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Indian Navy Art Supplies Tender Kannur Kerala 2025 - 46 Item Procurement & 15000 EMD

Bid Publish Date

03-Jan-2026, 1:07 pm

Bid End Date

13-Jan-2026, 2:00 pm

EMD

₹15,000

Location

KANNUR , KERALA

Progress

Issue03-Jan-2026, 1:07 pm
AwardPending
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Quantity

5043

Category

ORIGAMI PAPER

Bid Type

Two Packet Bid

Categories 14

ADHESIVE ART FABRIC FIBERS THREADS AND YARNS POSTER PAINTING BRUSHES THINNERS PEN HARDWARE AND FASTENERS PINS SUPPLY OF SYNTHETIC FABRIC STAPLER PLASTIC

Tender Overview

The Indian Navy, Department of Military Affairs, invites bids for a broad range of ART SUPPLIES and DRAWING MATERIALS to be supplied to the Indian Naval Academy campus in Kannur, Kerala. The procurement encompasses 46 item categories such as paper, canvases, markers, brushes, drawing sheets, and related art consumables, with an EMD of ₹15,000 and a formal delivery address at INDIAN NAVAL ACADEMY, EZHIMALA, PAYYNAUR, KANNUR, Kerala-670310. The tender includes an option clause permitting up to a 25% quantity variation at contracted rates and a 5-day advance sample approval process prior to bulk production, with modification lists provided within 5 days. Pre-dispatch or post-receipt inspection may be conducted as applicable. GST considerations are bidder-driven. The contract requires compliance with supplier documentation for Vendor Code creation and potential pre-dispatch inspection by the seller if ATC specifies it.

  • Organization: Indian Navy (Department Of Military Affairs)
  • Location: Kannur, Kerala
  • Product/Service: Art supplies, drawing materials, and related stationery
  • Estimated Value: Not disclosed; EMD ₹15,000; 46 item scope
  • Key differentiator: 25% quantity option, advance sample approval, inspection regimes
  • Unique aspects: On-site delivery to naval facility, GST handling guidance, and vendor onboarding documentation

Technical Specifications & Requirements

  • Total Items: 46 art and drawing supplies categories (paper, canvas boards, drawing sheets—black/white, charcoal, markers, pens, brushes, fixatives, solvents, tapes, glues, ribbons, and related accessories)
  • Delivery Address: INDIAN NAVAL ACADEMY, EZHIMALA, PAYYNAUR, KANNUR, Kerala-670310
  • EMD: ₹15,000 (paid with bid for Vendor Code creation)
  • Sample Clause: Submit 46 advance samples within 5 days of award; buyer to approve or request modifications within 5 days; if buyer delays, delivery schedule is reset without LD
  • Inspection: Pre-dispatch inspection by seller or post-receipt inspection by user department (as applicable)
  • GST: Bidder bears GST; reimbursement as actuals or applicable rate, up to quoted GST percentage
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation

Terms, Conditions & Eligibility

  • Quantity Variation: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract delivery; extended delivery period calculations require minimum 30 days extra time
  • Delivery Window: Delivery period is tied to order schedule and may be adjusted per option clause; initial delivery timeline linked to last date of original delivery order
  • Payment & GST: GST handling at bidder’s rate; reimbursement as per actuals or applicable rate (whichever lower), not exceeding quoted GST
  • Submission Docs: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; inspection requirements
  • Inspection Regime: Nominated IA; pre-dispatch by seller or post-receipt by user department per ATC
  • Sample Approval: Advance samples required; failure to approve may shift delivery timelines
  • Warranty/Support: Not specified in available data; refer to ATC for warranty terms

Key Specifications

  • 46 item categories including paper and canvas boards, drawing sheets (black/white), markers and pens, brushes (round/series 66/67), oil/acrylic paints, fixatives, distilled turpentine oil, and adhesives

  • Delivery to INDIAN NAVAL ACADEMY, Kannur with potential pre-dispatch inspection by Seller or post-receipt inspection by User Department

