GEM

West Bengal Urban Development Printer Tender Cooch Behar Multifunction Printer Acquisition 2026

Q: What is the delivery period and option clause for quantity changes?

Delivery starts after order; quantity may vary up to **25%** at contracted rates. If extended, delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of **30 days**; adjustments may extend within contract periods.

Bid Publish Date

24-Feb-2026, 3:13 pm

Bid End Date

07-Mar-2026, 3:00 pm

Location

COOCHBEHAR , WEST BENGAL

Progress

Issue24-Feb-2026, 3:13 pm

AwardPending

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Quantity

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The opportunity is issued by the Urban Development and Town and Country Planning Department, West Bengal, for a Multifunction Printer (Print, Scan, Copy) with a printer/PC category focus in Cooch Behar, West Bengal 735122. The contract scope targets a single procurement of a multifunction device capable of high-speed A4/A3 printing, duplexing, and network connectivity, suitable for government office workloads. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates and a dynamic delivery window linked to the original and extended delivery periods. The tender emphasizes compliance with bidder financial standing and OEM turnover criteria, alongside GST considerations and standard bid submission norms.

Technical Specifications & Requirements

Product category: Multifunction Printer (Print, Scan, Copy) with A4/A3 print capabilities and 2-sided duplexing.
Print speeds required per ISO/IEC 24734: A4 monochrome/colour, A3 monochrome/colour; exact ppm values to be quoted by bidders.
Paper handling: Original Document Feeder, multiple paper trays; detailed tray count to be specified in bid.
Connectivity: mandatory network options (e.g., Ethernet/Wi‑Fi), USB, and scanning capabilities for office workflows.
Printing paper size, printing type, and speed metrics, with repeated fields indicating the need for consistent compliance across configurations.
Delivery and warranty details align with government terms and potential OEM turnover criteria for the offered model.

Terms, Conditions & Eligibility

Optional quantity increase/decrease up to 25% at contract rates; delivery period adjustments follow a defined formula with minimum 30 days.
Bidder must demonstrate financial health: no liquidation, and turnover evidence for the last 3 years; OEM turnover criteria also required.
GST obligations are bidder’s responsibility; reimbursement as actuals or applicable rate, capped by quoted GST%.
Documentation must include GSTIN, PAN, audited financial statements or CA certificate, and OEM authorization where applicable.

Key Specifications

Product: Multifunction Printer (Print, Scan, Copy)
Print Technology: Not specified in detail; must meet standard ISO 24734 speed testing
Print Paper Size: A4 and A3 support required
Speed: Minimum speeds per ISO/IEC 24734 for A4 Mono/Colour and A3 Mono/Colour (exact ppm to be provided by bidder)
Duplex: Auto duplexing (2-sided) printing/copying
Document Feeder: Original Document Feeder type for scanning/copying
Paper Trays: Number of main paper trays as per BOQ/quotation
Connectivity: Network connectivity (Ethernet/Wi-Fi) and USB interfaces

Terms & Conditions

EMD/financial standing must be demonstrated via turnover certificates and non-liquidation proof
GST liability rests with bidder; reimbursement per actuals or quoted rate
25% quantity variation rights at purchase and during contract currency
OEM turnover criteria required for bidder and OEM performance
Delivery schedule linked to original and extended delivery periods with minimum 30 days

Important Clauses

Payment Terms

GST and payment terms are bidder responsibility; reimbursement capped by quoted GST or actuals; no explicit advance terms provided in data

Delivery Schedule

Delivery starts after order; option clause may extend delivery period; additional time formula: (increased quantity / original quantity) × original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly detailed; ensure bid aligns with government terms and contract clauses for delays and quality penalties

Bidder Eligibility

Not under liquidation or similar proceeding
Minimum turnover evidence for last 3 years, as per bid document
OEM turnover criteria satisfied for offered product
GST registration and compliance with local tax requirements

Documents 7

GeM-Bidding-9037829.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

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Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour
Generic	Paper Size	A4, A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	No, Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #3 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #4 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Inkjet, Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal, A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 6 to 11 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	No, Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1, 2, 3, 4
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Audited financial statements or CA certificate showing turnover for last 3 financial years

OEM authorization/brand agreement (if applicable)

Bidder undertaking confirming no liquidation or court proceedings

Technical bid documents demonstrating compliance with required specifications

Any additional documents specified in Terms and Conditions

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the printer tender in Cooch Behar 2026?

To bid, bidders must submit GST registration, PAN, audited turnover for the last 3 years, and OEM authorization where required. Ensure compliance with ISO 24734 speed metrics and auto duplexing. Include documentation proving financial health and non-liability to liquidation, plus the technical bid detailing model-specific speeds and connectivity.

What documents are required for the printer procurement in West Bengal?

Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, OEM authorization if applicable, undertaking of no liquidation, and complete technical bid with model specifications, speeds, and connectivity. These must be uploaded with the bid.

What are the technical specifications for the WB printer tender?

Bidders must provide a multifunction printer with A4/A3 printing, auto duplexing, Original Document Feeder, and network connectivity. Speeds must meet ISO/IEC 24734 metrics for both mono and colour at A4 and A3 sizes; exact ppm should be stated by bidder.

What is the delivery period and option clause for quantity changes?

Delivery starts after order; quantity may vary up to 25% at contracted rates. If extended, delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; adjustments may extend within contract periods.

What are the payment and GST terms for this tender?

GST is bidder’s responsibility; reimbursement will be based on actuals or applicable rates, not exceeding the quoted GST percentage. Payment terms follow government norms; ensure compliance with tax regulations and provide GST details in the bid.

What qualifies as OEM turnover criteria for this printer bid?

OEM turnover should meet the minimum average annual financial turnover for the last 3 years, as indicated in the bid document. Documentation includes audited balance sheets or CA certificates; if the OEM is under 3 years old, turnover is calculated post-incorporation.

How is speed measured for the required printer in this tender?

Speed is measured per ISO/IEC 24734 for A4 and A3 sizes, in monochrome and colour. Bidders must provide model-specific ppm values for both print modes and sizes, ensuring they meet or exceed the tender’s required speeds.

What is the scope of connectivity expected for the printer?

Required connectivity includes network options (Ethernet/Wi-Fi) and USB interfaces for scanning and printing. Bidders should specify supported protocols, driver compatibility, and security features to align with government IT policies.

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MULTIFUNCTION PRINTERS

PHOTOCOPIER MACHINE

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Documents 7

GeM-Bidding-9037829.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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West Bengal Urban Development Printer Tender Cooch Behar Multifunction Printer Acquisition 2026

Categories 2

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Documents 7

GeM-Bidding-9037829.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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Technical Specifications 4 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

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Required Documents

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Unlock Tender Documents

Documents 7

GeM-Bidding-9037829.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9037829.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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