Bharat Petroleum Corporation Ltd Event Management Services Bellary Karnataka National 25% Scope 2026

Bidders must submit a technical bid with GST, PAN, and company credentials, along with EMD as specified in the ATC. Review the SOW for deliverables, staffing plan, and venue coordination requirements. Ensure 25% scope variation readiness and alignment with lump-sum pricing.

Required documents include GST registration, PAN, company registration, recent financial statements, past event management certificates, client reference letters, EMD submission proof, and technical bid detailing approach to theme-based execution and on-site management per ATC.

Exact scope is defined in the ATC and SOW attachments; bidders should prepare end-to-end event management, third-party venue coordination, vendor management, decor, scheduling, and on-site logistics for half-day events in national scope.

Payment terms are specified in the ATC; bidders should anticipate milestones linked to deliverables, with EMD compliance. Final terms will be confirmed post-award and per BPCL procurement policy.

Standards will be specified in ATC/SOW; bidders should expect compliance with national event management practices, safety guidelines for venues, and contractor eligibility as per BPCL terms.

Submission deadline details are provided in the ATC; bidders should monitor the official tender portal for the exact date and time and ensure all documents, including EMD and technical bid, are uploaded before the deadline.

The buyer may adjust contract quantity or duration by up to 25% at contract issue, and post-award if needed. Lump-sum contracts may also expand scope/value by 25% with the service provider’s consent.

Eligibility requires demonstrated experience in similar national events, financial stability with verifiable statements, GST/PAN compliance, and adherence to ATC/SOW requirements. Ensure capability for theme-based execution and venue coordination.