  • EMD amount: ₹15,000; GST handling by bidder; reimbursement as actuals or applicable rate

  • Advance sample submission: 46 samples due within 5 days of award; modification list within 5 days

  • Option clause permits ±25% quantity variation during contract term at contracted rates; minimum extension time clause: 30 days

Terms & Conditions

  • EMD amount is ₹15,000 and must accompany bid; vendor code documentation required

  • Delivery terms include a 25% quantity option and minimum 30-day extension framework

  • Advance sample approval and inspection regime are mandatory, with potential pre-dispatch and post-receipt inspections

Important Clauses

Payment Terms

GST payable by bidder; reimbursement at actuals or quoted rate; bid must include GST details

Delivery Schedule

Delivery period anchored to last date of original delivery order; option clause may extend beyond with 30-day minimum extension

Penalties/Liquidated Damages

Not specified in available data; refer ATC for LD provisions and acceptance terms

Bidder Eligibility

  • Must provide PAN and GSTIN

  • Must submit EFT mandate and cancelled cheque

  • Must comply with vendor code creation documents and inspection requirements

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Bill of Quantities (BOQ) 46 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ORIGAMI PAPER As per SOW para 2 serial 1 1 pkt adlog 60
2 GLASS SHEET As per SOW para 2 serial 2 1 pkt adlog 60
3 POSTER COLOURS As per SOW para 2 serial 3 2 pkt adlog 60
4 ART CLIPBOARD As per SOW para 2 serial 4 10 nos adlog 60
5 BIG STAPLER FOR CANVAS As per SOW para 2 serial 5 3 nos adlog 60
6 PRINTING BRUSHES As per SOW para 2 serial 6 3 pkt adlog 60
7 THICK SHEETS FOR DRAWING As per SOW para 2 serial 7 5 pkt adlog 60
8 BLACK DRAWING MARKERS As per SOW para 2 serial 8 10 nos adlog 60
9 FABRIC ACRYLIC COLORS As per SOW para 2 serial 9 5 pkt adlog 60
10 CANVAS BOARD SMALL As per SOW para 2 serial 10 1 pkt adlog 60
11 SMUDGER As per SOW para 2 serial 11 5 nos adlog 60
12 SKETCH PENS PROFESSIONAL PENS As per SOW para 2 serial 12 5 pkt adlog 60
13 PICTURE WARMISH As per SOW para 2 serial 13 1 nos adlog 60
14 DISTILLED TURPENTINE OIL As per SOW para 2 serial 14 1 nos adlog 60
15 ARTIST PEN BLUE As per SOW para 2 serial 15 5 nos adlog 60
16 ARTIST PEN BLACK As per SOW para 2 serial 16 5 nos adlog 60
17 DRAWING SHEETS BLACK As per SOW para 2 serial 17 10 nos adlog 60
18 DRAWING SHEETS WHITE As per SOW para 2 serial 18 20 nos adlog 60
19 CANVAS CLEANER As per SOW para 2 serial 19 20 nos adlog 60
20 BRUSH SERIES 67 As per SOW para 2 serial 20 2 pkt adlog 60
21 ROUND PAINT BRUSH SERIES 66 AND 67 As per SOW para 2 serial 21 2 pkt adlog 60
22 COLOUR FOR GLASS SHEET As per SOW para 2 serial 22 1 pkt adlog 60
23 CLAY MODELLING MATERIAL As per SOW para 2 serial 23 2 pkt adlog 60
24 WATER PROOF SHEET As per SOW para 2 serial 24 20 nos adlog 60
25 PAINTING FIXATIVE SPRAY As per SOW para 2 serial 25 5 nos adlog 60
26 PRISMA COLOUR DESIGN ERASER As per SOW para 2 serial 26 1 pkt adlog 60
27 CANVAS BOARD LARGE As per SOW para 2 serial 27 6 nos adlog 60
28 OIL COLOUR As per SOW para 2 serial 28 2 set adlog 60
29 BLACK CHART PAPER As per SOW para 2 serial 29 20 nos adlog 60
30 GUM CAMLIN As per SOW para 2 serial 30 6 nos adlog 60
31 200 GSM WHITE PAPER As per SOW para 2 serial 31 897 nos adlog 60
32 RIBBONS MULTI COLOURED As per SOW para 2 serial 32 345 nos adlog 60
33 RIBBONS MULTI COLOURED As per SOW para 2 serial 33 224 nos adlog 60
34 PERMANENT MARKERS OF DIFFERENT COLOUR As per SOW para 2 serial 34 634 nos adlog 60
35 HIGHLIGHTERS OF DIFFERENT COLOURS As per SOW para 2 serial 35 211 nos adlog 60
36 PUSH PINS As per SOW para 2 serial 36 105 pkt adlog 60
37 TWO SIDED CLEAR SOFT PLASTIC ENVELOP As per SOW para 2 serial 37 209 pkt adlog 60
38 ADHESIVE CLEAR TAPE ROLL As per SOW para 2 serial 38 209 nos adlog 60
39 MULTIPURPOSE ADHESIVE GLUE As per SOW para 2 serial 39 529 nos adlog 60
40 DOUBLE SIDED TAPE As per SOW para 2 serial 40 104 nos adlog 60
41 STICKY WALL SUPPORTS As per SOW para 2 serial 41 52 nos adlog 60
42 PAINT BRUSHES As per SOW para 2 serial 42 740 nos adlog 60
43 CRAYONS As per SOW para 2 serial 43 52 set adlog 60
44 SQUADRON COLOUR PAPER ROLLS As per SOW para 2 serial 44 104 nos adlog 60
45 CORRECTION WHITENER ROLLER As per SOW para 2 serial 45 224 nos adlog 60
46 PAPER ROLLS FOR LABLE MARKER As per SOW para 2 serial 46 224 nos adlog 60

