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Mod Sectt Establishment Department Of Defence Leh Wall Paper, Wall Panelling & 65 Inch Smart TV Tender 2026

Bid Publish Date

17-Jan-2026, 8:03 pm

Bid End Date

07-Feb-2026, 9:00 am

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue17-Jan-2026, 8:03 pm
AwardPending
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Quantity

2013

Category

65 Inch Samrt TV

Bid Type

Two Packet Bid

Key Highlights

  • • Interior and AV procurement for Defence Department in Leh, J&K (194101)
  • • Items include: wall paper, wall panelling, sandwich boards, steel tables, 65 Inch Smart TV, ceiling lights
  • • 25% quantity variation right reserved during contract and extension periods
  • • Mandatory pre-bid sample submission with certificate of approval
  • • OEM Authorization Letter specific to this bid required
  • • Make in India Declaration and warranty documentation mandatory
  • • Extensive eligibility documents: GST, PAN, turnover certificate with UDIN, bank details, EMD receipt
  • • Notarized declarations for blacklisting, liquidation, and sister concerns

Tender Overview

The opportunity is issued by the Mod Secretariat Establishment under the Department Of Defence for procurement in Leh, Jammu & Kashmir (194101). Items span interior finishing and display/amenities, including wall paper, wall panelling, sandwich boards (4x3 ft and 3x2 ft), steel tables (4x3 ft), a 65 Inch Smart TV, ceiling lights, and related fixtures. Estimated value and exact quantities are not disclosed, but the scope covers multi-item interior and AV equipment with potential volume adjustments under a 25% option clause. The tender emphasizes physical pre-bid sampling, mandatory documentation, and OEM authorization, signaling a formal, specification-driven procurement process. A key differentiator is the requirement to submit samples and an extensive compliance packet tied to Make in India and warranty declarations, indicating stringent supplier qualification.

Technical Specifications & Requirements

  • Product categories: interior finishes (wall paper, wall panelling), display and furniture (sandwich boards 4x3 ft, sandwich boards 3x2 ft, steel tables 4x3 ft), 65 Inch Smart TV, ceiling lights
  • No explicit technical specs or IS/ISO standards published in the data
  • BoQ lists 7 items but item details are not provided; bidder should anticipate item-wise compliance sheets and sample conformity
  • Mandatory pre-bid samples required; must be approved and a sample approval certificate attached to bid
  • OEM authorization letter required specific to this bid; include item-wise declarations
  • The tender targets a defence department installation in high-altitude Leh location, suggesting condition-aware delivery and installation considerations

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; mandatory submission implied via EMD receipt copy requirement
  • Delivery terms: 25% quantity variation allowed at contract award; similar variation during currency of contract up to 25% at contracted rates
  • Delivery period: Calculated extension rules apply; minimum extended period logic specified
  • Mandatory documents: GST, PAN, cancelled cheque, bank mandate, BoQ compliance, Make in India Declaration, warranty certificate, turnover certificate with UDIN, OEM Authorization, After-Sales Declaration, Not Blacklisted, EMD receipt, signed bid documents
  • Pre-bid samples: physical submission to buyer’s office required; sample approval certificate must be attached
  • The data requires adherence to Make in India and a comprehensive warranty/after-sales commitment; non-compliance may lead to rejection
  • The ATC section mandates detailed declarations on related-party status, liquidation, and sister concerns; notarization where applicable

Key Specifications

  • Interior finishes: wall paper, wall panelling

  • Furniture: steel table 4x3 ft, sandwich boards 4x3 ft and 3x2 ft

  • Display: 65 Inch Smart TV

  • Lighting: ceiling lights

  • Delivery to high-altitude Leh, Jammu & Kashmir

  • Sample submission and certificate of approval mandatory

  • OEM authorization required with bid number

  • Make in India declarations and warranty documentation

Terms & Conditions

  • Quantity variation up to 25% at contract award and during currency

  • Mandatory pre-bid samples with approval certificate

  • Extensive mandatory submission: GST, PAN, turnover, OEM authorization, EMD receipt

  • Delivery conditions include extended delivery periods based on quantities

  • Warranty, after-sales declarations, and Make in India compliance required

Important Clauses

Payment Terms

Not specified in data; purchase reserves rights to adjust quantity; standard terms likely in subsequent documents

Delivery Schedule

Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; standard tender practice implies LD for delays per contract terms

Bidder Eligibility

  • Eligible bidders must provide OEM authorization letter specific to this bid

  • Must submit Make in India Declaration and warranty certificates

  • Turnover certificate from a Chartered Accountant with UDIN, not older than 2 years

Documents 5

GeM-Bidding-8852986.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Wall Paper As per pdf 1,000 square feet campco70b 15
2 Wall Panelling As per pdf 1,000 square feet campco70b 15
3 Sandwich Boards 4x3 feet As per pdf 2 pieces campco70b 15
4 Steel Table 4x3 feet As per pdf 2 pieces campco70b 15
5 65 Inch Samrt TV As per pdf 1 pieces campco70b 15
6 Ceiling Lights As per pdf 4 pieces campco70b 15
7 Sandwich Board 3x2 feet As per pdf 4 pieces campco70b 15

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Cancelled Cheque

4

Bank Mandate Form with company seal

5

BoQ Compliance Sheet – item-wise

6

Make in India Declaration

7

Guarantee & Warranty Certificate (item-wise)

8

Turnover Certificate with UDIN (not older than 2 financial years)

9

OEM Authorization Letter (specific to bid, with Bid Number on OEM letterhead)

10

After Sales and Service Declaration

11

Not a Sister Concern Declaration

12

Not Blacklisted Declaration (notarized on ₹100 stamp paper)

13

Not Under Liquidation Declaration

14

EMD Receipt Copy

15

Signed Bid Documents

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Leh defence interior procurement in 2026?

Bidders must prepare a complete package including GST, PAN, turnover certificate with UDIN, OEM authorization, sample submissions, and BoQ compliance. Ensure Make in India declaration and warranty certificates are included. Pre-bid samples must be physically submitted with a sample approval certificate attached to the bid.

What documents are required for the Mod Sectt Establishment tender in Leh?

Required documents include GST registration, PAN card, cancelled cheque, bank mandate, BoQ compliance, Make in India declaration, warranty certificates, turnover certificate with UDIN, OEM authorization, after-sales declaration, non-related-declaration, blacklisting affidavit, liquidation declaration, EMD receipt, and signed bids.

What are the specifications for 65 Inch Smart TV in this bid?

Data lists a 65 Inch Smart TV under categories; however, no explicit technical specs are provided. Bidders should expect standard AV display requirements and ensure OEM authorization covers the TV model and warranty terms, with item-wise declarations as part of the bid.

What is the delivery extension policy for quantity changes?

The purchaser may increase quantity by up to 25% at contract award and during currency at contracted rates. Delivery period extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days unless original period is shorter.

What is required for pre-bid sample submissions in this tender?

All quoted items must have physical samples submitted to the buyer’s office before bid submission. Each sample requires department approval and a sample approval certificate attached to the bid; bids without approval will be rejected at technical evaluation.

What are the key compliance declarations bidders must submit?

Declarations include Make in India, Not Blacklisted, Not Under Liquidation, Not a Sister Concern, and OEM authorization. These must be on bidder’s letterhead, notarized where specified, and include item-wise details aligned to the Bid Number.

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