&Cs

  • Delivery and quantity flexibility up to 25%, during and after contract

  • On-site warranty plus potential extended warranty terms

Important Clauses

Payment Terms

Payment terms to be specified in final tender; bidders should expect government-standard terms and potential milestone payments

Delivery Schedule

Delivery shall commence after final order; extended delivery time may be calculated using (Increase quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties or Ld terms to be defined in ATC; ensure compliance with delivery timelines and warranty commitments

Bidder Eligibility

  • Experience in supplying office IT hardware and printers to government bodies

  • Demonstrated capability for on-site warranty and maintenance

  • Valid GST registration, PAN, and financial stability documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

MINISTRY OF LAW AND JUSTICE
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Documents 6

GeM-Bidding-9400578.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar hardware procurements

4

Financial statements for the last 1-3 years

5

EMD/Security deposit documentation (if applicable)

6

Technical bid and compliance certificates

7

OEM authorization/Authorization letters from manufacturers

8

Installation and maintenance capability declarations

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for All-in-One PC and MFP tender in Bouddh Odisha 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations along with the technical bid. Ensure availability of on-site warranty and potential extended warranty, and comply with 25% quantity variation as per Buyer Added Terms.

What documents are required for printers and UPS tender in Odisha district court

Required documents include GST certificate, PAN, company financials, experience certificates for similar procurements, technical bid with compliance, OEM authorization letters, and EMD documentation if applicable. Ensure installation and maintenance capabilities are demonstrable.

What standards apply to ISO/IEC printing performance in this bid

Technical specifications reference ISO/IEC 24734 for print speeds in A4/A3 and colour/monochrome outputs. Vendors must provide devices with factory-certified OS and ensure IS/ISO alignment where stated in tender terms.

When is the delivery deadline for Bouddh district office IT equipment

Delivery timing follows the option clause; initial delivery is tied to the last delivery order date, with additional time calculated as (increased quantity/original quantity) × original period, minimum 30 days.

What is the EMD requirement for this government IT tender Odisha

EMD details are not disclosed in the provided data and will be specified in final Terms & ATC; bidders should monitor procurement portal for exact amount, payment method, and validity period.

Which devices are included in the Odisha District procurement tender

Devices include All-in-One PC (V2), A4 & Legal Size MFP (Q2), Computer Printer (V2), and Line Interactive UPS with AVR (V2) with on-site and extended warranty options.

What are the warranty expectations for the Odisha government bid

Expect On Site Warranty in years with optional Extended Warranty. Vendors should provide service commitments and response times as part of the technical bid and ATC terms.

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