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Required Documents

1

Copy of PAN Card

2

copies of GSTIN

3

Copy of Cancelled Cheque

4

EFT Mandate certified by Bank

5

Vendor Code creation documents

6

Any atc-related technical compliance certificates (if specified)

7

Proof of GST compliance and experience certificates (if requested)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the art supplies tender in Kannur Kerala 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents; provide 46 advance samples within 5 days of award; ensure delivery to INDIAN NAVAL ACADEMY, Kannur, with option for 25% quantity variation and potential pre-dispatch inspection.

What documents are required for submission to the Indian Navy art tender 2025 in Kannur

Required documents include PAN, GSTIN certificate, cancelled cheque, EFT mandate, vendor code related documents, and any ATC-specified technical compliance certificates; ensure GST is quoted and bidder handles GST reimbursement terms as described.

What are the technical material categories in the Kannur art supplies tender

The scope includes 46 categories: paper (200 GSM Camlin white), canvas boards, drawing sheets (white/black), pencils and markers, brushes (round series 66/67), oil/acrylic colors, distillates, fixatives, tapes, glues, ribbons, and packaging accessories for art labs.

When is advance sample approval required for the Kannur procurement

Within 5 days of award, bidders must submit 46 advance samples; buyer to approve or request modifications within 5 days; delays by buyer extend delivery period with no liquidated damages.

What is the EMD for the Indian Navy Kannur art supplies bid 2025

The EMD amount is ₹15,000; it must be submitted with bid documents for vendor code creation and to ensure eligibility for the procurement of 46 art supplies categories.

What is the delivery address for the Kannur naval art supplies contract

Delivery is to INDIAN NAVAL ACADEMY, EZHIMALA, PAYYNAUR, KANNUR, Kerala-670310; inspection may be conducted at the seller premises or by the user department as applicable.

What are the GST considerations for the Kannur art procurement

Bidders must determine GST applicability; the buyer will reimburse GST as actuals or at the applicable rate, whichever is lower, limited to the bidder’s quoted GST percentage.

What happens if quantity varies under the option clause

Quantity may vary by up to 25% during contract; delivery period extensions follow the calculated formula with a minimum of 30 days, and the buyer may extend the period up to the original delivery window.

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