Madhubani District Panchayats Sanitary Napkins Vending Machines & Incinerator with Smoke Control Unit Tender 2026

Tender Overview

Madhubani District Panchayats, under the Department of Panchayati Raj, seeks supply of Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit for deployment across district facilities. While the exact quantity, estimated value, and start/end dates are not disclosed, the specification set indicates machines with multi-coin acceptance, free vending accessibility, and configurable loading options. The procurement emphasizes built-in power features, durability of outer body materials, smoke-control compliance, and waste-heat management. A key differentiator is the inclusion of a dedicated Smoke Control Unit (SCU) with carbon and odour filtration, plus a shifting emphasis toward energy-efficient operation and automated controls. The tender requires formal compliance with local content declarations and manufacturer warranties, and the option to adjust quantity by up to 25% during the contract, with delivery-period recalculations. This tender reflects a targeted, municipality-level sanitary provisioning program with controlled specifications for reliability, safety, and post-installation service.

Technical Specifications & Requirements

• Type of machine: Sanitary napkin vending unit; Incinerator with SCU
• Operating features: Multi-coin acceptance; multiple selection options; free-vending accessibility
• Loading & capacity: Loading type; maximum storage capacity; machine weight; insulation thickness; door thickness
• Materials: Outer body material; housing cabinet material; burning chamber material; insulation material
• Functional features: Built-in charger; automatic digital controllers for time and temperature; temperature indicator; minimum burning temperature; burning capacity per day and per cycle; burn time
• SCU details: Housing material; carbon and odour control chambers; number and type of filters; blower RPM
• Electrical & safety: Safety features, wiring standards, and compliance indicators
• Warranty: Catalogue-based warranty with option for comprehensive warranty in bidding
• Standards: ISO 9001:2015 referenced; GST and UDYAM compliance
• Misc: Stand provided; length/volume and dimensional tolerances implied by components

Terms, Conditions & Eligibility

• EMD/financials: Detailed EMD not disclosed; bidders must provide standard bank/financial assurances per ATC
• Experience & turnover: Required turnover documentation and CA-approved turnover certificates; 3-year compliance may be implied via balance sheet and P&L submissions
• Delivery & penalties: Option clause allows quantity variation up to 25%, with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
• Documentation: GST certificate, PAN, GST returns (last 3), ISO 9001:2015 certification, UDYAM, service-support contact, bank letter, non-convicted affidavit, GST clearance, brand/warranty declaration, self-declaration for additional terms, local content declaration
• Warranty & support: Warranty terms, and potential comprehensive warranty selected via bidding; post-purchase service support plan required
• Local content and compliance: Local content declaration and OEM authorization where applicable
• Audits & declarations: Various declarations and certificates to be submitted with bid, including turnover and profit/loss statements