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Government Polytechnic Vyara Desk and Bench Set Tender Surat Gujarat 2026 - Education Department Gujarat Procurement

Bid Publish Date

25-Jun-2026, 3:53 pm

Bid End Date

16-Jul-2026, 4:00 pm

Location

SURAT , GUJARAT
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Progress

Issue25-Jun-2026, 3:53 pm
AwardPending
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Quantity

37

Bid Type

Two Packet Bid

Tender Overview

Government Polytechnic Vyara under the Education Department Gujarat invites bids for a Desk and Bench Set for classroom/training areas in Surat, Gujarat. The scope covers comprehensive desking and seating suitable for classroom use, including desks with tops, modesty panels, storage shelves, and accompanying seating benches. The bid indicates a flexible quantity clause up to 25% increase/decrease at contracted rates, with delivery timing linked to the original and extended delivery periods. A service-centre presence within the state, toll-free support, and a 1-year OEM warranty are required. This procurement emphasizes on-site installation, maintenance readiness, and post-sale service delivery across consignee locations.

Technical Specifications & Requirements

  • Product category: Desk and seating set comprising desks and seating benches with frames, tops, lamination, and storage options
  • Desk parameters include: height, width, depth, thickness of top and frame; modesty panel availability and material; storage shelf type; and bench specifics: frame material, bench top thickness, seating height/width, backrest presence
  • Lamination and top finishes: laminate type and edge finish; side lamination on desk top and bench top
  • Seating features: armrests, backrest, and seating material with dimensions in mm including frame/bench frame thickness
  • Structural notes: acceptable frame materials, finish options, and whether a desk has integrated storage
  • Compliance expectations: explicit inclusion of these technical attributes as part of bid evaluation
  • Delivery readiness: installation/commissioning and training components to be covered
  • Warranty: 1-year OEM warranty from final acceptance/installation

Terms & Eligibility

  • Option clause permits ±25% quantity variation at contracted rates; delivery extension rules apply with a minimum 30 days
  • Bidder must not be under liquidation or bankruptcy; provide an undertaking
  • Service centres: mandatory in-state presence or establishment within 30 days of award; on-site/carry-in warranty conditions apply
  • Dedicated toll-free service line and escalation matrix required
  • Warranty: 1 year from final acceptance; OEM warranty certificates to be submitted at delivery; after-sales service network in INDIA required

Key Specifications

  • Desk and Seating Set with desk top, frame, lamination, modesty panel, storage shelf

  • Dimensions expected in mm: height, width, depth, top thickness

  • Laminate category and edge finish; side lamination on desk top

  • Seating: frame material, bench top thickness, seating height/width, backrest present

  • Modesty panel: presence, material, thickness

  • Warranty: 1 year from final acceptance; OEM warranty certificates

  • Service centre requirements: in-state presence or establishment within 30 days

Terms & Conditions

  • Option Clause: ±25% quantity with contracted rates and extended delivery time rules

  • Service Centre: in-state presence or 30-day establishment post-award

  • Warranty: 1-year OEM warranty with post-sale maintenance capability in INDIA

Important Clauses

Payment Terms

Not explicitly stated; however, warranty and service provisions require OEM support and delivery acceptance before payment release.

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended periods apply per option clause with minimum 30 days.

Penalties/Liquidated Damages

Not specified; implied LDs may be linked to delivery and warranty service commitments as per contract.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Functional service Centre in the State of each consignee location or a plan to establish within 30 days

  • Demonstrated experience in supplying desks and seating sets for educational institutions

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Desk and Bench Set for Classroom/Training Area (Q2)

