Madhya Pradesh Department of Higher Education Integrated PA System Tender 2026 MP - ISO 9001 Compliance & 25% Option

Tender Overview

The opportunity is issued by the Department of Higher Education, Government of Madhya Pradesh, for an Integrated PA System. The scope centers on procurement of a complete PA solution with an emphasis on audio processing, amplification, and public address capabilities. Key commercial mechanics include a 25% quantity variation option during contract execution and a delivery cadence tied to the last original delivery order, with a minimum extension framework of 30 days. The bid requires pre-approval samples, GST and EMD compliance, and ISO 9001 certification from the bidder or OEM. A strong emphasis on standard quality and post-award testing is stated.

Technical Specifications & Requirements

• Product category: Integrated PA System; input channel count for mixer and Total RMS power rating for speakers are listed as primary performance metrics.
• Standards & certifications: ISO 9001 (required), plus references to ISO 14001, CE, ZED, SEDEX & MII in related quality expectations; BIS TOYS IS 9873 and EN1663/ISO-50001 appear in ancillary qualification clauses.
• Documentation & samples: advance sample submission prior to bid end date; upload GST clearance, GSTN certificate, and last three years’ IT returns; samples tested by the college; EMD copy submitted with technical bid and originals within 3 days post bid closing. Delivery and test acceptance follow the specified clause framework.
• Quality & testing: material samples tested for standard quality, with final procurement contingent on certification validation; OEM authorizations may be required for supply.

Terms, Conditions & Eligibility

• EMD required; evidence to be submitted with the technical bid; original copy due within 3 days after bid closing.
• Advance sample(s) required for buyer approval before bid end date.
• GST compliance: GST clearance certificate (last 6 months) and GSTN registration (latest GSTR-3B) must be provided.
• Tax returns: copies of last three years’ income tax returns.
• Quality & certifications: ISO 9001 mandatory; additional certifications may be referenced in ATC clauses; samples and brochure specifications must align with tender parameters.
• Self-declaration: notarized affidavit on non-blacklisting status.
• Warranty/aftercare: not explicitly detailed; ensure compliance with ISO and supplier performance expectations.