CPWD Procurement West Garo Hills Meghalaya 100000 Goods Supply Tender A4/A3 Stationery & Office Supplies 2026

Tender Overview

The Central Public Works Department (CPWD) invites bids for a diversified stationery and office supplies procurement for delivery in West Garo Hills, Meghalaya 794001. The estimated contract value is ₹100,000 with a broad catalog including A4 and A3 size paper, file covers, envelopes, staplers, notebooks, pens, highlighters, punches, glue sticks, legal paper, markers, and 30m/5m tapes. The scope encompasses supply, installation testing, commissioning, and operator training, with statutory clearance if required. The tender emphasizes flexibility through a quantity option clause up to 25% and currency of delivery aligned to the original delivery order. The bidder must demonstrate financial turnover compliance and provide OEM certification where applicable. The emphasis on turnkey delivery (supply to installation and training) differentiates this bid from simple supply-only tenders, and a robust document pack is expected to accompany the bid.

Technical Specifications & Requirements

• Items: 27 line items covering office stationery and basic consumables (e.g., A4/A3 paper, envelopes, file covers, notebooks, staple pins (small/big), paper clips, AA batteries, highlighters, multi-colour roller pens, erasers, pencils, sharpeners, glue sticks, markers, dusters, staplers, punches).
• Delivery & commissioning: Supply, installation, testing, commissioning, and operator training included; statutory clearances if any.
• Turnover criteria: Bidders must show minimum average annual turnover for last 3 years; OEM turnover criteria apply for primary product category in bunch bids.
• Financial documentation: Certification from CA/Cost Accountant or audited balance sheets to prove turnover; field-proven compliance with bid document requirements.
• Option clause: Quantity may increase by up to 25% during contract, with extended delivery time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
• Warranty/AMC: Not explicitly stated; bidders should assume standard statutory/commercial terms unless clarified in the ATC.
• Delivery location: West Garo Hills, Meghalaya; supplier must align delivery logistics to this location.
• Important note: Non-upload of required certificates/documents may lead to rejection; ensure OEM and certificates are included.

Terms, Conditions & Eligibility

• EMD: Not specified in data; verify in official bid document and ATC; prepare to provide as per standard CPWD practice.
• Turnover requirements: Minimum average annual turnover for bidders and OEMs to be demonstrated for the last 3 financial years; provide audited statements or CA certificate.
• Scope of supply: Bid price to include all costs: supply, installation, testing, commissioning, and operator training; statutory clearances if required.
• Delivery timeline: Delivery period to be aligned with original order; extended period applies if option clause exercised.
• Documentation: Upload required certificates; failure to do so may lead to rejection; ensure GST, PAN, experience certificates, financials, and OEM authorizations as applicable.
• Bidding compliance: Ensure compliance with bidder turnover criteria for primary product category and OEM turnover in a bunch bid; proportionate evaluation if applicable.
• Payment terms: Not explicitly stated; refer to standard CPWD terms in the contract and ATC for payment milestones and penalties if any.
• Warranty/penalties: Not detailed; verify in terms and conditions; ensure risk mitigation through performance and quality clauses.