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Bhubaneswar Development Authority Canon DR-C230 Document Scanner Tender 2026 - Odisha, 3 Years Warranty, OEM Authorization

Bid Publish Date

02-Jul-2026, 8:17 pm

Bid End Date

13-Jul-2026, 2:00 pm

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Progress

Issue02-Jul-2026, 8:17 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Local supplier requirement: Bhubaneswar-based firm with address proof
  • • OEM authorization mandatory for Canon DR-C230 procurement
  • • GST registration specifically in Odisha required
  • • On-site warranty of 3 years from final acceptance or after installation
  • • Delivery terms allow quantity variation up to 25% during contract and currency
  • • Service network: established Indian after-sales support and service centers
  • • Bid must cover installation, commissioning, and training in addition to supply
  • • Only Canon DR-C230 scanners specified; price quoted for 2 units

Categories 1

SCANNER

Tender Overview

The opportunity is issued by the Bhubaneswar Development Authority for the procurement of 2 Canon DR-C230 Document Scanners in Bhubaneswar, Odisha. The bid specifies a 3-year on-site warranty and requires the supplier to be a Bhubaneswar-based firm with GST registration in Odisha and an OEM authorization. The quantity is fixed at two scanners, with the option to adjust under specific ATC rules. The delivery address is the Bhubaneswar locale, emphasizing local support and service continuity. A key differentiator is the mandatory local presence for after-sales support, compliance with OEM terms, and 3-year warranty, ensuring post-installation service access. This tender targets government procurement of imaging equipment with a focus on fast-off-the-shelf deployment and reliable after-sales network.

Technical Specifications & Requirements

  • Product: Canon DR-C230 Document Scanner
  • Quantity: 2 units
  • Warranty: 3 years on-site warranty from final acceptance/installation
  • Delivery location: Bhubaneswar Development Authority, Akash Shova building, Sachivalay Marg, Bhubaneswar, Odisha-751001
  • Document feeder capabilities: ADF with tray capacity for 75 GSM, and Duplex scanning capability
  • Performance metrics required: Maximum optical resolution (dpi) and sending speeds (simplex color at 200 dpi; duplex color for document feeder) to be confirmed/compliant with OEM data
  • Certification/eligibility: OEM authorization mandatory; GST registration in Odisha; local Bhubaneswar-based supplier
  • Post-sale: OEM service network in INDIA; installation, commissioning, training, and maintenance covered
  • Price basis: quotes must cover 2 units with the 3-year warranty explicitly

Terms, Conditions & Eligibility

  • EMD/financial security: not explicitly stated in ATC; bidders must review bid terms for bonding
  • Delivery terms: contingent on original/extended delivery period, with option to adjust up to 25% quantity at contract rates
  • Local presence: Bhubaneswar-based firm with valid address proof required
  • Documentation: upload OEM authorization and GST certificate; ensure certificates are current to avoid rejection
  • Warranty/maintenance: 3-year OEM warranty; service centers and after-sales support must be established in India
  • Eligibility: must be non-end-of-life with at least 7 years residual market life for offered products; installation and commissioning included

Key Specifications

  • Canon DR-C230 Document Scanner

  • Quantity: 2 units

  • On-site warranty: 3 years

  • Delivery location: Bhubaneswar Development Authority, Bhubaneswar, Odisha

  • ADF tray capacity at 75 GSM

  • Duplex scanning capability

  • Maximum optical resolution (dpi) and scan speeds to be confirmed

  • OEM authorization required and GST Odisha registration

Terms & Conditions

  • OEM authorization is mandatory for Canon DR-C230 scanners

  • Delivery can adjust up to 25% quantity; extended delivery timing applies

  • Local Bhubaneswar-based supplier with Odisha GST required

Important Clauses

Payment Terms

Not explicitly stated in ATC; bidders should align with standard government payment on delivery/acceptance and ensure GST compliance

Delivery Schedule

Delivery begins from the last date of original delivery order; option to extend if quantity changes with proportional time calculation

Penalties/Liquidated Damages

Not detailed in ATC; bidders should assume standard LD terms aligned with delivery delays and performance

Bidder Eligibility

  • Bhubaneswar-based firm with address proof

  • GST registration in Odisha

  • OEM authorization from Canon for DR-C230

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Scanner (V3) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Khordha

Delivery Pincodes

751001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Pradipta Pradhan751001,Bhubaneswar Development Authority (BDA), Akash Shova Building Pt. Jawaharlal Nehru Marg Bhubaneswar-751001KhordhaOdisha751001215-

Authority Records

MINISTRY OF HOUSING AND URBAN AFFAIRS

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Documents 4

GeM-Bidding-9548776.pdf

Main Document

Other Documents

OTHER

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate (Odisha)

2

PAN card

3

OEM authorization for Canon DR-C230

4

Experience certificates for similar scanner deployments

5

Financial statements / proof of financial capability

6

Technical bid documents showing compliance with specifications

7

Address proof of Bhubaneswar-based firm

8

Delivery/compliance certificates and installation plan

Frequently Asked Questions

How to bid for Canon DR-C230 scanner tender in Bhubaneswar Odisha 2026?

Bidders must be Bhubaneswar-based with Odisha GST, provide OEM authorization for Canon DR-C230, and submit 2 units price with a 3-year on-site warranty. Include installation plan, address proof, and service capabilities. Ensure compliance with 25% quantity variation and OEM service requirements.

What documents are required for the scanner procurement bid in Bhubaneswar?

Submit GST Odisha certificate, valid PAN, Canon OEM authorization, address proof, financial statements, experience certificates for similar deployments, installation plan, and technical bid confirming ADF capacity and duplex scanning features.

What are the delivery terms for the Bhubaneswar scanner tender?

Delivery commences after the original delivery order; option to extend up to 25% quantity with proportional time; minimum additional time policy is applied per contract rules. Ensure installation aligns with Bhubaneswar site requirements.

What warranty and after-sales support are required for the scanners?

A 3-year on-site warranty from final acceptance, with OEM warranty certificates at delivery. Service centers must be established in India, and local support should be readily available in Odisha, ensuring timely repair/troubleshooting.

What are the OEM authorization and GST requirements for this procurement?

Bidders must provide Canon DR-C230 OEM authorization and valid Odisha GST registration. Without both, bid submission may be rejected; proof of local address enhances bid credibility.

What specifications are essential for the Canon DR-C230 bid in Odisha?

Essential specs include Canon DR-C230 model, 2 units, ADF with 75 GSM capacity, duplex scanning capability, and maximum optical resolution; exact dpi and speeds to be confirmed per OEM data while ensuring 3-year warranty.

How is payment arranged for the Bhubaneswar scanner contract?

Payment terms are not detailed in ATC; bidders should anticipate standard government terms tied to delivery/acceptance. Ensure proper invoicing aligned with delivery milestones and GST compliance in Odisha.

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