Hindustan Aeronautics Limited defence production tender 2026 HAL GeM supply 25% variation 20000 EMD

Tender Overview

Hindustan Aeronautics Limited (Department of Defence Production) invites bids via GeM for the supply of goods across multiple item categories (10 BOQ items total). The contract includes a ₹20,000 EMD and a flexible quantity clause allowing up to 25% variation in ordered quantity at contracted rates. Delivery timelines adjust to last delivery order date, with minimum extension rules described. Bidders must ensure all required certificates and documents are uploaded, including material test reports, to prevent rejection. The scope is limited to supply only, with GST considerations handled by the bidder and GST reimbursement based on actuals or quoted rate (whichever is lower). The RFQ requires PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. The purchase context centers on defence production supply needs with strict acceptance criteria based on buyer lab testing outcomes.

Technical Specifications & Requirements

• Material Test Certificate must accompany each shipment; buyer lab tests determine acceptance.
• HSN code and GST rate must be declared on bid; GST invoicing must align with consignee GSTIN.
• GST invoice uploads on GeM with GST portal payment confirmation screenshot.
• Certificates required at bid opening: HSN, GST rate, and OEM/contact details for clarification per buyer.
• Scope: Only supply of Goods; no service component.
• 10 item BOQ entries; specific quantities/units are not disclosed in the data.
• ATC/Technical Document to be signed and uploaded as acceptance confirmation.
• Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate.
• The clause permits quantity adjustments up to 25% during and after award; delivery period timing ties to the original delivery schedule.

Terms, Conditions & Eligibility

• EMD: ₹20,000 (as per tender terms).
• Delivery/Option Clause: Up to 25% quantity variation during contract; extension rules apply with minimum 30 days or adjusted by formula.
• Payment terms: GST reimbursement as actuals or quoted rate, whichever is lower; bidder bears GST applicability.
• Documentation for Vendor Code: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified).
• Invoicing: Invoice must be in consignee name with consignee GSTIN; upload GST invoice and GST payment confirmation on GeM.
• Quality acceptance: Material Test Certificate required; item acceptance based on buyer lab results.
• Submission prerequisites: Upload all certificates/documents sought in RFQ/ATC; non-submission leads to rejection.