Supply of VHF Set XiRP8668Ex,Installation, Commissioning, testing of VHF License
Hindustan Petroleum Corporation Ltd
KOLKATA, WEST BENGAL
Posted:
17 December 2024
Closed:
27 December 2024
GEM
GEM
HPCL VHF Sets Supply, Installation & Liaison Tender Kolkata West Bengal 2026 - ISI/ISO Standards Not Specified 2026
Bid Publish Date
11-Jul-2026, 11:20 pm
Bid End Date
22-Jul-2026, 11:00 am
Value
₹4,02,970
Location
Progress
Issue11-Jul-2026, 11:20 pm
Corrigendum13-Jul-2026
AwardPending
Quantity
5
Bid Type
Two Packet Bid
Key Highlights
- • HPCL Kolkata procurement for VHF sets including supply, installation, license and liaisoning
- • 25% quantity flex up at contract time and during currency of contract
- • Delivery period extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- • ATC document uploaded by purchaser—must review and comply
- • Estimated value ₹402,970; BOQ shows 0 items (no listed quantities)
Categories
1
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) in Kolkata, West Bengal invites bids for the SUPPLY, INSTALLATION, LICENSE AND LIASIONING OF VHF SETS. Estimated value is ₹402,970 with no BOQ items listed. The procurement focuses on radio communications equipment (VHF sets) for HPCL operations in the Kolkata region. The tender includes an option to adjust quantity by up to 25% of bid quantity at contract placement and during the contract term, at contracted rates. A key differentiator is the live option clause allowing incremental orders and extended delivery periods with a calculated extension formula. The ATC document is uploaded by the buyer and must be reviewed for exact terms.
Technical Specifications & Requirements
- Product category: VHF sets (supply, installation, license and liaisoning) for HPCL, Kolkata (700001).
- Estimated value: ₹402,970.
- BOQ items: Not listed (Total Items: 0).
- Delivery concept: Delivery period starts from the last date of original delivery order; any extension follows the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- ATC/Bid conditions: Buyers-provided ATC document required; review for compliance and any additional clauses.
- Standards: Not specified in available data; refer to ATC for any standard certifications.
Terms, Conditions & Eligibility
- EMD: Not specified in the extract; ensure clarification from HPCL terms.
- Quantity tolerance: Up to 25% increase in order quantity at contract rates; similarly adjustable within currency of contract.
- Delivery lead time: As per original delivery order; extended period calculation follows the given formula with a minimum of 30 days.
- Payment terms: Not defined in the extract; verify in ATC.
- Documentation: Prepare typical bidder documents (GST, PAN, experience certificates, financial statements, EMD proof, technical/compliance docs, OEM authorizations).
- ATC review: Follow the uploaded Buyer ATC for all additional conditions and compliance.
Key Specifications
-
Product/service: VHF sets supply, installation, license and liaisoning
-
Estimated value: ₹402,970
-
Delivery location: Kolkata, West Bengal 700001
-
BOQ: 0 items listed (not specified)
Terms & Conditions
-
Quantity may be increased by up to 25% at contract; additional time calculated per formula with minimum 30 days
-
Review and comply with Buyer Uploaded ATC terms
-
Submit standard bid documents including GST, PAN, experience and financials
Important Clauses
Payment Terms
Payment terms are not specified in the extract; verify in ATC and tender documents
Delivery Schedule
Delivery period starts from the last date of original delivery order; extension follows (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; confirm in ATC
Bidder Eligibility
-
Experience in supplying and servicing VHF sets or similar communications equipment
-
Compliant GST registration and PAN details
-
Financial capacity to handle ₹402,970 estimated value and potential quantity adjustments
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SUPPLY, INSTALLATION, LICENSE AND LIASONING OF VHF SETS
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700088
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rituparna Boro | 700088,PAHARPUR LPG PLANT, P-4, OIL INSTALLATION ROAD, PAHARPUR, KOLKATA - 700088 | Kolkata | West Bengal | 700088 | 5 | 90 | - |
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9589711.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar VHF set supply/installation projects
4
Financial statements of last 2-3 years
5
EMD/Security deposit submission proof (as applicable)
6
Technical bid documents and compliance certificates
7
OEM authorization / dealership authorizations (if required)
Corrigendum Updates
1 Update
#1
13-Jul-2026 Update
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for VHF sets tender in Kolkata 2026?
Bidders should review the HPCL ATC uploaded terms, ensure compliance with the 25% quantity option, prepare GST, PAN, experience certificates and financial statements, and submit technical and commercial bids. The estimated value is ₹402,970, and delivery terms follow the original order date with potential extensions.
What documents are required for HPCL VHF tender in Kolkata?
Submit GST certificate, PAN card, experience certificates for similar VHF projects, last 2-3 years financial statements, EMD proof, technical compliance documents, and OEM authorizations if required. Ensure ATC terms are reviewed for any additional documents.
What is the delivery extension formula for this HPCL tender?
If quantity increases, delivery time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend within the contract limits for up to 25% additional quantity.
Are there any specified standards for VHF sets in this bid?
The available data does not specify standards; bidders must check the Buyer Uploaded ATC for any ISI, ISO, or other standard requirements and ensure compliance where applicable to HPCL Kolkata.
What is the estimated contract value for the VHF tender in Kolkata?
The estimated value is ₹402,970. Bidders should align pricing, delivery, and installation costs within this value and anticipate possible quantity flex up under the 25% option clause.
When can the order quantity be increased under this tender?
Up to 25% of the bid quantity at the time of contract and during the currency of the contract, at contracted rates; delivery timelines adjust as per the extension formula.
What are the key eligibility criteria for bidding in this HPCL tender?
Eligibility includes experience with similar VHF equipment, valid GST and PAN, financial stability, and ability to comply with ATC terms and OEM authorizations if required.
Where can I find the detailed ATC for this HPCL Kolkata tender?
The detailed ATC is uploaded by the buyer; bidders must view the file through the tender portal link provided in the HPCL Kolkata procurement notice to capture all clauses.
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Documents 4
GeM-Bidding-9589711.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS