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GEM

Banaras Hindu University Portable Veterinary X-Ray Machine Tender Varansi Uttar Pradesh 2026

Bid Publish Date

10-Jul-2026, 7:53 pm

Bid End Date

31-Jul-2026, 8:00 pm

Location

VARANASI , UTTAR PRADESH
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Progress

Issue10-Jul-2026, 7:53 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported portable veterinary X-ray devices with Indian after-sales service capability
  • • Option clause allows quantity variation up to 25% during and after contract with a defined delivery-time formula
  • • GST compliance: bidders must manage GST and provide GST invoice copy and GST portal payment screenshot
  • • End-of-life constraint: offered product must have at least 5 years residual market life
  • • No BOQ items listed; estimated value and EMD not disclosed in tender data
  • • Pre-dispatch inspection/reference sample terms appear in unrelated clothing clauses; verify applicability for medical equipment
  • • Bidder financial health: no liquidation or court proceedings; require undertaking
  • • Delivery period tied to last delivery order date; extended delivery time formula used when option exercised

Categories 2

CAMERA MACHINE

Tender Overview

Banaras Hindu University (Department Of Higher Education) in VARANASI, UTTAR PRADESH invites bids for a Portable X-Ray Machine - Hand-held portable veterinary X-ray camera image device. The scope centers on a handheld imaging device for veterinary use within BHU facilities. Tender data shows no BOQ quantity and no listed estimated value or EMD. The buyer’s terms include an option clause to adjust quantity by up to 25% during and after contract formation, with delivery timing linked to the last delivery order date.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data.
  • Key terms found:
    • Option Clause: up to 25% quantity variation at contract placement and during currency, with a delivery-time formula based on original and extended periods.
    • GST handling advised by bidders; actual GST reimbursement follows applicable rates or quoted GST, whichever is lower.
    • Bidder must ensure product lifecycle viability of at least 5 years beyond initial supply (not end-of-life per OEM).
    • For imported products, the OEM/Authorized Seller must have an Indian registered office for after-sales service.
    • Invoicing via GeM must include GST invoice copy and GST portal payment confirmation.
    • Pre-dispatch inspection sample handling clauses appear in similar garment-related terms and may not apply to X-ray equipment; verify with BHU.

Terms & Eligibility

  • EMD/Performance security: Not disclosed in the data; bidders should expect standard GeM requirements and potential PBG options (including against Fixed Deposit Receipt).
  • Financial standing: Bidder must avoid liquidation or bankruptcy and upload an undertaking.
  • Delivery terms: Delivery period linked to delivery orders; option clause may extend delivery time with a minimum 30 days baseline when applicable.
  • GST compliance: Bidder to manage GST implications; GST payment evidence required on invoice submission.
  • OEM/import rules: Imported items require Indian-based after-sales support; provide OEM authorization where applicable.
  • Sample/reference: Reference sample handling described for other categories; clarify applicability for medical devices.
  • Payment terms: Not detailed in the data; align with standard GeM/BL terms and distributor arrangements.

Key Specifications

  • Product: Portable X-Ray Machine - Hand-held portable veterinary X-ray camera image device

  • Quantity: Not specified in BOQ (0 items listed)

  • Estimated value: Not disclosed

  • Lifecycle requirement: Not end-of-life by OEM for at least 5 years

  • GST: Bidder to handle GST; invoice must reflect GST and GST portal payment screenshot

  • Imported items: OEM/Authorized Seller must have Indian after-sales service office

  • Delivery: Option-based quantity adjustments; delivery period linked to last delivery order date

  • Inspection: Pre-dispatch sampling clause mentioned in clothing samples; verify applicability for medical device

Terms & Conditions

  • Option clause allows 25% quantity variation during and after contract with a defined delivery-time calculation

  • GST invoice submission and GST payment proof are mandatory on GeM portal

  • Non-obsolete product lifecycle minimum of 5 years; not declared end-of-life by OEM

  • Imported devices require Indian-based OEM/authorized service office for after-sales support

  • Bidder financial health must be demonstrated; avoid liquidation or bankruptcy; submit undertaking

Important Clauses

Payment Terms

GST handling to follow actual applicable rates; payment evidence via GST portal screenshot; standard GeM processes apply

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time scales with option clause and minimum 30 days baseline

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify GeM/GTC terms for LD/penalties

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings; submit undertaking

  • Non-end-of-life product with at least 5 years residual market life

  • OEM authorization or Indian after-sales service capability for imported devices

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Portable X - Ray Machine - Hand-held portable veterinary X Ray camera image device

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

28

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Varanasi

Delivery Pincodes

221005

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Royana Singh221005,Institute of Medical Sciences Banaras Hindu UniversityVaranasiUttar Pradesh221005115-

Authority Records

MINISTRY OF EDUCATIONHIGHER EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9591715.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing relevant supply of portable X-ray or medical imaging devices (if available)

4

Financial statements or net worth evidence

5

EMD documentation as applicable by GeM (not disclosed in data, verify on portal)

6

Technical bid documents demonstrating capability to supply handheld veterinary X-ray devices

7

OEM authorizations or Authorized Seller certificates for imported products

8

Proof of Indian registered office for OEM/service support (for imported items)

9

GST invoice samples and GST payment receipts (as applicable on GeM portal)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for a portable X-ray tender in Varansi for BHU?

Bid submission requires GST registration, PAN, OEM authorizations for imported devices, and an undertaking against liquidation. Ensure the product lifecycle is at least 5 years and verify GeM GST invoice submission. Review the option clause allowing up to 25% quantity variation and prepare delivery plans accordingly.

What documents are required for BHU veterinary imaging device tender 2026?

Submit GST certificate, PAN, experience certificates, financial statements, OEM/authorized seller authorization for imported items, and technical bid demonstrating capacity to supply handheld veterinary X-ray devices. Include GST invoice samples and portal payment confirmations if applicable.

What are the delivery terms for the BHU portable X-ray equipment tender?

Delivery period starts from the last date of the original delivery order; option clause may extend time. If extended, extra time = (increased quantity / original quantity) × original delivery period, with a minimum of 30 days, and could extend to the original period.

Are there any special compliance standards for the BHU X-ray device?

Tender data specifies no explicit technical standard; bidders should verify alignment with IS/IEC norms for medical imaging devices and ensure OEM certification for imported items, plus after-sales service in India.

What is the EMD amount for the BHU X-ray tender?

EMD amount is not disclosed in the provided data. Bidders should consult GeM portal terms or the tender notice for the exact EMD or secure deposit requirements and preferred submission format.

What documentation proves eligibility for BHU medical imaging tenders in Uttar Pradesh?

Provide financial statements, undertaking on non-bankruptcy status, OEM authorization, GST invoicing proof, and experience certificates for similar portable imaging devices. Ensure Indian service presence for imported devices and product lifecycle commitments.

What is the relevance of the 25% quantity option in this tender?

The option clause allows ordering authorities to adjust quantity up to 25% during and after contract; delivery time scales with the extended quantity relative to the original delivery period, ensuring supply flexibility for BHU's requirements.

How to ensure GST compliance for GeM submissions for this BHU bid?

Prepare GST invoice copies and screenshots confirming GST portal payment. Align pricing with GST rates and ensure the bidder’s GST registration matches the invoiced entity; keep records ready for audit and supplier reconciliation during bid evaluation.

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