Authority Records

EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9521404.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Desking and Seating Desk and Bench (Integrated)
Generic Suitable for Age Group (in years) 12+
Generic Number of Seating Capacity 3 Seater
Desk Frame Material of Desk Mild Steel
Desk Finish of Desk Frame Paint, Powder coating
Desk Thickness of Desk Frame Material (mm) 1.2, 1.6
Desk Material of Top of desk BWP Ply
Desk Side of Lamination in Top of Desk Single (Top Side)
Desk Type of Material of Lamination in Top of Desk Laminate
Desk Desk with shelf (under storage) Yes
Desk Desk with Shelf Type Common for all person
Desk Height of Desk Top (in mm) 651 - 750
Desk Width of Desk Top(in mm) 1350 - 1800
Desk Depth of Desk Top (in mm) 300 - 350
Desk Thickness of Desk Top (mm) 18
Modesty Panel in Desk Availability of modesty panel No
Modesty Panel in Desk Modesty Panel Type NA(Without Modesty Panel)
Modesty Panel in Desk Material of Modesty Panel NA(Without Modesty Panel)
Modesty Panel in Desk Thickness of Modesty Panel (in mm) NA(Without Modesty Panel)
Seating Bench Frame Material of Seating Bench Mild Steel
Seating Bench Finish of Bench Frame Paint, Powder coating
Seating Bench Thickness of Frame Material (mm) 0.8, 1.6
Seating Bench Seating Material of Bench Top BWP Ply
Seating Bench Side of Lamination in Bench Top Single (Top Side), Both (Top and Bottom Sides)
Seating Bench Type of Material of Lamination in Bench Top Laminate
Seating Bench Thickness of Bench Top (mm) 18
Seating Bench Seating Height of Bench (in mm) 401 - 450
Seating Bench Seating Width of Bench (in mm) 1050 - 1500, 1350 - 1800
Bench Backrest Bench Backrest Provided No
Bench Backrest Material of Bench Backrest NA(Without Backrest)
Seating Armrest Armrest Provided in Chair/Bench No

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar Desk and Bench Set supply

4

Financial statements or solvency/financial health documentation

5

EMD/Security deposit proof (as applicable)

6

Technical bid compliance certificate or technical specification conformity

7

OEM authorization or authorized dealer certificate

8

Installation, commissioning, and after-sales service capability documents

9

Service centre establishment proof or plan, toll-free support details

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the desk and bench set tender in Surat Gujarat 2026?

Bidders should prepare the submission with GST, PAN, experience certificates, and financials, plus OEM authorization. Ensure service centres are established in-state or plans are provided to do so within 30 days. Adhere to the option clause for quantity changes up to 25%, and include 1-year OEM warranty documentation.

What documents are required for desk and bench set procurement in Gujarat?

Required documents include GST registration, PAN, company financials, past project experience, OEM authorization, installation/maintenance capability, service centre proof, and EMD proof. Technical bid must demonstrate conformity to desk/bench specifications and warranty commitments.

What are the technical specifications for the desk and bench set?

The tender requires desks with top, frame, lamination, modesty panel, and storage shelf; benches with appropriate frame and top materials. Specifications include height/width/depth/thickness, laminate edge details, and potential backrests or armrests, plus a 1-year OEM warranty and in-state service capability.

What is the warranty requirement for this procurement in Gujarat?

The vendor must provide a 1-year OEM warranty from final acceptance or completion of installation. OEM warranty certificates must be submitted at delivery, and after-sales service must be maintained through a well-established service network in India.

What are the delivery and quantity variation terms for this tender?

The buyer reserves the right to +/-25% quantity at contract, with extended delivery time calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days, and possible extensions up to the original delivery period.

How will service centres impact payment and eligibility for the desk tender?

Bidders must have functional service centres in the state or establish one within 30 days of award. Payment will be released after submission of evidence showing the service centre, and toll-free support details must be provided.

What are the eligibility criteria for bidders supplying educational furniture in Gujarat?

Eligibility requires no insolvency proceedings, demonstrated capability to supply desks and benches for classrooms, in-state service support availability, and the ability to maintain an escalation matrix and timely service responses. Documentation must include financial viability and past performance.

What standards or certifications are required for this desk procurement in Surat?

While explicit standards are not listed, the OEM warranty and service requirements imply compliance with product quality and warranty norms. Bidders should provide OEM certifications and installation/training capabilities, plus a documented service network in India.

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